MS Project Tips Tricks Presenter Natalie Wieland PMP
- Slides: 32
MS Project Tips & Tricks Presenter: Natalie Wieland PMP, MCSD, MCDBA, OCPDBA, MCT
Agenda • Setup Projects Quickly and Effectively • Create Effective Project Schedules • Communicate, Track, and Analyze Project Data
Setup Projects Quickly & Effectively • How do I adjust Project Options? • What are the benefits of using project templates? • How do I import and export from other applications? • How to I import from MS Outlook? • How do I change working time? • How do I change or remove the order of fields in a table?
Project Options
Project Options
Project Options
Project Templates http: //office. microsoft. com
Import from Excel
Import from Outlook
Working Time
Change Table Fields Create New Column Add Existing Column
Create Effective Project Schedules • How do I create a work breakdown structure? • What is the difference between duration and work? • How is the critical path calculated? • How do I use constraints? • How do I modify the resource calendar? • What is the difference between fixed duration, work, and units?
Work Breakdown Structure • Phases • Tasks • Milestones
Duration vs Work • man hours • Effects budget • Duration • How long to complete man hours • Effects Schedule
Duration vs Work • Gantt Chart – Table: Usage
Task Predecessors
Finish-to-Start
Start-to-Start
Finish-to-Finish
Start-to-Finish
Critical Path • The path (sequence) of activities which represent the longest total time required to complete the project. • A delay in any activity in the critical path causes a delay in the completion of the project.
Constraints
Resource Calendar
Fixed Duration, Work, and Units Work = Duration * Units Revision Made Task Type Duration Units Work Fixed Duration Work Units Fixed Units Work Duration Fixed Work Units Duration Microsoft Project changes these
Communicate, Track, & Analyze Project Data • • How do I create or modify views? How do I use filters? How do I create and use baseline data? What is the difference between planned, schedule, and actual dates? • How do I apply progress to my project? • How do I customize reports? • How can I share my project data?
Create & Modify Views
Use Filters • Filter or Group by: • • Critical Path Milestones Date Ranges Resources Slipping Tasks Incomplete Etc.
Create Baseline Data
Applying Progress • Tracking Toolbar • Gantt View – Table: Tracking
Customize Reports
Share Project Data
Chesley Smith Corporate Account Executive Chesleys@nhcharlotte. com 704. 943. 2639 Chris Tenold Consumer Educational Consultant Christ@nhcharlotte. com 704. 943. 2649 Q&A Natalie Wieland Natalie@dekoconsulting. com 704. 224. 1002
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