MOTIVATING EMPLOYEES WITHOUT MONEY OBJECTIVES Understanding management and

MOTIVATING EMPLOYEES WITHOUT MONEY

OBJECTIVES Understanding management and supervisor roles in the safety program Involving employees in the safety program Conducting effective safety meetings and committees Using awards and incentives to promote safety

Safety training is fast becoming the private sector’s greatest tool to impact the “corporate ‘bottom line. ’ ” A safe work environment exists only if the individuals in that environment have safety skills.

DID YOU KNOW? Injuries in the workplace cost our nation $156. 2* billion in 2003 4, 500 people died in 2003 from workplace injuries while 54, 400 workers were killed in their home and community* *2003 National Safety Council Accident Facts

ROLE OF MANAGEMENT AND SUPERVISORS ENSURE A SAFE WORKPLACE COMMUNICATE EFFECTIVELY FOSTER COMMITMENT TOWARD SAFE BEHAVIOR BE A ROLE MODEL/LEADER OF SAFETY MONITOR THE WORK ENVIRONMENT

WHY DO WE TRAIN? To comply with government regulations To save money by reducing injury related costs To increase productivity To improve employee moral

TRAINING IS THE KEY

EFFECTIVE SAFETY COMMUNICATION GUIDELINES Show a positive attitude toward work safety Be open to employee input Praise employees when they perform tasks safely

MORE GUIDELINES Do not over-supervise employees, or be unreasonable in work expectations Allow competent employees to work without feeling that they are under your constant inspection Ensure that employees are aware of the location of telephones, posted emergency numbers, fire extinguishers, and contingency plans

MORE GUIDELINES Keep current on all new safety procedures, personal protective equipment, and machinery Provide the proper protective equipment Use written communication when necessary

To make sure safety is no accident, make sure it's everyone's business, including all employees

Ways to involve employees in the safety program: üPost your own policy on a safety board üHold safety meetings and communicate this policy üPractice what you preach

Ways to involve employees in the safety program: üMake clear assignments of responsibility üAsk your employees to get involved üUse your employees’ knowledge üFind your “true believers”

Ways to involve employees in the safety program: üInvolve management üLet the employees make safety decisions üSet up a safety committee

Ways to involve employees in the safety program: üDesign a Safety Newsletter üProvide positive feedback üOffer awards and incentives

Purpose of Safety Meetings Encourage safety awareness Get employees actively involved Motivate employees to follow proper safety procedures

Purpose of Safety Meetings “Nip” safety hazards “in the bud” Introduce workers to new safety procedures, rules, equipment and preventive measures

SAFETY MEETING TIPS Meetings should be brief Do not hold on Monday morning or Friday afternoon Topic should be any subject that promotes safety awareness for the group

TYPES OF MEETINGS Scheduled Emergency Special Function

PREPARATION & PLANNING Choose your topic Gather your information Map it out Set a time limit Practice

METHODS OF CONDUCTING Oral with Visual Effects E-mail Handouts Video

THE SAFETY MEETING Introduce the topic Present the facts Demonstrate Open meeting for discussion Summarize

SAFETY COMMITTEE RULES Safety Officer never chairs the committee Committee should be diverse Meet Regularly Have An Agenda DOCUMENT THE MEETING!

COMMITTEE RESPONSIBILITIES Review safety program Revise Policies and Procedures Make written recommendations to management Take emergency action when necessary Review accident/incident reports

AWARDS & INCENTIVES Award – a prize that you win Incentive – something that serves as a stimulus to action by appealing to self interest

DEVELOPING AN INCENTIVE PLAN Have an established safety program Determine time duration Develop written goals Develop a baseline for achievements

DEVELOPING AN INCENTIVE PLAN Develop a budget Get input Publicize your goals

MORE OPTIONS Form a committee Advertise and promote it Be ready

LOW COST MOTIVATORS Write a letter of commendation Ask employees for advice/opinions Give verbal praise Pass along compliments you received from others

LOW COST MOTIVATORS Write an e-mail/memo to a superior and copy the employee Put positive information in the employee’s productivity file Provide quick follow up on problems/hazards when recognized Post positive achievements on the safety bulletin board

LOW COST MOTIVATORS Say Thank You and mean it Allow flextime Designate special parking places Give out award plaques, trophies or diplomas Feature an employee of the month Recognize peers that have helped you

LOW COST MOTIVATORS Have a coffee/juice morning to acknowledge accomplishments Thank somebody that contributes ideas, regardless on whether you use it Always give others credit when due Create group awards to recognize teamwork Ask the employees how they want to be recognized

LOW COST MOTIVATORS Ask a superior to write a memo acknowledging an accomplishment for your employee Post complimentary letters on the safety bulletin board Send employees to special seminars and workshops that may interest them

OTHER MOTIVATORS Safety Day Safety Olympics Safety T-Shirts Dinner for two gift certificates Weekend stay at bed & breakfast

TEST 1. You can have a good safety program without employee involvement. True False 2. List at least 5 ways to involve employees in the safety program. 3. Why do you have safety meetings? 4. What is an incentive? 5. How can you show ORM you have a safety program?