Module 3 Leo Club Administration 1 Leo Club

Module 3: Leo Club Administration 1

Leo Club Program Fees • Leo Club Organization Fee • Annual Leo Levy • Leo Club Dues Club Administration 2

Leo Club Organization Fee The one-time fee of US$100 (or national currency equivalent) covers the following: • Costs involved in processing the Leo Club Organization Report (Leo-51) • A certificate of organization (charter) • A Leo club officers' kit • A Leo club sponsor kit • Leo lapel pins for each original Leo club member Club Administration 3

Annual Leo Levy This annual fee of US$100 (or national currency equivalent) is automatically billed in July to all Lions clubs that sponsor an active Leo club. Club Administration 4

Leo Club Dues • Leo clubs may charge member fees to meet administrative costs • Membership dues and assessments should be nominal and for the sole purpose of covering administrative expenses • Funds for service activities should not be collected in the form of membership dues • Unpaid Leo member dues will result in the forfeiture of voting privileges and a Leo is considered not in good standing until dues are paid Club Administration 5

Leo Club Bank Accounts Administrative Account versus Activity Account Administrative Account • Admission fees and annual dues from club members • Used for administration and operating expenses Activity Account • Money raised from public fundraising projects • Must be used for charitable purposes Club Administration 6

Use of Funds Chart How Funds Are Raised Use for Public Projects? (Activity Account) Use for Admin Expenses? (Administrative Account) Administrative – dues and admission fees Yes Public – any fundraising event open to the public, public contributions and bequests Yes No Interest Yes No If Leo club funds did not come in the form of annual dues or admission fees, they are considered public funds. Club Administration 7

Leo Club Tax Identification Number and Tax-exempt Status • Leo clubs fall under the Tax ID and tax-exempt status of the sponsoring Lions club. • Leo clubs should not register as a separate tax entity. Club Administration 8

Leo Club Officer Elections take place during the 4 th quarter of each fiscal year and elected individuals take office on July 1. Voting Protocol: • Nominations of candidates should be made in writing or announced from the floor • Voting is by secret ballot • Elected candidates must receive majority of votes by members present and in good standing Club Administration 9

Reporting Leo Club Officers: My. LCI Club Administration 10

Reporting Leo Club Officers: The Leo-72 Form Club Administration 11

Leo Club Meetings • Regular meetings allow Leos to come together to discuss matters of importance • Meetings are called to order and led by the Leo club president • Meeting minutes and attendance records are maintained by the Leo club secretary • Leo club treasurer should report on the state of the Leo club finances Club Administration 12

Leo Club Board of Directors Role: • Supervises Leo club business and affairs • Develops new club policy • Oversees committees and officers • Sets the direction for the Leo club Composed of: • All Leo club officers and three members in good standing elected to the position of director Club Administration 13

Leo Club Board of Directors Meetings • Meetings should take place at least once a month • Special meetings may be called at any time • At minimum, the president or vice-president along with three other board members must be present at the meeting • Any Leo club member may attend the board meeting Club Administration 14

Liability Insurance Commercial General Liability Insurance • All Lions clubs, Leo clubs, and districts are named insured under the Lions Clubs International General Liability Insurance Policy. • $2, 000 general aggregate coverage is provided by LCI. • A Certificate of Insurance is available upon request through the LCI website. Additional liability insurance is available. Contact the Legal Division at legal@lionsclubs. org for additional information. Club Administration 15

Leo and Lions Emblems • Registered trademarks of Lions Clubs International • Available on the LCI website for download • Leo logos may be reproduced by the Leo club for usage on stationery, websites, and other printed materials • Emblems cannot be used on any item sold to members or the general public for fundraising purposes Club Administration 16

Leo Emblem Usage Do not alter color or appearance of the Leo logo Club Administration 17

Ordering Supplies for Leo Clubs Club Administration 18

Leo Districts and Multiple Districts Leo District: When there are 6 or more officially certified Leo clubs in a Lions district, the district governor can approve the formation of a Leo district. Leo Multiple District: When there are 10 or more Leo clubs in a multiple district, the council of governors may approve the formation of a Leo multiple district. Leo membership within the multiple district must exceed 100. Club Administration 19

Leo District and Multiple District Officers • Serve as leaders of the Leo Club Program in their region • Encourage clubs to share ideas • Strengthen community service • Promote the Leo Club Program • Focus on membership growth and expansion • Offer leadership development opportunities Club Administration 20

Important Events and Dates October – Leo Membership Growth Month December 5 – International Leo Day April – Leo Club Awareness Month June/July – Lions Clubs International Convention Club Administration 21

Administrative Deadlines Review the Calendar of Events on the Lions Clubs International website for current information on dates and administrative deadlines. Club Administration 22

Leo Club Administration: Small Group Discussion What challenges do you currently experience as Leo club advisor? What are some areas in which you would like to improve the administration of your Leo club? If you have not served as an advisor, which topics related to Leo club administration are most concerning to you? What advice would you offer future Leo club advisors? Club Administration 23