my SAP PLM Document Management Application Solution Management

my. SAP PLM Document Management Application Solution Management PTU Applications SAP AG

Agenda è Overview Key Capabilities Benefits ERP 2005 Enhancements Customers ã SAP AG 2003, Title of Presentation, Speaker Name / 2

PLM Application Map 2005 Product and Project Portfolio Management Life-Cycle Process Support Life-Cycle Data Management Idea Management and Concept Development Product Development Document Management Audit Management SAP Net. Weaver People Integration SAP AG 2003, Title of Presentation, Speaker Name / 5 Time and Resource Management Strategic Portfolio Management Project Execution Development Prototyping and Hand-Over to Sales, Quality Engineering Product Costing Collaboration and Production Ramp. Service & and Improvement Strategic Sourcing Up Maintenance Corporate Services ã Project Planning Product Master & Structure Management Specification and Recipe Management Hazardous Tracking / Product Stewardship Information Integration Service & Maintenance Structure Management Dangerous Goods / Waste Management Process Integration Change and Configuration Management Workers Health and Safety Application Platform

Business Challenge Document Management has to fulfill multiple requirements: Ø Support of Versioning, Status Management, Workflow, Document Distribution Ø Secure data storage without redundancies Ø Seamless integration in ERP system without additional interfaces Ø High performance despite high volumes of data Ø Simplify teamwork and internal collaboration Ø Allow easy linkage to other business objects Ø Mature authorization concept Ø Manage all kinds of document data … ã SAP AG 2003, Title of Presentation, Speaker Name / 6

Value Proposition General characteristics of the solution Ø Reduces time to market, because document management takes less time Ø Makes communication channels more efficient Ø Eliminates redundant data within the company Ø Ensures secure document storage; documents are stored in a database Unique selling proposition ã Ø Enterprise-wide integrated document management Ø Reliable data storage Ø Support of group work and internal collaboration Ø Management of all types of documents Ø Direct CAD Integrations available Ø Full Text Search Engine inclusive Ø No additional integration necessary for SAP R/3 SAP AG 2003, Title of Presentation, Speaker Name / 7

Value for Your Company Benefits for your company ü Comprehensive document management functionalities integrated in SAP ü Fast and direct access to documents ü Minimized effort of data maintenance ü Simplified teamwork and internal collaboration ü CAD Integrations to major MCAD systems are as products available ü One enterprise wide Document Management Solution ü Integrated Full Text Search Engine, Viewing Solution and Document Repository Technical benefits ü Secure and central data storage for all business documents ü Document Repository on own database ü Support of distributed storage locations ü Support of customer-specific enhancements ü Multiple User Interfaces (File Explorer, Web Access, Portal Access, Win. GUI) ü Usage of standard SAP R/3 authorization concepts ã SAP AG 2003, Title of Presentation, Speaker Name / 8

my. SAP PLM Document Management System The document management solution for structured business documents n Comprehensive solution • Versions and structures • Appoval and change management • Workflow • Distribution • Web access n Process integration • Product structures • Project management • Logistics n Open interfaces • CAD applications • Office applications • Archiving • Document input / output systems ã SAP AG 2003, Title of Presentation, Speaker Name / 9

Document-Based Collaboration Customer Enterprise Portal OEM Supplier ã Collaboration Folders SAP AG 2003, Title of Presentation, Speaker Name / 10 my. SAP PLM / Document Management

Agenda Overview è Key Capabilities Benefits ERP 2005 Enhancements Customers ã SAP AG 2003, Title of Presentation, Speaker Name / 11

Document Management Integration Applications (examples) Asset life-cycle management Services Eng. change management EH&S Document management Project management ã SAP AG 2003, Title of Presentation, Speaker Name / 12 Workflow Classification

Status Management – the Document Life Cycle Current status Status history - Current status -. . . - Status 2 - Status 1 Unlimited number of statuses Each change to status is logged (user, date, time) Additional functions using user exit Connection to workflow ã SAP AG 2003, Title of Presentation, Speaker Name / 13

Workflow Example for the Document Life Cycle Verify documents • Check inbox • Check document • Create recipient list • Set status to ‘Checked’ Development partner A Development partner B Project member Creates document info record • Create DIR • Attach original document that has to be checked ã SAP AG 2003, Title of Presentation, Speaker Name / 14 Configuration manager Project manager Releases document info record • Check inbox • Set status ‘Released’ • Create business letter for development partner automatically Development partner C Distribution • Mail with checked and released document

Integrated Viewer - Redlining Available across the whole company Support of commonly used 2 D and 3 D formats Storage of redlines as additional files Access control on layer level ã SAP AG 2003, Title of Presentation, Speaker Name / 15

Desktop Office Integration Call of Office programs as plug-in Individual attributes can be downloaded from the SAP System to the MS file ã SAP AG 2003, Title of Presentation, Speaker Name / 18

Easy Document Management - Value for Your Company Benefits for your company ü Simplified R/3 document management ü Fast and direct access to information ü Minimized effort of data maintenance ü Simplified teamwork and internal collaboration ü Easy to use ü Low training expenditure, particularly suited for occasional users ü High user acceptance Technical benefits ü Secure and central data storage for all business documents ü Easy installation ü Support of distributed storage locations ü Support of customer-specific enhancements with standard R/3 procedures ü Usage of standard SAP R/3 Customizing ü Usage of standard SAP R/3 authorization concepts ã SAP AG 2003, Title of Presentation, Speaker Name / 19

Easy Document Management - Basic Functions • Manage document structures and documents SAP Easy Document Management • Check in documents with drag and drop, or cut and paste in Microsoft Explorer® • Comprehensive document search • View and manage folder structures • Manage business mails • Check in and check out documents directly from Microsoft Office applications with Save As and Open • Check out documents and start the appropriate application • Move and copy documents • Work with links to documents and folders • Delete documents • Versioning of documents ã SAP AG 2003, Title of Presentation, Speaker Name / 20

Easy Document Management - Basic Functions Representation of document information • • Offline Access of documents + structure Export of documents + structure Easy to use authorization concept Document properties window shows all document-relevant information in one view • Add additional data fields using SAP R/3 classification • Link to other business objects • Easy adjustable to customer needs • Send document via mail or as URL ã SAP AG 2003, Title of Presentation, Speaker Name / 21

Document Distribution - Key Features Controlled distribution of documents (originals) to customers, suppliers, by mail, fax, Internet Event-driven distribution of documents; for example: send document at document release Auditing of the distribution information (who received what, and when) ã SAP AG 2003, Title of Presentation, Speaker Name / 22

Web. Documents Based on Web application server Central functions: n. Create n. Change n. Display n. Search, e. g. full-text retrieval (TREX can be used) n. Thumbnails ã SAP AG 2003, Title of Presentation, Speaker Name / 23

Worldwide Development with DMS and KPRO CSC Detroit CS Seoul CS Paris PLM DMS KPRO DMS = Document management KPRO = Knowledge Provider CS CSC Le Mans ã SAP AG 2003, Title of Presentation, Speaker Name / 24 CS = Content Server CSC = Content server cache

Agenda Overview Key Capabilities è Benefits ERP 2005 Enhancements Customers ã SAP AG 2003, Title of Presentation, Speaker Name / 25

Differentiators That Matter to Customers Reasons why companies pick my. SAP PLM document management: Comprehensive, integrated solution n n Release and change processes Fully integrated in PLM and SCM WEB-UI, Easy UI, c. Folders integration i. Views Proven solution for ALL industries n Discrete industries n Process industries n Service providers Openess n CAD interfaces, external DMS n Office interface n Optical archives, scanning and plotting DMS is an ideal starting point for PLM implementations ã SAP AG 2003, Title of Presentation, Speaker Name / 26

Agenda Overview Key Capabilities Benefits è ERP 2005 Enhancements Customers ã SAP AG 2003, Title of Presentation, Speaker Name / 28

my. SAP PLM Document Management System Planned Enhancements with ERP 2005 Document structure and folders n Create, change and display of document folder structure and documents within DMS transactions, similar to Easy Document approach Thumbnailing n Enable to view thumb nails directly within Document Management System Document specific authorizations n Authorizations on documents and folders which can be set and changed easily Easy Document Management: n n ã Authorization Viewing Digital Signature … SAP AG 2003, Title of Presentation, Speaker Name / 29

Agenda Overview Key Capabilities Benefits ERP 2005 Enhancements è ã Customers SAP AG 2003, Title of Presentation, Speaker Name / 34

SAP DMS: References ABB High Voltage Technologies Ltd n ABB Turbo Systems Ltd n Advance Transformer Co. n Andreas Stihl AG & Co. n ASCOM Autelca Ltd n Becker Automotive Systems n Beiersdorf AG n Bosch Telecom Gmb. H n n Hella KG Hueck & Co n Hewlett Packard ESG n ISE Innovative Systems Europe n Lohmann & Stolterfoht n Ka. Vo n Kaeser Kompressoren n Krones n Motorola n Phillips Petroleum CO n Red Bull Sauber Petronas AG n Rheinbraun AG n Ringhals Vattenfall AB n Robert Bosch Gmb. H n MAN Turbomaschinen AG GHH Borsig n SAGEM S. A n SAMSUNG Display Devices n Saudi Arabian Oil Company n Schindler Elevators n Schuler Pressen n n Siemens Medical n Siemens AG A&D CD SN n Storage Technology Corporation n Sulzer Chemtech AG n Terex Equipment Ltd. n Tetra Pak Data Systems AB n Volvo Aero Corp. . . ã SAP AG 2003, Title of Presentation, Speaker Name / 36

my. SAP PLM “We chose my. SAP PLM because the functionality met our requirements and the integration compatibility with our current / future environment. SAP’s strategic commitment to the PLM product, increased resource investment and creation of the PLM group in America also were deciding factors. my. SAP PLM is important to our overall e-business strategy. ” Don Borgal, Director, Compaq Global Product Information Management SAP Success Story http: //www. compaq. com/ COMPAQ CHOOSES my. SAP PLM Compaq Computer Corp. , headquartered in Houston, TX, a Fortune Global 100 company, is a leading global provider of technology and solutions. Compaq designs, develops, manufactures, and markets hardware, software, solutions, and services, including industry-leading enterprise computing solutions, faulttolerant business-critical solutions, and communications products, commercial desktop and portable products, and PCs that are sold in more than 200 countries. Compaq is the world’s 3 rd largest computer company, with 2000 revenue of $42. 4 billion. NYSE: CPQ Compaq, USA ã SAP AG 2003, Title of Presentation, Speaker Name / 37

http: //www. stihl. com/ STIHL was founded in Cannstatt near Stuttgart, Germany in 1926. Today, STIHL's product spectrum ranges from chainsaws, saw chains, guide bars, blowers and sprayers, hedge trimmers, electric SUCCESS SLIDE trimmers, brushcutters, cleaning systems to machines for the construction industry and clearing saws. At the end of 1998, the STIHL group employed 6063 “Integrated Engineering for High. Performance Products” my. SAP PLM people worldwide. STIHL is by far the most widely sold chainsaw brand in the world. That position is reliably maintained by a worldwide distribution network with over 30, 000 dealers in more than 140 countries. The STIHL group reported total sales of DM 2. 021 billion in the financial year 1998. Around 80 percent of sales were “Our more than 600 SAP PDM users are fully integrated into our relevant engineering processes. This has lead to significant improvements in product development. R/3 ensures the required data consistency and traceability of the processes. Now we are looking forward to SAP PLM in version 4. 6 C along with its functional enhancements and the improved GUI. ” Dr. Gerald Keil, Project Manager earned outside Germany. Andreas Stihl AG & Co. , Germany ã SAP AG 2003, Title of Presentation, Speaker Name / 38

http: //www. beiersdorf. com/ Beiersdorf AG, established in Hamburg in 1882, owns three brands that are market leaders in many countries. The Nivea, SUCCESS SLIDE Hansaplast and tesa brands stand for its core areas of expertise: cosmetics and body care, wound care, and adhesive technology. Beiersdorf’s success is based on “Technical Documentation Without the Headaches” my. SAP PLM intensive research and ã development work. Today, the enterprise serves well over 100 markets around the globe. In 1999, the company “Beiersdorf’s medical division opted to implement my. SAP Product Lifecycle Management to make product data easier to manage, reuse and search. ” Johann Fender, Project Manager Beiersdorf Systems medical posted sales of EUR 3. 638 million, and had some 15, 850 employees. SAP AG 2003, Title of Presentation, Speaker Name / 39 Beiersdorf AG, Germany

http: //www. schindler. com/ Schindler, the elevator and escalator company, is the world's leading supplier of escalators and moving walks. On a worldwide scale, the Swiss based company is the second- SUCCESS SLIDE largest supplier in the elevator and escalator industry. Schindler elevators and escalators move more than 550 million my. SAP PLM people every day. The Schindler Group is present in all continents and was the first western company to enter an industrial joint venture in China back in 1980. Today Schindler has over 44, 000 employees all over the world and “Moving 550, 000 People Every Day” “In our highly variable production environment, it's essential that our employees be able to smoothly transfer engineering and customer order updates across the entire enterprise. We believe the tight integration and Web-based collaboration environment that SAP is delivering through PLM with my. SAP. com can help our company become more flexible and responsive to the particular demands of our customers. " a turnover of more than 6. 6 billion Swiss Francs ($4. 4 billion). Willy Walker, Logistic Director Schindler AG, Switzerland ã SAP AG 2003, Title of Presentation, Speaker Name / 40

http: //www. schulergroup. com/ A world leader in its field, Schuler AG supplies the metal processing industry with production plant, tools, and support services based SUCCESS SLIDE on its process expertise. Founded in 1839, the company now posts annual sales in excess of DM 1. 14 billion and employes my. SAP PLM over 4, 200 people. ã One of its business lines is “ Enterprise-wide access to product information with my. SAP PLM ” mechanical press systems, the field in which Schuler Pressen Gmb. H & Co. KG operates. “Thanks to my. SAP PLM we could significantly lower costs. Higher-quality product data are now available earlier in the development process. ” Schuler Pressen manufactures mechanical presses and provides Thomas Hirtz, Project Leader engineering and design services for customers. SAP AG 2003, Title of Presentation, Speaker Name / 41 Schuler Pressen Gmb. H & Co. KG, Germany

my. SAP PLM “The direct integration of our CAD platform UG with my. SAP Product Lifecycle Management supports our engineering processes and helps us to implement our FAG IT strategy, which is based on homogenization, integration, standardization, continuity, and IT innovation. ” Dr. -Ing. Claus Schmid, IT Project Coordination SAP Success Story CAD INTEGRATION AT FAG Kugelfischer Georg Schäfer AG is a leading supplier of roller bearings, wheel bearings, and precision bearings. The company employs 17, 500 people and had a turnover of DM 3, 684 million in 1999. http: //www. fag. com The OEM/Distribution Business Unit develops, produces, and supplies ball and roller bearings, bearing units, housings, rolling elements, accessories, and bearing greases for a wide range of machinery, plants, and vehicles. Most of FAG‘s customers come from industries such as Mining & Construction, Pulp & Paper, Steel, Railway & Transport, Mechanical Transmission & Electrical Machinery, Special OE Industries, and Distribution. They have a comprehensive FAG program at their disposal for advice, maintenance, and mounting. FAG OEM und Handel AG, Germany ã SAP AG 2003, Title of Presentation, Speaker Name / 42

Lohmann + Stolterfoht, founded SUCCESS SLIDE in 1884 in Berlin, is a company of the Lohmann + Stolterfoht Rexroth Group. This yields numerous advantages through http: //www. rexroth. com/lohmannstolterfoht/english/ intercompany research and cooperation within such a large -scale organization. Trend- my. SAP PLM setting innovations have “Building Bridges Between CAD and ERP” emerged from working closely together. Combining hydraulic and mechanical systems has produced many engineering standards with a vast development potential still “The my. SAP PLM Auto. CAD interface supports the typical tasks of the engineer. Functions such as the search for repeated parts or the effective engineering of variants or adaptations significantly shorten time-to-market. “ Rolf Baumann, CAD project lead ahead. Lohmann+Stolterfoht Gmb. H, Germany ã SAP AG 2003, Title of Presentation, Speaker Name / 43

my. SAP PLM “The implemented my. SAP PLM Integration for Solid Works enables us to tightly integrate development data into all of our development processes at an very early stage of the design process. This allows us to significantly reduce costs and therewith the time to market of our products. ” Willibert Keulers, IT, Schlafhorst AG & Co. SAP Success Story http: //www. schlafhorst. de my. SAP PLM AND DIRECT CAD INTERFACE STREAMLINE DEVELOPMENT PROCESSES AT SCHLAFHORST W. Schlafhorst AG & Co. is one of the largest producers of textile machines worldwide and has been part of the Swiss Saurer Group since 1991. With over 2, 000 employees, the company produces winding and spinning machinery for worldwide exportation at two German sites. In 2001, total revenue was more than � 350 million. Schlafhorst machines are used to produce most of the fibres used for jeans production by Levi Strauss and Wrangler. W. Schlafhorst AG & Co. , Germany ã SAP AG 2003, Title of Presentation, Speaker Name / 44

my. SAP Product Lifecycle Management … . . . enables your company to get the right product to market at the right time, at the right cost - resulting in increased profitability and competitive advantage. Thank you for your attention. ã SAP AG 2003, Title of Presentation, Speaker Name / 45