my OSU Portal Project Objectives Why Were Creating

my. OSU Portal

Project Objectives • Why We’re Creating a Portal – To make OSU’s web content easy to find – To reduce application log on frequency – To help students, especially first-year students, find and use the right processes and easily see and address issues – To target communication to appropriate audiences – To create a strategic and competitive solution for OSU • Our initial focus is administrative processes, items people have difficulty finding or using, “must see” information and items triggering the most calls for help

Positioning • Oregon State web page is available to the general public and is OSU’s primary face to the world. – No logon necessary • Blackboard is for academic and collaborative work performed within a group such as a class or club – communicating with professors, checking assignments, uploading homework, sharing information among clubs and organizations. – Logon with ONID required • my. OSU portal is for administrative work and information related to the university – paying tuition, viewing and updating personal information, enrolling in classes, checking graduation requirements, launching applications, locating links and finding resources. – Logon with ONID required

Gathering Requirements • 14 sessions with more than 100 attendees held in January 2011. • Broad representative slice of the OSU population, including Students Faculty Advisors Staff Financial Aid Housing & Dining Student Accounts Scholarship Work Study Academic Services Student Life Resident Life Career Services Student Health International Scholars Prospective Students Registrar Communications Marketing Web Development HR Payroll Finance Budget Business Centers Colleges International Graduate School INTO Extended Campus Cascades Campus Disability Access Library Printing & Mailing Web & Media Services Grant Administration

VPN/Remote Access Reimbursements Transaction Document Look Up Bus Schedule Degree & course requirements Employee Online Services fsa. Atlas Payroll and Account Codes Student Online Services Financial Aid Graduation Information Policies & Procedures Faculty/Staff Fitness Campus Maps A better search tool New student information Service outages OSU Today / COF Today Scholarship Management System BACC Core Share. Point International/INTO information People. Admin Qualtrics Student clearinghouse OSU Catering ONID email University Organizational Structure Data Warehouse Printing and mailing Web Cams Cascades information Grant Information Class networking and sharing Cognos Disability services Library Resources Computer Support Job openings salesforce. com Supervisor information Athletics Degreeworks/my. Degree Weather Academic Calendar Work Study Employee self-service Travel Planning News links OSU Cash Card Class schedule Online Timesheets Transcripts Fee Book Nolij Budget Information Campus Announcements Info. OSU Orange Rewards Provost Application Workflow Banner Grades HR Information/Tools Atlas Facilities Touchnet Blackboard Registration Housing Campus Directory/Find a Person Degree partner program Web for Advisors Course catalog Tutoring Services Scholarships Teacher Evaluations OSP Bike & Laptop Registration Textbooks Professional Development & Training Paychecks/Salary info Research Tools Room Reservations Oscar App. Worx Food Service Hours Time & Leave Holds People Admin Mobile solutions Facebook Where to go for help Student Account Emergency Alert System Outlook Email Workflow Student Health What would you like on your portal? Event Calendar Webviewer Drupal Advising Information

Do less of this Anything else? • • • Multiple links on the same page to the same thing Busy web pages Ineffective searches Duplicating other systems (Facebook, Blackboard) Jargon Multiple accounts and sign-ons Do more of this • • • Easy navigation, logical layouts Searches on links Customization capabilities Simple, descriptive terms Single sign-on, one account Help us find things we heard about in orientation

Aligning with OSU’s Strategic Plan The my. OSU portal aligns with OSU’s plan to become one of the top ten Land Grant universities in the nation Support enrollment growth Improve first year student retention Double international student enrollment Increase professional and graduate school enrollment Support regional programs