Module 3 RDA Basics Using the RDA Toolkit

Module 3 RDA Basics Using the RDA Toolkit A Practical Primer on RDA COSUGI Detroit, Michigan May 14, 2014

Please log in to RDA • http: //access. rdatoolkit. org/login – ID: mayrda – Password: training • Please feel free to sign up later for a month’s free access so you can practice (see handout) Module 3. Using the RDA Toolkit 2

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How to see revisions to RDA • Full Version Module 3. Using the RDA Toolkit 27

How to see revisions to RDA • Links to specific instructions Module 3. Using the RDA Toolkit 28

How to see revisions to RDA • Links to specific instructions Module 3. Using the RDA Toolkit 29

How to see revisions to RDA • Links to specific instructions Module 3. Using the RDA Toolkit 30

How to see revisions to RDA • Documents concerning revisions to RDA are archived at the Joint Steering Committee website – http: //www. rda-Joint Steering Committee. org/workingnew. html • Approved revisions are the documents with file names ending with “Sec final” Module 3. Using the RDA Toolkit 31

How to see revisions to RDA Module 3. Using the RDA Toolkit 32

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Exercise • Take a few minutes to explore the Toolkit and the help topics. Module 3. Using the RDA Toolkit 42

Organization of RDA • Tab marked RDA = the RDA guidelines • Tab marked Tools = mappings, workflows, schemas • Tab marked Resources = other resources: AACR 2, LC-PCC Policy Statements Module 3. Using the RDA Toolkit 43

Organization of RDA • Introduction • Recording attributes of the FRBR entities – Chapters 1 -7: Group 1 entities (WEMI) – Chapters 8 -11: Group 2 entities (PFC) – Chapters 12 -16: Group 3 entities (COEP) • Recording relationships (Chapters 17 -32) • Appendixes – Abbreviation – Capitalization – Relationship designators • Glossary • Index Module 3. Using the RDA Toolkit 44

Organization of RDA (Introduction) • Chapter 0 • Core elements: 0. 6 • Internationalization: 0. 11 Module 3. Using the RDA Toolkit 45

RDA Core Elements • AACR 2 1. 0 D has three levels of description. • RDA 0. 6 instead designates “core elements” • The core elements are intended to support the FRBR user tasks – identify and select a manifestation – identify works and expressions embodied in a manifestation – identify the creator or creators of a work Module 3. Using the RDA Toolkit 46

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Core Elements in RDA In addition to the list in 0. 6, Core elements are identified throughout RDA, as in this example. Module 3. Using the RDA Toolkit 51

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Core Elements in RDA • Catalogers are advised to “include any additional elements that are required in a particular case to differentiate the resource from one or more other resources with similar identifying information. ” (RDA 0. 6. 1) • They may also include any other elements that in their judgment are needed. Module 3. Using the RDA Toolkit 53

Internationalization • 0. 11. 2. Some elements are to be transcribed as they appear (see RDA 1. 4). “Other elements are generally recorded in the language and script preferred by the agency creating the data. ” • Instructions calling for a controlled list in English may be modified to reflect the language of the agency. Module 3. Using the RDA Toolkit 54

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Transcription vs. Recording • When RDA says to “transcribe” something it means “take what you see” (with some leeway for capitalization and punctuation) • When RDA says to “record” information it means follow the RDA instructions for that element, which may include manipulating the information in some way Module 3. Using the RDA Toolkit 56

Organization of RDA (Attributes) • Section 1 (Ch. 1 -4) = Manifestation & Item • Section 2 (Ch. 5 -7) = Work & Expression • Section 3 (Ch. 8 -11) = Person, Family, & Corporate Body • Section 4 (Ch. 12 -16) = Concept, Object, Event, & Place Module 3. Using the RDA Toolkit 57

Structure of the Attributes Chapters • Structure of “attributes” chapters in RDA – Purpose and scope – General guidelines, including allowed sources – Guidelines for specific attributes – Guidelines for constructing access points (called “headings” in AACR 2) Module 3. Using the RDA Toolkit 58

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Module 3 RDA Basics Using the RDA Toolkit A Practical Primer on RDA COSUGI Detroit, Michigan May 14, 2014 Module 3. Using the RDA Toolkit 61

This Presentation is available at http: //net. lib. byu. edu/~catalog/people/rlm/ RDACosugi 201405/index. htm For further information contact Robert L. Maxwell robert_maxwell@byu. edu Module 3. Using the RDA Toolkit 62