Module 8 Air Ground Ambulance Coordinator Review objectives

Module 8: Air & Ground Ambulance Coordinator

Review objectives and procedures of Air & Ground Ambulance Coordinator When would “LZ Manager” be used? Review objectives and procedures of Transport Loaders Review worksheet that would be used to maintain records

Review common responsibilities Establish appropriate loading area for ambulances Establish routes of travel for incident operations Establish and maintain communications with Medical Communications Coordinator (MCC) Maintain records as required Ensure necessary equipment is available in ambulance for patient needs during transportation

Request additional transportation resources as appropriate through Staging Area Manager Provide inventory of medical supplies available at ambulance staging area for use at scene Request additional resources as needed (Transport Loaders, etc. ) Ensure proper coordination is maintained with Staging Area Manager

Procedures Locate Transportation Group Supervisor and receive information Establish position in ICS and identify visually with donning appropriate vest Obtain appropriate worksheets and maintain as needed Designate ingress and egress of units Determine Landing Zone Provide directions to hospitals

Procedures Request air & ground ambulances Coordinate transportation efforts with Medical Communications Coordinator and Transportation Recorder Track status and location of all transport units Ensure proper documentation is completed Collect all transportation records at end of incident

Position may be filled to aid with Medevac operations Once established - following procedures can be turned over to LZ Manager: Designate ingress and egress for Landing Zone Determine Landing Zone Request Air Ambulances Track status and location of all involved air ambulances

Cooperate with Treatment Dispatch Manager and Transport Recorder in maintaining transport records Ensure patients selected for transportation are: Ready for movement Loaded on correct transport unit Keep Air/Ground Ambulance Coordinator informed as directed

Report to Air/Ground Ambulance Coordinator to receive assigned patient information color code, transporting unit and hospital destination Obtain necessary equipment to accomplish task Remove and load patients as directed Monitor crew for rehab needs

In smaller incidents Transport loaders may be responders who were previously porters or may be crews assigned to that specific transport unit In larger incidents Transport loaders arrive later in incident and are assigned upon arrival order of their unit

Check–off list of tasks needing completion Area to maintain unit accountability

How do patients get from treatment to transport? Red/Yellow/Green Treatment Unit Leader readies pt and contacts Treatment Area Manager & Treatment Dispatch Manager contacts Medical Communication Coordinator & informs them patient (and which treatment color) is ready for transport Medical Communications Coordinator assigns hospital to patient and relays information to Air/Ground Ambulance Coordinator attaches pt to transport unit. Air/Ground Ambulance Coordinator then assigns Transport Loader to go get pt from treatment area. Coordinator provides following information to Transport Loaders: Treatment color of patient, assigned transport unit, and which receiving facility they are transporting to. Transport loader team reports to Treatment Dispatch Manager in treatment area, relays information listed above, and retrieves the pt. Transport loader delivers pt via Transport Recorder, who will retrieve Transport Record Tag from bottom of COG Disaster Tag, to specified transport unit and passes along pertinent information to transport unit.

Objectives of Air/Ground Ambulance Coordinator Procedures of Air/Ground Ambulance Coordinator When would an “LZ Manager” be used Objectives of Transport Loaders Procedures of Transport Loaders The worksheet that would be used to maintain records