National Institutes of Health Office of Extramural Research

National Institutes of Health Office of Extramural Research SBIR 101: Proposal Submission Process for Granting & Contracting Agencies – NIH/HHS June 16, 2015 Matthew Portnoy, Ph. D. SBIR/STTR Program Manager Office of Extramural Research, NIH 1

National Institutes of Health Office of Extramural Research NIH SBIR/STTR FOAs http: //sbir. nih. gov/funding 2

National Institutes of Health Office of Extramural Research High Level Process Overview AOR/SO Find and download announcem ent, instructions and form package. Prepare applicati on per institutio n& agency guideline s. AOR submits applicatio n to Grants. go v. e. RA downloads application and verifies compliance. PI/SO check submission status and view assembled application in e. RA Commons. 3

National Institutes of Health Office of Extramural Research Two Separate, but Linked Systems Grants. gov e. RA Commons • Federal-wide portal to find apply for Federal grant funding • Used by all 26 Federal grant-making agencies • Agency system that allows applicants, grantees and Federal staff to share application/grant information • Used by NIH and a few other HHS divisions IMPORTANT: Each system has its own registration and application requirements. 4

National Institutes of Health Office of Extramural Research NIH Announcement Notes Carefully read and follow all FOA instructions Be aware of key dates Click Apply for Grant Electronically found within the FOA 5

6 National Institutes of Health Office of Extramural Research Corrective submissions must be made BEFORE the submission deadline and overwrite previous submissions. • Errors stop application processing and must be corrected • Warnings do not stop application processing and are corrected at the discretion of the applicant 6

National Institutes of Health Office of Extramural Research Top Five Common Submission Errors The top five e. RA Commons errors account for approximately 80% of the total errors. 7

National Institutes of Health Office of Extramural Research Most Common Error #1 • Each Senior/Key Person listed must include effort of value > 0 in calendar months, or academic and summer months – It’s okay to put 0 dollars (no salary), but NOT 0 effort. Must be > 0 effort 8

National Institutes of Health Office of Extramural Research Most Common Error #2 All application attachments must be in PDF format – Use simple PDF-formatted files (no Word files) • Do not use Portfolio or similar feature to bundle multiple files into a single PDF • Disable security features such as password protection • Keep file names to 50 characters or less and use Filenames can contain any of the following characters: A-Z, a-z, 0 -9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, ampersand, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign. • Follow guidelines for fonts and margins PDF Guidelines: http: //grants. nih. gov/grants/Electronic. Receipt/pdf_guidelines. htm 9

National Institutes of Health Most Common Error #3 Office of Extramural Research Enter PI Commons Username Select PD/PI role for each PI e. RA Commons username must be supplied in the Credential field of Sr/Key Person Page For multiple PD/PI applications, select the PD/PI role for each PI and provide their e. RA Commons username in the Credential field of Sr/Key Person Page 10

National Institutes of Health Office of Extramural Research Organization Name Enter Organization Name Most Common Error #4 NIH requires the Organization name for all Sr/Key listed. Form pre-populates for PI, but NOT other key personnel. 11

National Institutes of Health Most Common Error #5 Office of Extramural Research If Resubmission/Renewal/Revision in field #8, use Institute and serial # of previous NIH grant/app (e. g. , use CA 987654 from 1 R 43 CA 987654 -01) • If box 1=Application and box 8=New, then leave blank • If box 1=Changed/Corrected and box 8=New, then enter previous Grants. gov tracking number • Otherwise, use Institute and serial # of previous NIH grant/app (e. g. , use CA 987654 from 1 R 01 CA 987654 -01) • See Application Guide for definition of application types 12

National Institutes of Health Office of Extramural Research Finding Help Grants. gov Contact Center • Toll-free: 1 -800 -518 -4726 Hours : 24 x 7 (Except Federal Holidays) Email : support@grants. gov Resources: http: //www. grants. gov/help. jsp – Support for: Grants. gov Registration, form behavior, submission e. RA Commons Help Desk • Web: grants. nih. gov/support/ Phone: 1 -866 -504 -9552 Hours : Mon-Fri, 7 a. m. to 8 p. m. ET – Support for: Commons Registration, e. RA system validations, Application Status, Post-submission questions 13