My Florida Market Place CRB Meeting MFMP 2

My. Florida. Market. Place CRB Meeting MFMP 2. 0 Upgrade Status March 29, 2007

Agenda Review q q Summary status of upgrade Ø Review Project lifecycle review with highlights Ø Review upgrade timeline MFMP 2. 0 Go/No go Decision Point Summary Ø MFMP 2. 0 -Aspire Project Schedule Synchronization Ø Training Review Ø Testing results Ø Performance Testing Ø Migration Process Overview of MFMP 2. 0 migration weekend Closing 2

MFMP 2. 0 Upgrade – Plan Status Technical Infrastructure Plan Design Build Test Train Deploy 4/2/07 Accomplishments ü ü ü ü Development of 7. 1 customized components Review of 8. 2 test conditions System Test Pass 1 - 3 Workflow analysis Change Request evaluation Final upgrade scope Design of new key groups/roles/permissions Reporting assessment CR Designs/Development Training (Agency, SA, UAT) UAT Performance Testing/Tuning Implementation planning Go/No go decisions MFMP 2. 0 Dress Rehearsals In progress o o Requester Training Issue Resolution Upcoming q MFMP 2. 0 cutover (3/29 -4/2) 3

MFMP 2. 0 Upgrade – Plan Dates 4

MFMP 2. 0 Upgrade “Go/No Go” Decision Points Go/No go decision points per the Upgrade Plan established Sept. ’ 06 and finalized in Oct. ’ 06: 1. Can we synchronize schedules for Aspire go-live and MFMP 2. 0 upgrade? – (target decision date 1/19/07) 2. Do the MFMP 2. 0 Training Plan and User Acceptance testing results support moving forward with the upgrade (target decision date 3/12/07)? 3. Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2. 0 (target decision date 3/29/07)? 5

MFMP 2. 0 Upgrade “Go/No Go” Decision Point #1 Can we synchronize schedules for Aspire go-live and MFMP 2. 0 upgrade? Ø Decision target date 1/19/07 Ø Late December announcement Aspire schedule no longer viable Ø MFMP 2. 0 go/no go decision = GO! 6

MFMP 2. 0 Upgrade “Go/No Go” Decision Point #2 Do the MFMP 2. 0 Training Plan and User Acceptance testing results support moving forward with the upgrade? Ø Decision target date 3/12/07 Ø Training plan supports broad base of agency personnel covering the differences between current version and MFMP 2. 0 - results on following pages Ø User (Functional) Acceptance testing meets exit criteria - results on following pages 7

MFMP 2. 0 Upgrade “Go/No Go” Decision Point #2 Training q MFMP 2. 0 Training Ø Total of 1925 people trained for the upgrade (as of 3/27/07) - 877 core purchasing and finance specialists trained in 26 agencies - 40 sessions in 10 days of requester training @ 5 locations - 963 requesters trained – number expected to exceed 1, 000 - 59 System Administrators trained & 26 acceptance testers - 26 acceptance testers trained Ø Overall training satisfaction rating is Good+ Ø The total number of people trained directly by MFMP Project is nearly double the number trained for the initial implementation MFMP 2. 0 go/no go decision - Training= GO! 8

MFMP 2. 0 Upgrade “Go/No Go” Decision Point #2 – Functional Acceptance Exit Criteria ID Criteria Description Status 1 Successful Execution Of Test Conditions for Modified Groups/Roles/ Permissions Review of available functionality and workflow based on newly defined user security structure through system administrator training and acceptance √ 2 Resolve and Close all Blocker and Major Issues identified in UAT Zero (0) remaining Blocker and Major issues outstanding √ 3 No more than 30 open moderate issues remaining with a corrective action plan for completion 12 total remaining Moderate issues with 7 of the issues forwarded to Ariba for resolution 4 No more than 50 open minor issues with a corrective action plan for completion 17 total remaining Minor issues with 6 of the issues forwarded to Ariba for resolution. √ 5 Obtain confirmation from Acceptance Testers (CRB Agency) 13 of 13 Acceptance Testing confirmations received. √ 6 Obtain UAT sign-off from MFMP Project Director received positive recommendation to accept the upgrade. √ MFMP 2. 0 go/no go decision - UAT = GO! √ 9

MFMP 2. 0 Upgrade “Go/No Go” Decision Point #3 Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2. 0? Ø Decision target date 3/29/07 Ø MFMP 2. 0 performance testing meets exit criteria - results on following pages Ø Upgrade migration is accurate and can be completed in the time available - results on following pages 10

MFMP 2. 0 Upgrade “Go/No Go” Decision Point #3 – Performance Testing Summary q ID 1 Performance Testing Ø Exit criteria established from historical performance based on the highest productive day over the last Fiscal Year Criteria Description Less than or equal to 2 seconds average response time between processing steps for a PR creation and IR review with 200 active users and 850 casual users over one hour PR response time: 0. 63 sec IR response time: 0. 38 sec Active users: 218 Casual users: 995 Run time: 1: 03: 53 2 200 Purchase Orders created in one hour 282 Purchase orders 3 190 Invoice Reconciliations created in an hour 265 Invoice Reconciliations Status √ √ √ MFMP 2. 0 go/no go decision - Performance = GO! 11

MFMP 2. 0 Upgrade “Go/No Go” Decision Point #3 – Migration Test Run Summary q Migration Test Runs (“Dress Rehearsals”) Ø Five test runs were completed - 3 mock conversions: all programs and verifications to convert the data run to capture initial timings and validate data - 2 full dress rehearsals: full-scale practice runs for the implementation - Results: Starting the migration processes at 6: 00 PM Thursday, 3/29 we expect to complete the entire cut-over by 8: 00 PM Sunday. Ø Data verification - Control count totals: verifies the same number of records into the conversion process come out of the process - Run reports before migration on current version and same reports after migration on MFMP 2. 0 then compare MFMP 2. 0 go/no go decision - Migration = GO! 12

MFMP 2. 0 Upgrade “Go/No Go” Decision Summary Criteria 1. Can we synchronize schedules for Aspire golive and MFMP 2. 0 upgrade? 2. Do the MFMP 2. 0 Training Plan and User Acceptance testing results support moving forward with the upgrade? 3. Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2. 0? MFMP 2. 0 go/no go decision = GO! Status Yes Yes 13

MFMP 2. 0 Implementation Planning q MFMP 2. 0 implementation/contingency planning Ø Readiness checklist - Communication sent on 2/20 to Agency Purchasing and F&A Liaisons - Posted to the toolkit: MFMP 2. 0/Deployment section Ø Communication approach - Updates during the conversion weekend will be provided via 1 -866 -352 -3776 - Emails will be sent at the completion of tasks below in bold green font - MFMP Customer Service Desk will be available 4/2 -4/6 from 7: 00 AM to 7: 00 PM Ø Overview of migration weekend - 3/29 6: 00 PM: Current MFMP shutdown - 3/29 6: 00 PM – 3/30 4: 00 AM: Final MFMP 1. 0 processing & close-out - 3/30 2: 00 AM – 3/31 10: 30 PM: MFMP 2. 0 conversion - 3/31 10: 30 PM – 4/1 11: 30 AM: MFMP 2. 0 environment configuration/Group & Role conversion - 4/1 11: 30 AM – 4/1 4: 00 PM: MFMP 2. 0 application verification - 4/1 5: 00 PM: Final production release decision - 4/1 5: 30 PM – 4/1 10: 00 PM: Production configuration - 4/1 10: 00 PM – 4/2 7: 00 AM: Production batch cycles - MFMP 2. 0 available 7: 00 AM Monday, 4/2/07 14

Contingency Planning – Our Plan B! q Contingency Plans – only if needed Ø Monday, 4/2 will be used for the implementation of MFMP 2. 0 Ø Project Team management will make decision no later than 4/1 5: 00 PM Ø Email communications will be sent to Purchasing Directors and Finance & Accounting Directors regarding execution of back up plan Ø Buyer. Help voice response system will be updated q Only if necessary, we will move the go-live date for MFMP 2. 0 Ø 4/9/2007 Ø Operations would continue on current version Ø Same transition weekend approach applies – down Thurs after business day and until Monday 4/9/07 15

What’s Next? q Any closing discussion 0 business days until MFMP 2. 0! Thank you! 16