My Florida Market Place User Meeting November 2
My. Florida. Market. Place User Meeting November 2, 2004
Agenda q Welcome / Introduction q Action Plan Update from 9/28 User Meeting q Office Depot Update q Effective Catalog Searching Techniques q General Open Discussion Time q Next Meeting Time / Location 2
Agenda q Welcome / Introduction q Action Plan Update from 9/28 User Meeting q Office Depot Update q Effective Catalog Searching Techniques q General Open Discussion Time q Next Meeting Time / Location 3
Agenda q Welcome / Introduction q Action Plan Update from 9/28 User Meeting q Office Depot Update q Effective Catalog Searching Techniques q General Open Discussion Time q Next Meeting Time / Location 4
Office Depot Update q q Communication distributed Week of 10/25 re: Office Depot and V 2 orders Ø The Office Depot order fulfillment system processes orders so quickly that change orders are not recognized and therefore the Office Depot system will disregard purchase orders that are change orders. Ø Also applies to Master Agreements that are a V 2 If an Office Depot V 2 order is received by the Customer Service Desk, a standard message will be sent back to that Requestor indicating the appropriate action to take, including steps for: Ø Change Orders when the user is ADDING items to the order Ø Change Orders when the user is DELETING items from the order Ø Change Orders when the user is SWITCHING OUT items from the order 5
Office Depot Update (Charles Day) q Complete E-Invoice Application q Make P-Card Application Available q Change Order Training 6
Agenda q Welcome / Introduction q Action Plan Update from 9/28 User Meeting q Office Depot Update q Effective Catalog Searching Techniques q General Open Discussion Time q Next Meeting Time / Location 7
Effective Catalog Searching Techniques: Overview q There are 3 ways to search for goods and services in My. Florida. Market. Place: Ø Keyword Search (most popular way to search) - Contract ID - Description - Manufacturer Name or Manufacturer Part Number - Supplier Name or Supplier Part Number - Brand name - Master Agreement Number Ø Advanced Search (use multiple filters) - Vendor Designation - Women-Owned Status - Price Ø Browsing the Catalog (Drill down) Ø Add to Favorites - Add commonly purchased or ‘hard to find’ items to your ‘Favorites’ list 8
Effective Catalog Searching Techniques: Overview q Punchout Catalogs: To access punchout catalogs, users should enter the word “punchout” in the key word field. q Current Punchout Catalogs include the following: Vendor State Term Contract Cingular Wireless 725 -000 -03 -1 Cellular and Paging Equipment Verizon Wireless 725 -000 -03 -1 Cellular and Paging Equipment Fisher Scientific 490 -000 -03 -1 Lab Supplies and Equipment Grainger 445 -001 -03 -1 Hand Held Tools and Held Power Tools Grainger 450 -000 -04 -1 Maintenance, Repair and Operating Equipment and Supplies Office Depot 618 -000 -04 -1 Office Consumables q Commodities Use Shopping Lists, Personal Lists, Hotlists, Templates, etc. to keep track of your commonly purchased items 9
Effective Catalog Searching Techniques: Overview q Ordering Instructions: Goods that are highly configurable, have flexible pricing, or require vendor interface prior to ordering normally use ordering instructions. Commodities with Ordering Instructions q Automobiles and Light Trucks Library Materials Boat Motors Telephone Systems IT Hardware (some vendors) Telecommunications Equipment Carpet and Flooring Construction and Industrial Equipment Fuels Tractors, Mowers, and Cutters Furniture (some vendors) Audio Visual Equipment (most vendors) Park and Playground Equipment (most vendors) All Services The Non-Catalog tab must be used to add a catalog line item with ordering instructions. 10
Effective Catalog Searching Techniques: Scenarios for Today’s Meeting q Keyword Search: Allows users to enter the State Term Contract Number, the Vendor name, Manufacturer name and/or various key words and item attributes to describe the item. Examples of good key word searches are: - Entering “battery rechargeable Rayovac” in the key word search field will bring back a list of all rechargeable batteries in the catalog that are the Rayovac brand name - Entering “degreaser Pride Enterprises” in the key word search field will bring back a list of all degreasers that are supplied by PRIDE Enterprises - Entering “ 515 -630 -03 -1 mower” will bring back a list of all lawn mowers on the Lawn Equipment State Term Contract q Drill Down Search: Allows users to browse the catalog by drilling down within the commodity links q Advanced Search: Allows users to enter specific information about the item they are looking for, including Minority or Women-Owned Status, Price Range, Commodity Code, Supplier and State Term Contract ID q MA Search: Allows users to view invoice reconciliations generated against a contract 11
Effective Catalog Searching Techniques SYSTEM DEMONSTRATION 12
Effective Catalog Searching Techniques q Job Aid will be posted on the DMS Communications Toolkit under the ‘Training and Job Aids’ link q Link is as follows: http: //dms. myflorida. com/dms/support/myfloridamarketplace_toolkit q Please contact the Customer Service Desk with further questions -866 -352 -3776 or buyerhelp@myfloridamarketplace. com) (1 13
Agenda q Welcome / Introduction q Action Plan Update from 9/28 User Meeting q Office Depot Update q Effective Catalog Searching Techniques q General Open Discussion Time q Next Meeting Time / Location 14
Agenda q Welcome / Introduction q Action Plan Update from 9/28 User Meeting q Office Depot Update q Effective Catalog Searching Techniques q General Open Discussion Time q Next Meeting Time / Location 15
Next Meeting Time / Location q Tuesday, December 7, 2004 q Carr Building, Room 170 q 9 a. m. – 11 a. m. 16
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