MS Project Tips Tricks Presenter Natalie Wieland PMP

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MS Project Tips & Tricks Presenter: Natalie Wieland PMP, MCSD, MCDBA, OCPDBA, MCT

MS Project Tips & Tricks Presenter: Natalie Wieland PMP, MCSD, MCDBA, OCPDBA, MCT

Agenda • Setup Projects Quickly and Effectively • Create Effective Project Schedules • Communicate,

Agenda • Setup Projects Quickly and Effectively • Create Effective Project Schedules • Communicate, Track, and Analyze Project Data

Setup Projects Quickly & Effectively • How do I adjust Project Options? • What

Setup Projects Quickly & Effectively • How do I adjust Project Options? • What are the benefits of using project templates? • How do I import and export from other applications? • How to I import from MS Outlook? • How do I change working time? • How do I change or remove the order of fields in a table?

Project Options

Project Options

Project Options

Project Options

Project Options

Project Options

Project Templates http: //office. microsoft. com

Project Templates http: //office. microsoft. com

Import from Excel

Import from Excel

Import from Outlook

Import from Outlook

Working Time

Working Time

Change Table Fields Create New Column Add Existing Column

Change Table Fields Create New Column Add Existing Column

Create Effective Project Schedules • How do I create a work breakdown structure? •

Create Effective Project Schedules • How do I create a work breakdown structure? • What is the difference between duration and work? • How is the critical path calculated? • How do I use constraints? • How do I modify the resource calendar? • What is the difference between fixed duration, work, and units?

Work Breakdown Structure • Phases • Tasks • Milestones

Work Breakdown Structure • Phases • Tasks • Milestones

Duration vs Work • man hours • Effects budget • Duration • How long

Duration vs Work • man hours • Effects budget • Duration • How long to complete man hours • Effects Schedule

Duration vs Work • Gantt Chart – Table: Usage

Duration vs Work • Gantt Chart – Table: Usage

Task Predecessors

Task Predecessors

Finish-to-Start

Finish-to-Start

Start-to-Start

Start-to-Start

Finish-to-Finish

Finish-to-Finish

Start-to-Finish

Start-to-Finish

Critical Path • The path (sequence) of activities which represent the longest total time

Critical Path • The path (sequence) of activities which represent the longest total time required to complete the project. • A delay in any activity in the critical path causes a delay in the completion of the project.

Constraints

Constraints

Resource Calendar

Resource Calendar

Fixed Duration, Work, and Units Work = Duration * Units Revision Made Task Type

Fixed Duration, Work, and Units Work = Duration * Units Revision Made Task Type Duration Units Work Fixed Duration Work Units Fixed Units Work Duration Fixed Work Units Duration Microsoft Project changes these

Communicate, Track, & Analyze Project Data • • How do I create or modify

Communicate, Track, & Analyze Project Data • • How do I create or modify views? How do I use filters? How do I create and use baseline data? What is the difference between planned, schedule, and actual dates? • How do I apply progress to my project? • How do I customize reports? • How can I share my project data?

Create & Modify Views

Create & Modify Views

Use Filters • Filter or Group by: • • Critical Path Milestones Date Ranges

Use Filters • Filter or Group by: • • Critical Path Milestones Date Ranges Resources Slipping Tasks Incomplete Etc.

Create Baseline Data

Create Baseline Data

Applying Progress • Tracking Toolbar • Gantt View – Table: Tracking

Applying Progress • Tracking Toolbar • Gantt View – Table: Tracking

Customize Reports

Customize Reports

Share Project Data

Share Project Data

Chesley Smith Corporate Account Executive Chesleys@nhcharlotte. com 704. 943. 2639 Chris Tenold Consumer Educational

Chesley Smith Corporate Account Executive Chesleys@nhcharlotte. com 704. 943. 2639 Chris Tenold Consumer Educational Consultant Christ@nhcharlotte. com 704. 943. 2649 Q&A Natalie Wieland Natalie@dekoconsulting. com 704. 224. 1002