MS Access Importing Exporting Linking Objects Instructor Vicki

MS Access: Importing, Exporting, & Linking Objects Instructor: Vicki Weidler Assistant: Joaquin Obieta

Overview • Learn how to import MS Access objects from a different database • Learn how to export objects to a different database • Understand how to export and import XML documents • Understand how to link objects from one database to another & update those links

Definitions • Importing - data is copied from an external source & pasted into the currently active Access database • Exporting - data is copied from the currently active Access database & pasted into an external source • Linking - a table that’s not stored in the currently active Access database, but which you can manipulate as though it were a native table

Exporting Access Objects • Definition - design or structure of the object • Data - information stored within the object

Exporting & Importing XML Documents XML (Extensible Markup Language) is a format that enables you to deliver structured data between different applications that run on different operating systems in a standardized & consistent manner. Most commonly used on the WWW to describe data, but also used to transfer data between applications more easily.

Exporting & Importing XML Documents • Schema – exports only the structure of the object; creates a document with. xsd extension • Data – exports both structure and data; creates a document with. xml extension • Presentation – defines the presentation of an XML document; creates a document with. xsl extension

Linked Table Manager The Linked Table Manager tests for the existence of linked. mdb or other types of files and, if the links aren’t valid, lets you change the path to the linked files. The database must be open to use this utility.

Independent Practice Activity

Summary • Learn how to import MS Access objects from a different database • Learn how to export objects to a different database • Understand how to export and import XML documents • Understand how to link objects from one database to another and update those links

Conclusion • Resources • Questions & Answers • Evaluations • Thank You!!!