National Geodetic Survey Height Modernization Grants Process Madison

National Geodetic Survey Height Modernization Grants Process Madison, Wisconsin September 23, 2008 Sonita Tiwari Program and Management Analyst NOAA’s National Geodetic Survey Sonita. Tiwari@noaa. gov

Introduction • The overall process • Grants. gov – “It’s our friend” • Pre-Award – Letter of Intent – Application & Forms – Negotiations & Re-submission of Forms • Post Award – Grants online – “Our other friend” – Project execution – Reports

Grants. gov “Find and Apply” General Public Applicants Grants Online* NOAA Grants Processing Recipients Corporate NOAA

General Timeline • Omnibus is published Federal Register Notice FRN • LOI • Response to LOI • Full Application • Negotiations - Resubmission • Grants Management Division • Legal • NOAA Finance • Recipient

Seeking Grant Opportunities Basic search Browse by category Browse by agency Advanced search E-mail alert notification service

Search Screen

Finding Federal Funding Opportunities Basic Search • Find the grant opportunity you are interested in by using the Grants. gov search interface at http: //www. grants. gov/search/basic. do. • You can conduct a basic or advanced search. – Basic search, you can search for information using • Keyword • Funding opportunity number, • Catalog of federal domestic assistance (CFDA) number.

Basic Search Screen

Finding Federal Funding Opportunities Advanced Search – Advanced searches allow you to search by: • Funding opportunity dates • Funding activity category • Funding instrument type • Eligibility • Agency name • Any of the basic search parameters. NOTE • Grants. gov also allows an applicant to register to receive e-mail updates as new grant opportunities are added. • Applicants can also signup to receive e-mail notices of any changes to a specific grant application package(s) or federal funding opportunity announcements.

Advanced Search Screen

Do NGS Grant Competitions include a Letter of Inten (LOI) Process? • NGS competitions include an LOI process. – The Letter of Intent (LOI) process is intended to provide potential funding applicants with information regarding the relevance of their project proposal to NGS objectives in advance of preparing a full proposal. – The merit review of LOIs, allows NGS to review and accept only applications that have been invited through the LOI process for further consideration in the application selection and review process. • PLEASE PAY SPECIAL ATTENTION TO THE REQUIREMENTS O THE FFO, DUE DATES & TIMES

How Do I Apply For Funding? • Grant applications should be submitted electronically using Grants. gov. • Applicants without. Internet access may submit hard copy application packages according to the directions stated in the federal funding opportunity announcement. SUBMISSION WILL NOT BE ALLOWED IF ONE SECOND AFTER D DATE & TIME; GRANT TIMELINES WILL NOT CHANGE

Get Registered

Your Grants. gov Registration Checklist: ü I have my organization’s DUNS number ü My organization is registered with the Central Contractor Registry ü I know my E-Business POC ü I have registered with ORC, the Grants. gov Credential Service Provider (CSP) ü I have used my CSP-provided Username and Password to register with Grants. gov ü I have obtained authorization from my organization’s ebusiness POC ü I have secure access to Grants. gov ü I’m ready to begin This process should take about 3 weeks be prepared

FFO Synopsi

What Forms Are Required to Apply for Height Modernization Funding? • SF-424 – Application for Federal Assistance • SF-424 A - Budget Information for Non-Construction Programs • SF-424 B - Assurances for Non-Construction Programs • CD-511 – Certification Regarding Lobbying • SF-LLL – Disclosure of Lobbying Activities • NEPA Questionnaire • Project Proposal • Budget Narrative

After Application Submission • Reviews – Internal – External • Each Proposal is Ranked by a ranking system. • Negotiations are conducted with the applicant. • New forms are submitted directly to NGS

New For Submission After Negotiations • SF-424 Application, SF-424 A, Revised project proposal, & budget narrative. Submitted by e-mail to NGS after negotiations to reflect negotiated dollar amount. • The form(SF-424) requires an original ink signature by the authorized representative. • Budget narrative must contain detailed budget information consistent information submitted on forms SF-424 and SF-424 A.

Pre. Award – Program Office • • Announce, Receive and Accept application Obtain merit reviews (3 minimum) Obtain National Environmental Policy Act review (CE, EA, EIS) Complete Federal Program Officer Checklist Rank and Select or noncompetitively justify applications for funding Submit final recommendations Certify funds availability

Preaward – Grants Management Division • • • Review Federal Program Officer Submissions Complete Grants Management Division Checklist Perform organizational analysis Perform cost analysis Review DOC debt List Review Governmentwide debarment list

Award – GMD and Other Offices (OIG, OGC, OPA, OLA, Finance) • • • Obtain Office of Inspector General clearance Submit to DOC Federal Assistance Law Division for legal review Submit to public affairs for notification Submit to DOC and NOAA Legislative Affairs Offices for notification Electronically Approve award

Post Award – GMD & NOAA Finance • • • Obligate Funds in Financial system CBS (two step process) Authorize funds in CBS for transfer to Treasury’s payment system Certify Funds for payment

Grants Online (GOL) Overview • • • Grants Online is now our Best Friend NGS submits all pre-award documents NOAA’s Grant Management Reviews pre-awards and forwards all documentation in the system. Award process tracked in GOL Post award monitoring in GOL

Grants Online Welcomes You

What Do We Do In Grants Online • Applicant – Accepts the award – Submits financial reports biannually – Submits Performance Progress Reports – All award actions are submitted through Grants Online such common actions: • No cost Time Extensions • Budget Transfers/Program Revisions/Changes in Scopes of Work – Others • Equipment purchases • Foreign Travel/Foreign Flag carrier • Change Absence of PI • Sub-award/Contract to Federal Agency • Other sub-awards/subcontracts • Carry over of funds • Special Award Condition approval

Award Action Request (AAR) Index Page

Resources • Grants. gov http: //www. grants. gov/ • Forms http: //www. whitehouse. gov/omb/grants_forms. html • Grants Online https: //grantsonline. rdc. noaa. gov/flows/home/Login/logout. do • National Geodetic Survey http: //www. ngs. noaa. gov/

Questions Or Comments “Geodesy without Currency is a – Sonita Tiwari, NGS Felony” 301 -713 -3231 x 115 Sonita. Tiwari@noaa. gov