NASCSP MIDWINTER TRAINING CONFERENCE THE WAP FEDERAL PERSPECTIVE

NASCSP MID-WINTER TRAINING CONFERENCE THE WAP FEDERAL PERSPECTIVE February 25, 2010 Weatherization and Intergovernmental Program Office of Energy Efficiency and Renewable Energy

Weatherization Is a Centerpiece of America’s Recovery President Barack Obama, December 15, 2009: “…The simple act of retrofitting these buildings to make them more energy-efficient -- installing new windows and doors, insulation, roofing, sealing leaks, modernizing heating and cooling equipment -- is one of the fastest, easiest and cheapest things we can do to put Americans back to work…”

With Increased Spotlight Comes Increased Scrutiny GAO/IG Media Only 9, 100 homes weatherized in 2009, out of a planned 593, 000 according to GAO

Weatherization Has Turned the Corner GAO Data Outdated Issues Have Been Resolved Turned the Corner by End of 2009 • The GAO report cites figures from September 2009 almost five months out of date • Davis-Bacon wage determinations issued in all 50 states. DOL resolving appeals and conformance requests in a timely fashion. • Weatherized more than 125, 000 homes in total • The GAO report also erroneously said that our goal was to weatherize 593, 000 homes in 2009 • Clarified how states should handle historic preservation • Increased staff and working with states to resolve any remaining barriers • On track to weatherize more than 250, 000 this year • Since September 2009, we have tripled the pace of Recovery Act-funded home weatherization

You Are Changing Peoples Lives, Tell America

We Must Step Up to the Challenge and Deliver ARRA Goal by March 2012 = 593 K Create Jobs Now: Network Weatherize 30 K Homes/Month Your States Share of Goals – Reach Pace by March 2010 • We can meet these goals as a network • Many states already on pace • Letters went to your state leaders with state share • Let us know what resources you need

Buy American – Benjamin Goldstein § Section 1605 if the Recovery Act (the Buy American provisions) applies to public buildings or public works § Private homes are not covered by the Buy American Provisions § Buy American does apply to public housing that is owned or fully leased by the city, state, municipality or federal government § Grey area when public housing is government-subsidized. DOE is working on additional guidance § All nationwide categorical waivers granted apply to all of EERE, including WAP

Buy American – Benjamin Goldstein § If there are specific products that are difficult to locate from domestic manufacturers, grantees can fill out the RFI posted on the Buy American webpage § Http: //www. 1. eere. energy. gov/recovery/buy_american_provision. html § Questions can be directed to buyamerican@ee. doe. gov

Release of Hold on Remaining 50% of Obligated Funds - Bob Adams Weatherization Program Notice – 10 -05 Effective Date November 10, 2009 § PURPOSE: Provides guidance to Grantees under the Weatherization Assistance Program describing required performance to access remaining 50% of obligated funds § GUIDANCE: Department of Energy will provide Grantees access to the remaining 50% of obligated funds based on the following: § 30% of all units estimated to be weatherized in plans are completed § Each grantee has fulfilled monitoring and inspection protocols in state plan

Release of Hold on Remaining 50% of Obligated Funds - Bob Adams § Grantee is monitoring local agencies at least once a year for compliance, fiscal, state field policies and guidelines § Local policy control efforts are in place § At least 5% of the completed units are inspected by Grantee staff during the course of the year § Grantee progress reports are acceptable § Monitoring reviews confirm acceptable performance

Privacy of Recipients of Services - Bob Adams WEATHERIZATION PROGRAM NOTICE 10 -08 EFFECTIVE DATE: FEBRUARY 1, 2010 PURPOSE: To issue guidance for the Low-Income Weatherization Assistance Program (WAP) on maintaining the privacy of recipients. GUIDANCE: This guidance is provided to States or other entities named in the Notification of Grant Award as the recipients of financial assistance under the WAP, including the recently added Territories. § States receiving funds under WAP have been receiving numerous requests for information regarding the implementation of programs funded through the ARRA. § The information requests range from informal inquiries by local elected officials and other community leaders to requests for specific information about recipients from local and regional press outlets.

Privacy of Recipients of Services - Bob Adams • DOE will work diligently with any state WAP or local service provider to gather the required information and provide it to the requestor. • DOE must comply with all requirements on the Government to protect the privacy interests of individuals who participate in these financial assistance programs • DOE would be legally required, pursuant to 5 U. S. C. 552(b)(6), of the Freedom of Information Act, to keep confidential any specifically identifying information related to an individual’s eligibility application for WAP, or the individual’s participation in WAP, such as name, address, or income information States and local service providers should extend that same protection to their client records for WAP • • States may release information about recipients in the aggregate and which does not identify specific individuals, i. e. the number of recipients in a county, city or a zip code does not compromise the privacy of the recipients.

Historic Preservation – Bob Adams WEATHERIZATION PROGRAM NOTICE 10 -012 Effective Date: FEBRUARY 11, 2010 PURPOSE: To provide guidance regarding the National Historic Preservation Act (NHPA or “the Act”), 16 U. S. C. 470 et seq. This guidance relates to DOE Grantees of the Weatherization Assistance Program for Low-Income Persons (WAP), the State Energy Program (SEP), and the Energy Efficiency and Conservation Block Grant (EECBG) GUIDANCE: DOE coordinates with the Advisory Council on Historic Preservation (ACHP) and the National Conference of State Historic Preservation Officers (NCSHPO). NCSHPO has developed a Prototype Programmatic Agreement to address historic preservation requirements for WAP, SEP and EECBG.

Historic Preservation – Bob Adams § A manageable framework for streamlining compliance with the requirements of the Act while ensuring the protection of the Nation's historic properties § On February 5, 2010, ACHP released the Prototype Programmatic Agreement (Prototype PA) for use by DOE, State Energy Office Grantees and individual SHPOs to address historic preservation requirements § The Prototype PA allows flexibility between States while recognizing that many States have already instituted effective consultation protocols that can be applied to DOE's programs § Through this Prototype PA, a categorical approach to streamline reviews and reduce the heavy burden placed on SHPOs should expedite the obligation of Recovery Act funds

Davis-Bacon/Commercial Labor Rates - Greg Reamy Weatherization Program Notice 10 -04 Effective Date: November 10, 2009 PURPOSE: Provides guidance to grantees and local agencies and/or their contractors under the Weatherization Assistance Program on the determination of the cost-effectiveness of weatherization materials installed in multi-family buildings. GUIDANCE: To address the potential difference in wage rates between high-rise buildings and low-rise buildings when determining cost-effectiveness. § DOE is defining installation costs so that local agencies and/or their contractors may to use the existing weatherization worker wage categories to calculate the cost of installing each measure § The actual wage paid for installation in a high-rise building must still be the commercial prevailing wage for each of the disciplines used on the project § This guidance effects only the calculation of cost-effectiveness for the purpose of weatherization materials installed under the Weatherization Assistance Program

Davis-Bacon/Wage Determinations - Greg Reamy WEATHERIZATION PROGRAM NOTICE 10 -7 Effective Date: December 14, 2009 PURPOSE: To issue guidance on implementation of revised Wage Determinations (WD) issued by the Department of Labor (DOL) for Recovery Act funded grants under the Weatherization Assistance Program. GUIDANCE: DOE will amend the WAP Recovery Act grants with States to incorporate the revised WDs. The amendment language in the WAP Recovery Act grants will specify a prospective date when the revised WDs must be incorporated into all subawards and contracts for use by local agencies and contractors. § Revised WDs will become applicable when a new task or job order for weatherization construction is issued by the local agency or contractor and, at the beginning of a local agency’s or contractor’s certified payroll period § This approach should provide States, local agencies and their contractors a reasonable amount of time to modify subawards and contracts at each level. Revised WDs should have a minimal impact on States, local agencies and their contractors regarding Recovery Act funded WAP grants.

National Evaluation – Frank Norcross and Joel Eisenberg WEATHERIZATION PROGRAM NOTICE 10 -11 Effective Date: November 10, 2009 • Last evaluation done two decades ago • In 2004, OMB recommended to DOE that this evaluation be done (see http: //www. gao. gov/htext/d 0667. html) • Process to design this evaluation was begun in 2005 • A national Weatherization Network Committee provided guidance for this evaluation • DOE tasked ORNL with conducting evaluation for PY’s 07 & 08 in Spring 2009 • PY 07 was chosen to provide DOE and OMB timely energy savings estimates • Some components of this evaluation now overlap with the ARRA period • This evaluation is now fully funded with ARRA money • This evaluation provides important baseline information

DOE WAP Proposed Revisions to ARRA Reporting Frank Norcross § Monthly program report to include: § Draft reporting program guidance available for review here: http: //apps 1. eere. energy. gov/wip/draft_recovery_act_reporting_guidance. cfm

Clarifying Monitoring Requirements - Jean Diggs WEATHERIZATION PROGRAM NOTICE 10 -9 Effective Date: January 15, 2010 PURPOSE: To clarify the monitoring requirements contained in Section 4. 0 GRANTEE PROGRAM OVERSIGHT (Program Monitoring) of Weatherization Program Notice (WPN) 09 -1 B, Grant Guidance to Administer the American Recovery and Reinvestment Act of 2009 Funding, dated March 12, 2009. § The provisions of this guidance apply to States or other entities named in the Notification of Grant Award as the recipients of financial assistance under the Department of Energy (DOE) Weatherization Assistance Program, including the recently added Territories

Clarifying Monitoring Requirements - Jean Diggs § The Grantee must conduct comprehensive monitoring of each subgrantee at least once a year and the Grantee’s plan must include a monitoring plan to provide adequate oversight of use of DOE funds by Subgrantees § The comprehensive monitoring must include review of client files and subgrantees’ records, as well as inspection of at least 5 percent of each subgrantee’s DOE-funded completed units. If inspection reveals quality control or other problems, Grantee shall increase the number of units monitored and frequency of inspection until all issues are resolved.

Success Stories – Loretta Prencipe Amplify your positive stories: Ø Energy Empowers Ø Events - weatherization demonstrations, ribbon cuttings Ø Identify positive impact stories to highlight for DOE leadership

Recovery Act (ARRA) Close Up Project Tawanna Holloway Communications Effort: led by DOE Headquarters and supported by SMS PURPOSE: § Highlight the positive impacts the state or territory has experienced as a result of the Recovery Act (ARRA) § Showcase new initiatives or projects as a result of the Recovery Act (ARRA)

Close Up Project – Next Steps Ø Continue to develop Close Ups as information is submitted by each Grantee. Ø These Close Ups will be maintained through the end of the Recovery Act – March 2012. Ø Final Close Ups will be provided back to the Grantee to use in their local public information campaign efforts, as well as: • Posted on WAPTAC site • DOE will use Close Ups within internal and external communications activities

Objective ØIdentify and Recognize High Performers Ø Share Best Practices Ø Accelerate Progress Ø Generate Positive Stories

Awards • Quarterly – WAP Recovery Award of Excellence – WAP Most Improved – WAP Innovation Award • Monthly – Most Jobs Created – Most Homes Weatherized – Most Homes Monitored

Jobs, Costing & Monitoring Metrics eq. 1 where… eq. 3 a eq. 3 b eq. 3 c eq. 3 d eq. 3 e eq. 4

Weatherization Metrics where … eq. 2 b eq. 2 c eq. 2 d eq. 2 e eq. 2 f Funding ratio eq. 2 g eq. 2 a

Example Monthly Jobs State Wxd State Quarterly Costing State Rank 1 OH 1 MS 1 DE 1 OH 4. 333333 2 MD 2 GA 2 LA 2 WA 7. 333333 3 NH 3 WA 3 VT 11 4 VT 4 UT 4 OH 4 MN 12 5 MS 5 DE 5 ND 5 VA 13 6 MN 6 ME 6 UT 6 NE 13. 33333 7 AR 7 NE 7 VA 7 MO 15. 33333 8 VA 8 OH 8 MT 8 DE 15. 66667 9 MO 9 ND 9 WA 9 GA 16. 33333 10 WA 10 PA 10 MS 16. 66667 11 GA 11 SC 11 MN 11 MA 18 12 WI 12 NH 12 NE 12 AR 19. 66667 13 WV 13 MA 13 IA 13 NH 20. 33333 14 OR 14 MO 14 IN 14 ND 21. 66667 15 SC 15 IN 15 CO 15 UT 21. 66667

Next Steps • Solicit Feedback • Explore NASCSP and PO Involvement • Program Guidance

Sustainable Energy Resources for Consumers Grants – Tyler Huebner BASICS – Authorized in EISA 2007, Section 411 b – “Expand WAP to include materials, benefits, and renewable and domestic energy technologies not covered” – Grants go to local weatherization agencies – Priority for a) effectiveness and benefits, b) replication of results, c) health, safety, and energy costs, d) partnerships with public/private entities for resources including financial partnerships – Up to 2% of funding in years for which funding is over $275 M – Totals $109 M for ARRA + FY 2009 (regular and supplemental) STATUS – Issuing Request for Information – Key RFI Question: Do some local weatherization agencies have capacity and interest in receiving these Grants?

$30 million Weatherization Innovation Grants – Tyler Huebner BASICS – “Provides $30 M … for the development of a pilot project that would increase the leverage of Federal funding through the formation of partnerships between the Department and traditional and/or nontraditional weatherization providers. ” – Funded through FY 2010 appropriations for $30 M – Key objectives include New partnerships, Leveraging Federal funding, and Improving key metrics (homes weatherized, energy savings, jobs created) STATUS – Issuing a Funding Opportunity Announcement – Applicants will have 8 weeks to apply