Module 1 Basic Permit Info 1 How to

Module 1 –Basic Permit Info 1

How to get Access to ICIS

Requesting Access • All new ICIS users must, at a minimum, complete and submit the Rules of Behavior form. Optionally, if you will need access to enforcement sensitive data, you must also complete the Sensitive Access Request form. • When completed, please submit your completed form(s) to your Regional Administrator. For a complete list of ICIS Administrators, please click here: – ICIS System Administrators List • Please note if you will be using ICIS as an FE&C, NPDES, or ICIS-Air user as your Regional Administrator may differ depending on which Program you're associated with. Your designated Regional Administrator will evaluate your need for access, and if approved, will guide you through the rest of the process. • For EPA Headquarters users, please submit all signed documents and forms to ICIS Customer Support at icis@epa. gov.

Basic ICIS Navigation Demo

Sample Training Permit • General Foods – Fictitious Permit created for training purposes – Access the copy of the permit for General Foods – What activities need to be done to enter the complete permit into ICIS? – ICIS has a test environment available where you could enter this permit for practice as you are reviewing this module 5

Create Facility and Add a Permit • • 6 Access our On-line Training Modules Class example - Create a General Foods Company

Search Permit • 7 Search for the permit you created

Search Results 8

Permit Hyperlinks 9

Permit Status • Permit Status – Permits are assigned one lifecycle status by ICIS–NPDES at a given time, including Ø Pending Ø Effective Ø Expired Ø Not Needed * Ø Administratively Continued Ø Terminated * Ø Retired * Will not be able to use permit # again 10

Compliance Tracking Status • Compliance Tracking Status (CTS) allows users to indicate when ICIS–NPDES can generate Violations for a Permit – CTS of “Off” means ICIS–NPDES will not generate any Violations during that time period – ICIS–NPDES will track the changes of the CTS over time, potentially capturing multiple “On” and “Off” periods • • 11 CTS defaults to “On” when a Permit is first Effective The CTS record with the most recent start date is in effect.

Manage Permittees • You can edit the Permittees address information and change the Affliation Type from Permittee to a Co-Permittee • • Permittees are a special form of Non-Government Address At least one Permittee must be entered for a Permit to be saved • Multiple Permittees can be entered 12

Major / Minor Status • • • 13 ICIS–NPDES tracks changes to a Permit’s Major/Minor Status over time Only selected Headquarters users may update the Major/Minor Status and Start and End Dates Major/Minor Rating Code is available to edit to all users who can access the Permit

Permit RNC • • Permit RNC Status tracks the Permit’s quarterly RNC status as displayed on the QNCR Following the running of the Official QNCR for a quarter, users manually correct the status if found to be inaccurate. – 14 RNC Status (Manual)

Issuing Organization • Issuing Organization – Used to identify the organization (State or EPA) that is tracking compliance for a specific permit – Net. DMR uses this field to determine which “Instance” (similar to account) Permittee will use to submit DMRs electronically 15

ICIS NPDES Facility Interest • • This section displays the linked Facility’s information Edits to the Facility data, except the Federal Grant Indicator, must be made through the Facilities section Note: Federal Grant Indicator identifies wastewater treatment plants that received Federal dollars to design and build their facility 16

SIC and NAICS Codes • • 17 The EPA data standards have switched from SIC Codes to NAICS Codes NPDES Permit Applications still request SIC data rather than NAICS

Adding an SIC Code • SIC Code Description with the word Wildcard %food 18

Adding an SIC Code • Highlight your selection on the left and click “Add” 19

Adding an SIC Code • Adding an SIC Code 20

Adding an SIC Code • SIC codes will be displayed on the Permit Basic Screen 21

Application Dates • • 22 Some organizations track only the day an Application is received; others track only the day a complete Application is received The Application Received data elements generate Permit Tracking Events, which will be discussed in a later section

Flow Data • 23 Other Information allows users to track – Flow Data • Total Appl. Design Flow - required for municipalities – Whether the Permit has a New Source of discharge – Whether the Permit has been Appealed

State Water Body Data • 24 This section allows users to track an associated water body, using their own State information

Permit Backlog • 25 To assist in managing the NPDES Permit backlog, users may enter – Reissuance Priority Indicator – Backlog Reason

DMR Cognizant Official 26

User Defined Fields • Users may enter supplemental information for the Permit into the five free-form text fields Reminder: Migrated from PCS - RDF 6 thru RDF 0 (10) 27

DMR Non-Receipt and RNC • • • 28 The DMR Non-Receipt Violation Flag allows an authorized user to switch DMR Non-Receipt Violation generation on and off for minor Permits The RNC Detection Flag allows an authorized user to switch the detection of Violations on and off for minor Permits Access to update these data elements is available to selected Headquarters System Administrators

Effluent Guidelines • If a Permit is subject to Federal Effluent Guidelines when determining Limits, the user may capture that information in this section • The user may assign multiple Applicable Effluent Guidelines 29

Manage Associated Permits • • 30 The relationships between associated NPDES Permits within ICIS–NPDES can be tracked Examples – When an Unpermitted Facility is granted a Permit, the user may associate the Unpermitted Facility ID with the Permit NPDES ID – Effluent Trade Partners

Manage Other Permit Numbers • • • 31 Users can track other identifiers and relationships for a Permit Other Permit Numbers do not have to exist as NPDES IDs in ICIS–NPDES Examples – State tracking number for a NPDES Permit – Air Permit for the same Facility

Government and Non. Government Contacts • 32 Users may record as many of the following Contacts and Addresses as they wish for a Permit – Government Contacts (e. g. , Permit Writer) – Non-Government Contacts (e. g. , Principal Executive Officer) – Non-Government Addresses (e. g. , DMR Mailing Address)

• Users may enter detailed comments related to the Permit in this field – 33 Note that these comments can be released to the public

34 • When creating the permit record, Special Regulatory Components can be added • The data can be edited or added from the Permit Basic screen • Users may also remove components if they are not applicable

• Permit with 2 Components 35

• Permit Basic Information • Next modules for your review – – – – 36 Permit Tracking Events Permitted Features Limit Sets Limits Narrative Conditions (schedules) History Section Permit Reissuance Note: To establish permit limits, these modules must be done in this order