Need and Validity of problem in Project Planning

Need and Validity of problem in Project Planning By: Dr. Shabnum Shaheen

Project An individual or collaborative enterprise that is carefully planned to achieve a particular aim v Need Project needs time limit with planning to meet the goal in time.

Problem: A problem can be regarded as a difference between the actual situation and the desired situation. Validity: the state of being legally or officially binding or acceptable. 3 steps call the Problem Definition Filter 1. Explore the current situation 2. Explain 3. Ask yourself

Importance In a project, it involves creating of a set of plans to help guide your team through the execution and closure phases of the project. They will also help you manage staff and external suppliers, to ensure that you deliver the project on time and within budget. The way to define the problem Agree with the team where the team should be in discussion Describe and document the problem

Apply the 5 'W’s (Who, What, Where, When and Why) to the problem statement. Some questions that can be useful Why do you think there is a problem? What is happening? When is it happening? Where Who is it happening? do you believe is involved?

How to: Write a valid Problem Statement The purpose of a problem statement is to: Introduce the reader to the importance of the topic being studied Place the topic into a particular context Provide the framework for reporting the results

A technique that helps to identify problems is called TIME Today (What is the situation today? ), Ideal (What would be the ideal outcome? ), Measure (How will we measure progress? ), Essential (Why is this essential to the business? ).

Problem with problems Hasty Decisions: Many organizations have suffered from the consequences of taking hasty decisions in planning a project. Assumed Common Understanding: The Project Champion must question the team members to ensure that they have the correct knowledge regarding the problem to avoid this. Assumed Causes or Solutions: It is human tendency to jump to conclusions immediately.

common problems in projects v Poor Planning. v Lack of Leadership. v People Problems. v Vague/Changing Requirements. Lifecycle Problems – often caused by poor planning or changing requirements. .

v Inefficient Communication Process. v Inadequate Funding. v Stakeholder v Schedule v Missed Approval. absence. Deadlines

References https: //www. entrepreneur. com/article/237668 https: //www. dlsweb. rmit. edu. au/toolbox/leadership/toolbox/ip/ip_ c 08. html http: //libguides. usc. edu/writingguide/introduction/researchproblem https: //www. sheffield. ac. uk/polopoly_fs/1. 440722!/file/Howto. Write a. Problem. Statement. pdf http: //www. velopi. com/news/problem-definition-for-projectmanagers http: //www. managementstudyguide. com/defining-project-problemstatement. htm www. project-laneways. com. au/blog/articles/10 -most-commonproblems-in-projects