MTN 037 Recruitment and Retention Sherri Karas Recruiter

MTN 037 Recruitment and Retention Sherri Karas- Recruiter and Community Educator

Presentation Outline o Site Prescreening and Recruitment Plans o Site Specific Accrual and Retention Targets and Monitoring o Site-Specific Strategies and Plans

Prescreening and Recruitment o o o Participants are pre-screened by study staff (recruiter) who is culturally competent and familiar with study Phone screens include an explanation of the study focusing on time commitments and participant expectations Key eligibility criteria are reviewed Increased detail in phone screen helps identify most appropriate participants Informed consent either emailed or mailed to potential participant Waitlist started- people interested in microbicide research who were not able to do previous studies

Accrual and Retention Targets o Accrual: n n n 3 male and 3 female adult participants 6 -8 month accrual period 2 -4 screens/ month o o 1 -2 enrollments a month (2: 1) Retention: n n Participants on study for 3 -5 months Study retention goal of 95% o Retention efforts outlined in SOP and will include: n n n Emphasize value of participants involvement Use tracking systems to identify next visits Make use of all available contact methods

Strategies and Plans q Tap into our well-established participant pool q q q HIV Prevention Registry Pitt + Me q q Past Participants/ WOM A program of the University of Pittsburgh’s Clinical and Translational Science Institute (CTSI) Excellent recruitment results for our other microbicide studies Advertise/ Social Media Outreach q q q College health and wellness fairs Partner with AFP for community events Pittsburgh PRIDE

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