National Early Warning Alert Response Surveillance Information SystemNEWARSIS

National Early Warning, Alert & Response Surveillance Information System(NEWARSIS) System Developed By: ICT Unit Public Health Laboratory, Do. PH, Mo. H Thimphu: Bhutan

Data Flow Web Reports Weekly Reporting Web. Database Server Immediate Reporting SMS Server Event Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Reporting Timeline Reports Reporting Deadline Allowed Late Reporting Weekly Report Every Monday For past 4 week (Current week - 4) Immediate Report As & when there is case/death For past 15 days (Current date - 15) Event Report As & when there is event For past 15 days (Current date - 15) Public Health Laboratory Phone#02 -323317/Fax#02 -332464 Report Edit & Delete Deadline Within 7 days of reporting (Date of Reporting - 7) www. phls. gov. bt

Reporting Deadline Exercise 1. Current Week Number: ? 2. What’s will be the Reporting Deadline for Current Weeks Weekly Report: ? 3. For which all Weeks can we submit the Weekly Report: ? 4. If we submit one Weekly Report today(18/9/15), say for Week Number 37, till which date can we edit/delete this report=? Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Reporting Deadline Exercise 5. There was an Mumps Outbreak on 3/9/2015 and we are reporting this Event today. Will system accept this report as late reporting=? 6. There was 1 Anthrax case on 15/9/15. Ø Ontime reporting deadline=? Ø Till which date can we report as late reporting=? Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Data Access Level NEWARSIS Web-Database Server PHL DHO BHU I Public Health Laboratory BHU II Hospital Phone#02 -323317/Fax#02 -332464 Referral Hospital www. phls. gov. bt

Event Reporting Process Event of Public Health Concern SMS/Email Alert SMS Event Report SMS Reply Public Health Center All Stakeholders including DHO & Healthworker Web Event Report Up da te As Even ses s. E t v Ve rify ent Eve nt SMS Notification Email Notification PHL SFP & DHO Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

How to Connect to Training Wifi NO INTERNET CONNECT AVAILABLE ON THIS WIFI Wifi Name : PHL-Demo 1 or PHL-Demo 2 Password : abcd 1234 Recommended Browser: Google Chrome Type 192. 168. 0. 2 on your browser to access NEWARS Training Temporary Server Please do not connect your mobile phone to this WIFI as System is not supported on mobile platform and to save the Bandwidth Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Web. Reporting WEB www. phls. gov. bt

Dashboard Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Submit Weekly Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Zero Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Submit Immediate Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate & Weekly Reporting Exercise Case Date Disease/Syndrome No. of Case No. of Death 31/08/2015 Suspected Avian Influenza 2 0 31/08/2015 Suspected Measles 1 0 31/08/2015 Suspectd Cholera 1 0 01/09/2015 Suspected Avian Influenza 3 1 01/09/2015 Bacterial Meningitis 1 0 02/09/2015 ARI Outbreak 30 0 02/092015 Conjunctivitis 20 0 Week (37) Disease/Syndrome Date of Reporting for Week 37 : 7/9/2015 Acute Respiratory Syndrome 20 0 Fever with Rash 2 0 Acute Watery Diarrhea 35 0 Bacterial Meningitis 0 0 Public Health Laboratory No. of Case No. of Death Phone#02 -323317/Fax#02 -332464 Total Case Total Death www. phls. gov. bt

Event Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Submit Event Reporting (Registered User) Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Submit Event Reporting (Public Page) Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

User Profile Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

New User Registration Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Password/Mobile#/Center Change Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Reports Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting Status Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reports Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reports Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Event Reports Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Summary Event Report Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Summary Weekly Report Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Summary Immediate Report Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

SMS Reporting SMS Hotline Number 17123999 77123999 (Will be available from October only)

New User Registration SMS Format: REGUSER<single space>Preferred_username*Full. Name*D esignation* Center Name 1 2 3 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 To : 17123999 REGUSER xyyyy*Xxxx Yyyy*Sr. Health Assistant*Public Health Laboratory www. phls. gov. bt

New User Registration Exercise Following are the details of new user to be registered: Username: nakula Fullname : Naku La Designation: Sr. HA Centername: XYZ BHU 1. nakula *Naku La*Sr HA*XYZ BHU 2. Reguser *Naku La*Sr HA*XYZ BHU 3. Reguser naku la*Naku La*Sr. HA*XYZ BHU 4. Reguser nakula* Naku La*Sr. HA* 5. Reguser nakula*Naku La*Sr. HA* XYZ BHU Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

New User Registration SMS Help SMS Format: HLPREGUSER To : 17123999 HLPREGUSER Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Check Registered User Details SMS Format: CHKUSER To : 17123999 CHKUSER Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Password SMS Format: CHGPASSWORD<single space>New_Password To : 17123999 CHGPASSWORD xyz 123 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Help Change Password SMS Format: HLPCHGPASSWORD To : 17123999 HLPCHGPASSWORD Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Mobile Number SMS Format: CHGMOBILE<single space>New_Mobile_Number To : 17123999 CHGMOBILE 77123999 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Mobile Number SMS Format: HLPCHGMOBILE To : 17123999 HLPCHGMOBILE Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Mobile Number Exercise I have currently registered my Mobile Number 17777777 for NEWARS reporting. Now I am changing my Mobile Number from 17777777 to 7777 using CHGMOBILE 7777 Will my SMS report from Mobile Number 17777777 be accepted OR Will my SMS report from Mobile Number 7777 be accepted Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Center SMS Format: CHGCENTER<single space>New_Center_Name To : 17123999 CHGCENTER Mongar BHU II Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Center SMS Format: HLPCHGCENTER To : 17123999 HLPCHGCENTER Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Center Exercise I am currently registered under Public Health Laboratory and requested for center change to Mongar ERRH as I am transferred. I am sending Center Change SMS request using Now if I submit a report, will I be reporting on behave of PHL or Mongar ERRH? Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Change Center Exercise Now I get another SMS reply once my center change request has been approved by the System Administrator Now if I submit a report, will I be reporting on behave of PHL or Mongar ERRH? Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting Disease ID ID Disease/Syndrome 1 Anthrax 12 Diphtheria 2 Acute Bloody Diarrhea 13 Fever with Rash 3 Acute Watery Diarrhea 14 Food poisoning 4 Acute Encephalitis Syndrome 15 Malaria 5 Acute Flaccid Paralysis 16 Pertussis 6 Acute Haemorrhagic Fever Syndrome 17 Rabies (human) 7 Acute Jaundice Syndrome 18 Congenital Rubella Syndrome 8 Acute Respiratory Infection 19 Multi-drug Resistance Tuberculosis 9 Bacterial Meningitis 20 Tetanus 10 Dengue fever 21 Typhoid /Paratyphoid fever 11 Mumps 22 Unusual Disease(s), Death(s) OR Event 23 Severe Acute Respiratory Syndrome Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting Disease ID SMS Help SMS Format: HLPWKDID To : 17123999 HLPWKDID Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

ID Immediate Reporting Disease ID Disease/Syndrome 100 Anthrax (Suspected) 101 Acute Flaccid Paralysis 102 Acute Haemorrhagic Fever Syndrome 103 Avian Influenza 104 Cholera 105 Bacterial Meningitis 106 Malaria 107 Measles 108 Pertussis 109 Pneumonic plaque 110 Rabies (human) 111 Rubella 112 Neonatal Tetanus 113 114 SMS Format: HLPIMDID To : 17123999 HLPIMDID Unusual Death (s) Acute Encephalitis Syndrome Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reporting Disease ID Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Age Group ID Age Group 0 -29 Days 1 -11 Months 1 -4 Years 5 -9 Years 10 -14 Years 15 -19 Years ID 1 2 3 4 5 6 Age Group 20 -24 Years 25 -49 Years 50 -64 Years 65+ Years Unknown ID 7 8 9 10 11 SMS Format: HLPAG To : 17123999 HLPAG Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Reporting Deadline SMS Help SMS Format: CHKDEADLINE To : 17123999 CHKDEADLINE Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Check Start & End Date for Week Number SMS Format: CHKWEEK Week. Number To : 17123999 CHKWEEK 33 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Check Week Number SMS Help SMS Format: HLPCHKWEEK To : 17123999 HLPCHKWEEK Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Event Reporting SMS Format : EVT<single space>DD. MM. YY(Event Date)*Event Name*Event Location*No. of Population Affected(Number) To : 77123999 EVT 18. 9. 15*Suspect ed Mumps outbreak among students*Thimp hu HSS*250 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Event Reporting SMS Replies üEvent Reporting Deadline üEvent Reporting Incorrect Date and Number of Population Affected Format üCorrect Event Reporting üEvent Notification to PHL SFP & DHO üEvent Confirmation as Event of Public Health Concern Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Event Reporting Exercise 1. 3. 9. 15*Suspected Mumps Outbreak Among Students*Bumthang High School*300 2. Evt 5. 9. 15* Suspected Mumps Outbreak Among Students*Bumthang High School*300 Students 3. Evt 18. 9. 15*Suspected Mumps Outbreak Among Students at Bumthang High School*300 4. Evt 20. 9. 15*Suspected Mumps Outbreak Among Students*Bumthang High School 5. Evt 19. 9. 15*Suspected Mumps Outbreak Among Students*Bumthang HSS*300 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Event Reporting Case Study There was an Suspected Outbreak of disease Xxxxx among construction worker at place called Aaaa Bbbb on th 17 September 2015. Around 50 laborers has visited your health center for treatment. Submit event report using SMS to 77123999 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly ZERO Reporting SMS Format : ZERO<single space>Week. No. Year(YY) To : 17123999 ZERO 35. 15 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Delete Weekly Reporting SMS Format : DELWK<single space>Week. No. Year(YY) To : 17123999 DELWK 35. 15 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

ZERO Reporting SMS Replies üZero Reporting Deadline üCorrect Zero Reporting üDelete Weekly Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting SMS Format (if there is Case and Death to be reported) : To : 17123999 WK<single space>Week. No. Year(YY)*WKDIDAG. Case. Death, AG. Case. Death WK 35. 15*15. 1. 0*51. 10. 0, 5. 7. 1*2210. 1. 1 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting SMS Format (if there is Case and no Death to be reported) : WK<single space>Week. No. Year(YY)*WKDIDAG. Case, AG. Case Public Health Laboratory Phone#02 -323317/Fax#02 -332464 To : 17123999 WK 35. 15*15. 1*51. 10, 5. 7*22 -10. 2 www. phls. gov. bt

Weekly Reporting SMS Help SMS Format(Weekly Reporting) : SMS Format(Delete Weekly Reporting) : HLPWK HLPDELWK To : 17123999 HLPWK HLPDELWK Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

General Tips for Weekly Reporting SMS Format Ø * : Separator between one or more diseases to be reported Ø - : Separator between Disease ID and Cases/Deaths to be reported according to age groups Ø There will be only one – between two * Ø. : Separator between Age Group, Case and Death (AG. Case. Death) Ø , : Separator between one or more age group wise reporting for particular Disease Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting SMS Reply ü Weekly Reporting Deadline ü Weekly Reporting Incorrect Disease ID and Age Group ID ü Correct Weekly Reporting Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting Exercise WK 37. 15*1 -2. 3. 1, 4. 8, 11. 5. 1*155. 8. 1, 11. 5*21 -3. 1, 8. 2, 6. 1. 1*238. 1. 1, 10. 2 Weekly Report for Week Number: Weekly Report for Year: Total Disease Reported: Age Group Categorize Reported for DID 1 : Total Case Reported for DID 1: Total Death Reported for DID 1: Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting Exercise 1. 36. 15*1 -5. 12. 1*20 -11. 2 2. Wk 33. 15*1 -1. 2. 1, 5. 1, 11. 2*8 -6. 5, 9. 1 3. Wk 35. 15*25 -11. 2, 6. 1*2 -10. 4, 5. 1. 1 4. Wk 34. 15*8. 1. 1*9 -5. 1 5. Wk 38. 15*10 -13. 1*5 -1. 5, 11. 5*10 -7. 5 6. Wk 37. 15*7 -5. 12, 7. 2, 5. 1*23 -11. 5 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Weekly Reporting Case Study Weekly Report for any Week between 34 to 37 Acute Bloody Diarrhea: - 1 -11 M: 5 C, 1 D; 1519 Y: 7 C; Unknown: 11 C, 1 D Acute Respiratory Infection: -5 -9 Y: 5 C, 1 D; 2024 Y: 5 C; Unknown: 2 C Fever with Rash: - 65+: 1 C; 20 -24 Y: 11 C; Submit Weekly Report using SMS to 77123999 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reporting SMS Format (if there is Case and Death to be reported) : To : 17123999 IM<single space>DD. MM. YY(Case Date)*IMDIDAG. Case. Death, AG. Case. Death IM 15. 8. 15*1015. 1. 0*1051. 10. 0, 5. 7. 1*11210. 0. 1 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reporting SMS Format (if there is Case and no Death to be reported) : IM<single space>DD. MM. YY(Case Date)*IMDID-AG. Case, AG. Case*IMDIDAG. Case, AG. Case Public Health Laboratory Phone#02 -323317/Fax#02 -332464 To : 17123999 IM 15. 8. 15*1015. 1*1051. 10, 5. 7*11010. 1 www. phls. gov. bt

Delete Immediate Reporting SMS Format : DELIM<single space>DD. MM. YY(Case Date) Public Health Laboratory Phone#02 -323317/Fax#02 -332464 To : 17123999 DELIM 15. 8. 15 www. phls. gov. bt

Immediate Reporting SMS Help SMS Format(Immediate Reporting) : SMS Format(Delete Immediate Reporting) : HLPIM HLPDELIM To : 17123999 HLPIM HLPDELIM Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reporting Exercise IM 19. 9. 15*101 -2. 3. 1, 4. 8, 11. 5. 1*1055. 8. 1, 11. 5*109 -3. 1, 8. 2, 6. 1. 1*1138. 1. 1, 10. 2 Date of reporting Total Disease Reported: Age Group Categorize Reported for DID 109 : Total Case Reported for DID 109: Total Death Reported for DID 109: Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reporting Exercise 1. 2. 3. 4. 5. 6. 3. 9. 15*100 -5. 12. 1*105 -11. 2 Im 35. 9. 15*101 -1. 2. 1, 5. 1, 11. 2*108 -6. 5, 9. 1 Im 10. 9. 15*102 -11. 2, 6. 1*107 -10. 4, 5. 1. 1 im 18. 9. 15*108. 1. 1*109 -5. 1 im 19. 9. 15*101 -13. 1*105 -1. 5, 11. 5*101 -7. 5 im 19. 9. 15*107 -5. 12, 7. 2, 5. 1*112 -11. 5 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

Immediate Reporting Case Study Immediate Report between any dates between 5. 9. 15 to 19. 9. 15 Anthrax: - 50 -64 Y: 1 C; Unknown: 1 C, 1 D Rabies: 5 -9 Y: 5 C, 1 D 20 -24 Y: 5 C, Unknown: 2 C Measles: - 65+: 1 C, Unknown: 2 C Submit Immediate Report using SMS to 77123999 Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

SMS Reporting Master Keyword NEWARS KEYWORDS ARE NOT CASE SENSITIVE Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

SMS Help Keywords Description NEWARS Returns all KEYWORDS available for NEWARSIS HLPWK Returns SMS format for submitting Weekly Report HLPDELWK Returns SMS format for deleting Weekly Report HLPZERO Returns SMS format for submitting Weekly Zero Report HLPIM Returns SMS format for submitting Immediate Report HLPDELIM Returns SMS format for deleting Immediate Report HLPEVT Returns SMS format for submitting Event Report HLPCHGMOBILE Return SMS format for changing Mobile Number HLPCHGPASSWORD Return SMS format for changing Password HLPCHGCENTER Return SMS format for requesting user center change HLPREGUSER Return SMS format for NEWARSIS user self registration HLPWKDID Returns list of Notifiable Disease ID & Diseases HLPIMDID Returns list of Immediately reportable Disease ID & Diseases HLPAG Returns list of Age Group ID and Age Groups HLPCHKWEEK Returns starting and end date for the given week number Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

NEWARS Forms www. phls. gov. bt Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

NEWARS Manuals www. phls. gov. bt Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt

NEWARS Focal at PHL Surveillance Focal : 1. Mr. Sonam Wangchuk, Chief Laboratory Officer, 17760958/ swangchuk@health. gov. bt 2. Mr. Binay Thapa, Dy. Chief Laboratory Officer, 17562422/bthapa@health. gov. bt 3. Mrs. Sonam Pelden, Sr. Laboratory Officer, 17164120 System Focal: 1. Thinley Jamtsho, Sr. ICT Officer, 17766491/tjamtsho@health. gov. bt 2. Govinda Ghimeray, ICT Technicial Associate, 17960168/gghimeray@health. gov. bt OR type CHKSUPPORT as SMS and send to our SMS Number Public Health Laboratory Phone#02 -323317/Fax#02 -332464 www. phls. gov. bt