Multiple Award Task Order Contract MATOC PREPROPOSAL CONFERENCE

Multiple Award Task Order Contract (MATOC) PRE-PROPOSAL CONFERENCE RFP - VA-258 -12 -R-0039 AMARILLO VA HEALTH CARE SYSTEM Building 34 Room 3409 6010 Amarillo Blvd West Amarillo, TX 79106 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Schedule of Events Introductions Overview Concept Source Selection Procedure Timeline Questions Proceed with Seed Project Site Walks 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 INTRODUCTIONS 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Introduction Participants VISN 18 Network Contracting Activity (NCO) – Contract Specialist - POC: Kelly Dodson • Phone : 602 -2152; Email: kelly. dodson@va. gov Amarillo Engineering – Technical Representatives • Dave Read, Senior Project Engineer david. read@va. gov • Janice Johnson, Engineering Technician janice. johnson 3@va. gov 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 OVERVIEW 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Overview Maximum Contract Value will not exceed $50 Million Base period of two (2) calendar years + three (3) one (1) year option periods. 100% SDVOSB Set-Aside For Construction work falling under the NAICS Code 236220 - (including new work, additions, alterations, maintenance, and repairs) Only to be used by VISN 18 NCO Contracting Officers to support New Mexico, Amarillo, and El Paso VA Healthcare Systems. 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Overview IAW VAAR 804. 1102 VIP Database. (http: //www. Vet. Biz. gov, ) • To be eligible for award all SDVOSB’s must have current CCR Registration and be listed as VERIFIED in the VIP database. • Companies that are NOT Center for Veterans Enterprise (CVE)Verified by the Closing Date and Time, will be rejected and considered nonresponsive. Proposals shall be submitted electronically through the VA Vendor Portal per solicitation instructions. 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 CONCEPT 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Concept Only the Awardees' will Compete for Subsequent Projects Ranging from $2000. 00 to $10, 000. 00. • Depending on Dollar Value Category (CAT A, CAT B, CAT C) • Also depends on Region(s) in which contractors elect to perform work. (***NOTE: Reference Pages 9 and 10 of the Solicitation. ***) Under Certain Circumstances, Projects May Be Offered to only One Source (IAW 16. 505 (b)(2) Exceptions to the fair opportunity process) 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Concept Shorter Period to Receive Proposals Quicker Evaluation of Project Proposals Contractors Familiar with Procedures and Installations All Projects Will Be Performed at NMVAHCS, AVAHCS, or EPVAHCS Responsibility for Primary Contract will remain at VISN 18 NCO (Phoenix, AZ Contracting Office) 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Concept Site Visit will be Performed for Each Task Order Project Contractor’s Exhibiting Substandard Performance May Not be Considered for Option Year Renewal Total Contract Amount will be Capped per Contractor Over the Life of the Contract (NTE $50 M) SOW Packages will be Provided with each Individual Project 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Concept Performance Period Provided per Task Order All Task Orders will be Firm Fixed Price 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 SOURCE SELECTION 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Source Selection Process will be conducted IAW FAR Part 15. 3, Source Selection Procedures Offerors will be evaluated using the criteria listed in “Evaluation Factors for Award” Prototypical Seed Projects (Exhibits E-1, E-2 and E-3) will be Evaluated to Determine Which Contractor will be Given MATOC Base Award 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Source Selection Decision will be based on an Integrated Assessment of Evaluation Factors as a Best Value Award; Past Performance and Technical when combined, are significantly more important than Price; The Government Intents to Make Award Without Discussions (except clarifications as described in FAR 15. 306(a)), but Reserves the Right to conduct Discussions Later if Determined Necessary 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Source Selection For Additional Information on the Proposal Evaluation and Basis for Award • Reference Section 00120 – PROPOSAL EVALUATION AND BASIS FOR AWARD of the Solicitation Package VA-258 -12 -R-0039 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 TIMELINE 04 Jan 2012 – Solicitation Issued 18 Jan 2012 – Pre-Proposal Conference/Site Visit’s (for Seed Projects) 10 Feb 2012 - Request for Information (RFI) Cut-Off Date 29 Feb 2012 (3: 00 PM MST) – Proposals Due (Electronic Submission in Vendor Portal IAW Solicitation) 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 TIMELINE 4 May 2012 – Anticipated Base Contract Award Date (Immediately followed by $1000. 00 Task Order issuance. Reference “SECTION 00010 NOTES”, of Solicitation) 30 May 2012 – Anticipated Seed Project Task Order Awards 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 Area of Consideration (Reference Pages 9 -10 of Solicitation) All proposing Contractors MUST submit a proposal for the “Dollar Value Category” they wish to be considered for MATOC Base Award If proposing Contractor elects NOT to perform work in Amarillo…That is OK! BUT!!!! • PLEASE NOTE THAT YOU MUST STILL SUBMIT A COMPLETE PROPOSAL, (For the Dollar Value Category that you wish to be considered) SO THAT IT MAY BE UTILIZED FOR EVALUATION AND SELECTION FOR THE PURPOSE OF THE MATOC BASE AWARD! • All other contractors who elect to perform work in Amarillo will be eligible to compete for the Task Order award(s) of the prototypical seed projects E-1, E-2 and E-3…. that we will walk today. 01/18/2012 9: 00 AM CST

MATOC VA-258 -12 -R-0039 QUESTIONS? 01/18/2012 9: 00 AM CST