My Florida Market Place MFMP Web Ex Training
My. Florida. Market. Place MFMP Web. Ex Training: Creating a Requisition Catalog and Non Catalog Toll free number: (888) 808 -6959 Conference Code: 9766076#
Agenda Web. Ex Info q For the audio portion of training: Ø Ø q Dial the Suncom Reservations toll free (888) 808 -6959 Conference code: 9766076# Do not place phones on hold, instead: Ø Place phones mute by pressing *6 Ø Unmute your line by pressing #6 to ask questions 8/30/2010 Page - 2
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 3
Agenda Welcome q. Welcome to My. Florida. Market. Place (MFMP) Web. Ex training. q. This training provides you basic knowledge of how to create requisitions within MFMP. q We will cover topics such as: ØHow to create requisitions using: • Line Item catalogs • Punch-out catalogs • Non-catalogs 8/30/2010 Page - 4
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 5
Agenda Terminology q. State term contracts (STC) are loaded into MFMP as searchable catalogs. q. There are three different types of catalogs: ØLine Item catalog • Added as individual line items ØPunch-Out catalog • Punches out to the vendors website ØOrdering Instructions • Line item entries with a $0. 00 amount • Refers the customer to the STC page and the appropriate vendor to contact prior to a purchase being made • Requisition will be created as non-catalog q. You can select an item from the Line Item catalog or the Punch-out catalog (punches out directly to the vendors website) to your requisition. 8/30/2010 Page - 6
Agenda Terminology q. Non-Catalog – A non-catalog item is an item not listed on a line item catalog or a Punchout catalog. ØYou will need to manually enter the detail information for the item. q. Catalog(MA#) – STC’s and some agency- term contracts that contain an organized list of goods or services. ØPre-populates with procurement and vendor information q. A complete listing of terminology is located in the Buyer Manual Øhttp: //dms. myflorida. com/mfmp_jobaids 8/30/2010 Page - 7
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 8
Agenda Requisition q A requisition documents and notifies Purchasing of a need for a commodity or service. q Requisitions are completed using three basic steps: Ø Add Title Ø Add Items Ø Checkout q Step-by-step instructions are available in the MFMP Buyer Manual Ø http: //dms. My. Florida. com/mfmp_jobaids (Exit presentation to review website) 8/30/2010 Page - 9
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 10
Agenda Creating a Requisition: Catalog q To create a catalog requisition: Ø Enter MFMP and Click ‘Create’ under requisition Ø Complete the Title Page information q Expand Search options by clicking on Ø Options Ø Show All Search Options (Exit presentation to review website) 8/30/2010 Page - 11
Agenda Creating a Requisition: Catalog Tips to find a catalog q Punch-out catalog – Buy from Supplier Ø Use single keywords or phrases when possible (Grainger, Office Depot) Ø Make your search broad Benefits to using catalogs in MFMP: q Upon ‘Checkout’, the items you select are added into the requisition along with Ø Description Ø Supplier # Ø Supplier and supplier location Ø Unit cost Ø Commodity code Ø Contract # 8/30/2010 Page - 12
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 13
Agenda Creating a Requisition q Creating a Non-Catalog requisition Ø Enter MFMP and click on create under requisition Ø Complete the Title Page information Ø Click ‘Non Catalog’ Ø Enter all information as required q Step-by-step instructions are available in the MFMP Buyer Manual Ø http: //dms. My. Florida. com/mfmp_jobaids (Exit presentation to review website) 8/30/2010 Page - 14
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 15
Agenda Following up on your order Often after you submit or complete a requisition you may need to view the status or determine the order number. q To follow up on your order, create a system search or click ‘Status’ on your swoosh screen. q Enter the requisition number (or other identifying search criteria). q You can the review the: Ø Approval Flow - Review the approval flow in order to determine where the requisition is in the approval process. Ø History – This allows you to obtain details of the approval, including dates as well as any associated comments. Ø Summary – This allows you to view the details of the requisition as well as the Order ID. Exit Presentation to review Web site 8/30/2010 Page - 16
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 17
Agenda Resources q For questions or assistance contact the My. Florida. Market. Place Customer Service Desk at Buyer. Help@My. Florida. Market. Place. com or (866) 3523776 q Accessing live Buyer https: //My. Floridamarketplace. com: 9140/Buyer/Main q FAQs q MFMP toolkit Ø Bulletin board & hot topics Ø Training materials and opportunities Ø Job aids • New Buyer Manual Ø e. Newsletter 8/30/2010 Page - 18
Agenda Resources q For password resets, contact your agency system administrator q Vendor searches: Ø Vendor Administrative look-up-tool: https: //vendor. My. Florida. Market. Place. com/admin/index. jhtm • Username and Password: ‘publicuser’ (must be entered in lower case) Ø SPURSview: http: //fcn. state. fl. us/owa_spurs/owa/spurs_www. main_m enu_form q Vendor Help – Vendors contact the My. Florida. Market. Place customer service desk at Vendor. Help@My. Florida. Market. Place. com or (866) 3523776 8/30/2010 Page - 19
Agenda q. Welcome/Introduction q. Terminology q. Defining a Requisition q. Creating a Catalog Requisition q. Creating a Non-Catalog Requisition q. Following up on your order q. Resources q. Wrap-up 8/30/2010 Page - 20
Agenda Wrap-up Let’s recap today’s training: q q q Creating a requisition Ø Punch-out catalog Ø Line Item catalog Ø Non-catalog Basic Steps Ø Add Title Ø Add Items Ø Checkout How to find a completed requisition and/or order 8/30/2010 Page - 21
Contact Us Contact the MFMP CSD at Buyer. Help@My. Florida. Market. Place. com or (866) 352 -3776 Team Member E-mail Phone Number Communications Analyst Amy. Zeigler@dms. My. Florida. com (850) 294 -3080 F&A Process Analyst Anne. Rabon@dms. My. Florida. com (850) 294 -0739 Operations Manager Rachael. Lieblick@dms. My. Florida. com (850) 766 -7670 Purchasing Process Analyst Kasey. Bickley@dms. My. Florida. com (850) 294 -0494 Vendor Management Analyst Eric. Swanson@dms. My. Florida. com (850) 445 -3894 8 -30 -10 Page - 22
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