Mitigation Grant Funding Amanda Adaire CFM PCED Program

Mitigation Grant Funding Amanda Adaire, CFM, PCED Program Manager, CAPDD AFMA Spring Workshop April 2018

Fact: Just one inch of water in a home can cost more than $25, 000 in damage Fact: More than 20% of flood claims come from properties outside the SFHA

FEMA Hazard Mitigation Assistance Grant Programs Current Guidance & Addendum Available here: https: //www. fema. gov/medialibrary/assets/documents/1032 79

Non- Flood Mitigation Assistance (FMA) Disa ster G r a Pre-Disaster Mitigation (PDM) nts Hazard Mitigation Grant Program (HMGP)

Requirements for all HMA Programs • Require FEMA-approved Hazard Mitigation Plan • Mitigation Planning is an eligible activity under all 3 programs • Require a 25% cost match (some exceptions) • Require Cost-Benefit Ratio 1: 1 or greater (some exceptions)

Hazard Mitigation Plans Process • • • Establish Planning Area and Resources Build Planning Team Create an Outreach Strategy Review Community Capabilities Risk Assessment Mitigation Strategy Plan for Plan Maintenance Plan Adoption Plan Implementation o The project you want to apply for must be identified in your plan https: //www. fema. gov/medialibrary/assets/documents/315 98

Mitigation Actions Example Action # F-01 F-02 F-03 F-04 F-05 F-06 F-07 F-08 Action Associated Priority Timeline Hazard Acquire and demolish, elevate, relocate or flood proof flood-prone structures Flood Upgrade drainage structures such as culverts, detention ponds, drains and bridges for increased water capacity allowing for flood prevention Flood Conduct county-wide NFIP workshops for newly elected officials and the public Flood Join the National Flood Insurance Program (NFIP) and adopt a local floodplain ordinance Flood Obtain information via HAZUS or a flood study to correct flood data deficiency; especially in areas of the Boeuf, Lower Ouachita, and Lower Saline Watersheds where available Flood data is limited Participate in the Community Rating System (CRS), which rewards communities that exceed the minimum NFIP requirements Flood Develop an open space acquisition, reuse, and preservation plan targeting flood hazard areas Flood Obtain FEMA Risk MAP data once available for Bayou Bartholomew and incorporate into plan update Flood Projected Resources Responsible Party High 20172023 County and City operating budgets, property owner funds and ACOEM, Property Owners, FEMA Grant Resources City Councils High 20172023 Existing County and City resources; Grant funding Low On. Going High Existing County and City resources, State and Federal Resources/Technical Assistance Cities of Fountain Hill and Parkdale Staff Time and State 2017 Technical Assistance High 20172023 FEMA, County, City and School Operating Budgets Low 20172023 Existing local and county government resources; State Technical Assistance High 20172023 FEMA, HMPT Staff Time, plan developer Jurisdiction Ashley County and all participating cities Quorum Court and City Councils for each participating jurisdiction Ashley County and all participating cities Ashley County and cities of Crossett, Hamburg, ACOEM and City Floodplain Montrose, Portland Managers Wilmot Fountain Hill and Parkdale City Councils City of Fountain Hill, City of Parkdale HMPT Quorum Court and City Councils for each NFIP and Mitigation Plan participating jurisdiction Quorum Court and City Councils for each participating jurisdiction All plan participants Ashley County and all Cities of Crossett, Hamburg, Montrose, Portland, Wilmot HMPT Ashley County and all participating cities

Benefit Cost Analysis (BCA) • • Applicants must demonstrate mitigation projects are cost effective Demonstrated by the calculation of a benefit-cost ratio (BCR), dividing total annualized project benefits by total annualized project costs; project benefits must exceed project costs FEMA BCA Tool: https: //www. fema. gov/benefit-cost-analysis • The AR Department of Emergency Management hosts a BCA training. Floodplain Managers and Engineers should attend

BCA Program Methodology Flood Module- Uses H&H data to demonstrate how high the water can get, and what the damages would be Damage Frequency Assessment- Uses previous occurrences (damages) with the reoccurrence interval to demonstrate the project benefits Ensure you’re working from the latest version of the program

N o BCA Re Pre-Calculated Benefits quired Acquisition/Demolition Elevation • In a SFHA and Total Project Cost is less than or equal to $276, 000 • In a SFHA and Total Project Cost is less than or equal to $175, 000

Property acquisition and structure demolition Before The voluntary acquisition of an existing flood-prone structure, and the conversion of the land to open space through the demolition of the structure. The property must be deed-restricted in perpetuity to open space uses to restore and/or conserve the natural floodplain functions. After

Structure Elevation Physically raising and/or retrofitting an existing structure in accordance with BFE plus freeboard, or higher when required by local ordinance. Before After

Localized Flood Risk Reduction Projects Under FMA, project should benefit NFIP-insured properties Non-Localized Flood Risk Reduction Projects Not eligible under FMA Projects to lessen the frequency or severity of flooding, and decrease predicted flood damage, within an isolated and confined drainage or catchment area that is not hydraulically linked or connected to a larger basin. Examples: installation or modification of retention and detention basins; construction or modification of floodwalls, dams and weirs. Projects to lessen the frequency or severity of flooding, and decrease predicted flood damage, within an area that is hydraulically linked or connected to drainage basin that is regional in scale. These projects reduce flood hazards in areas larger than that of localized flood reduction projects. Examples: construction, demolition, or rehabilitation of dams; construction or modification of dikes, levees, floodwalls, etc. ; large-scale channelization of a waterway.

Other eligible activities Pre-Award Costs (if funding awarded): • Costs directly related to developing the application: • Gathering NEPA data • Developing BCA • Preparing Design Specifications • Conducting workshops or meetings related to the development and submission of the application Management and Administration Costs Engineering/Architectural Design and Construction Observation Fees

Flood Mitigation Assistance (FMA) Administered by the Arkansas Natural Resources Commission Contact: Veronica Villalobos-Pogue, CFM, ACEM Flood Mitigation Assistance Grant Program Coordinator Dam Safety & Floodplain Management Section Phone (501) 682 -3982 veronica. villalobos-pogue@arkansas. gov ANRC is the “applicant”, and your projects are all “sub-applications” to ANRC’s application

Flood Mitigation Assistance (FMA) NFIP Participating Only FMA makes available Federal funds to State, Local and Tribal Governments to reduce or eliminate the risk of repetitive flood damage to buildings and structures insured under the National Flood Insurance Program (NFIP). • Last year’s Notice of Funding Opportunity priorities: • $70 M Set-Aside for: • Advance Assistance for flood mitigation design and development of community flood mitigation projects • Mitigation projects that address community flood risk for the purpose of reducing NFIP flood claim payments • Remaining $90 M: • FMA Technical Assistance • Mitigation Planning • Mitigation Projects reducing risk to SRL & RL Properties

If your project mitigates a: Severe Repetitive Loss (SRL) Property, which is a structure that: (a) Is covered under a contract for flood insurance made available under the NFIP; and (b) Has incurred flood related damage i. For which 4 or more separate claims payments (includes building and contents) have been made under flood insurance coverage with the amount of each such claim exceeding $5, 000, and with the cumulative amount of such claims payments exceeding $20, 000, OR ii. For which at least 2 separate claims payments (building only) have been made under such coverage, with the cumulative amount of such claims exceeding the market value of the insured structure. Then. . . No Cost Match

If your project mitigates a: Repetitive Loss (RL) Property, which is a structure covered by a contract for flood insurance made available under the NFIP that: (a) Has incurred flood related damage on 2 occasions, in which the cost of the repair, on the average, equaled or exceeded 25% of the market value of the structure at the time of each such flood event; and (b) At the time of the second incidence of flood-related damage, the contract for flood insurance contains increased cost of compliance coverage. Then. . . 10% Cost Match

Flood Mitigation Assistance (FMA) Maximum Federal share for applications (sub-applicants): • $100, 000 for community advanced assistance • $10, 000 for community mitigation projects • $25, 000 for local flood hazard mitigation planning RANKING ORDER 1. Community Flood Mitigation a) Advance Assistance- can be used to obtain data to prioritize, select and develop community flood hazard mitigation projects for future funding b) Community Flood Mitigation Projects a) Infrastructure protective measures b) Localized flood control to protect critical facilities c) Floodwater storage and diversion d) Floodplain and stream restoration e) Water and sanitary sewer system protective measures f) Utility protective measures g) Stormwater management h) Aquifer storage and recovery i) Wetland restoration/creation

Flood Mitigation Assistance (FMA) RANKING ORDER (continued) 2. Technical Assistance (States) 3. Flood Mitigation Planning (Flood Hazard) 4. Competitive funding for property flood mitigation project: a. Projects that will mitigate flood damage to at least 50% of structures included in the subapplication that meet the part ii definition of SRL property: • At least 2 sep. NFIP claim payments have been made totaling the market value of the insured structure b. Projects that will mitigate flood damage to at least 50% of structures included in the subapplication that meet definition of RL property c. Projects that will mitigate flood damage to at least 50% of structures included in the sub-app that meet the part i definition of SRL property: • 4 or more sep. NFIP claims payments; each claim exceeded $5, 000, and the cumulative exceeds $20, 000 5. FEMA will select remaining eligible applications once all above priorities are met based on benefits to the NFIP

Priority Description Total Points Private Partnership Cost Share Cost share taken on by private organizations/businesses emphasizing community participation, collaboration, and investment. Points will be assigned based on percentage of private cost share invested. 150 Building Code Effectiveness Grading Schedule (BCEGS) rating Assesses effectiveness of enforcement and adequacy 100 of building codes with emphasis on mitigation. Classes weighted based on national class grouping ratings. Highest weight will be assigned to class 1 and descending through lower classes. Community Rating System (CRS) Participation The Community Rating System (CRS) recognizes and 100 encourages community floodplain management activities that exceed the minimum NFIP standards. Depending upon the level of participation, flood insurance premium rates for policyholders can be reduced up to 45%. Highest weight will be assigned to class 1 and descending through lower classes. Cooperating Technical Partners Program (CTP) Participation Qualified partnership program where communities 100 commit to collaborate in maintaining up-to-date flood hazard maps and other flood hazard information. Points are provided to CTP participating communities. International Building Codes (IBC) Adopted (2009 or newer) IBC adoption epitomizes community commitment to responsible building regulations. Points are provided to IBC participating communities with 2009 version or higher adopted. Total Points Available 50 500

Pre-Disaster Mitigation (PDM) Hazard Mitigation Grant Program (HMGP) Administered by the Arkansas Department of Emergency Management Contact: Lacye Blake, State Hazard Mitigation Officer Mitigation Branch Phone (501) 683 -6700 Lacye. Blake@adem. arkansas. gov PDM: Kyle Key kyle. key@adem. arkansas. gov HMGP: Jennifer Oakley jennifer. oakley@adem. arkansas. gov ADEM is the “applicant”, and your projects are all “sub-applications” to ADEM’s application

Pre-Disaster Mitigation (PDM) The PDM program makes available Federal funds to State, Local and Tribal Gov’ts to implement and sustain cost-effective measures designed to reduce the risk to individuals and property from natural hazards, while also reducing reliance on Federal funding from future disasters. • Each state is allocated $575, 000 • The next priority is multi-state/tribal mitigation initiatives • The balance is distributed on a competitive basis with priority given to eligible applicants that have less disaster funding available through HMGP than the PDM limits for planning and projects. • Minimize duplication with FMA grant, so non-flood activities are priority Max Federal share for PDM activities: • $4 M for Mitigation projects • $400, 000 for new mitigation plans • $300, 000 for mitigation plan updates • $150, 000 for a single jurisdiction mitigation plan update

Pre-Disaster Mitigation (PDM) Cost Share Small, impoverished communities are eligible for up to 90% Federal cost share • Community of 3, 000 or fewer; designated by State as a rural community that is not a remote area within the corporate boundaries of a larger city • Be economically disadvantaged, with residents having an average per capita annual income not exceeding 80% of Nat’l PCI • Have a local unemployment rate that exceeds by 1% or more the most recently reported, average yearly national unemployment rate Otherwise, 25% Match Required

Ranking 1. State allocation $575, 000 2. Tribal set-aside 3. Competitive Funding a) Multi-state/tribal mitigation initiatives b) Planning sub-apps from applicants that have less than $400 K HMGP planning funds avail. c) Project sub-apps that have less than $4 M HMGP regular project funds, in the following order: i. Non-flood hazard project ii. Flood mitigation activities except acquisition, elevation, or mitigation reconstruction (e. g. , stormwater management and flood control measures) iii. Acquisition, elevation and mitigation reconstruction projects iv. Generators for critical facilities d) Planning sub-apps where State has $400 K or more HMGP planning e) Projects sub-apps where State has $4 M or more HMGP reg. (then i-iv)

FMA and PDM Process Notice of Funding Opportunity (NOFO) announced by FEMA ADEM and ANRC Accepts NOIs ADEM and ANRC selects NOIs and invites Applications Submit application on FEMA e. Grants System ADEM and ANRC submit Applications to FEMA Region forwards eligible applications to FEMA HQ for National Review 3 -6 Months Later Funding Awarded to highest scoring and priority applicants

Hazard Mitigation Grant Program (HMGP) – Assists in implementing long-term hazard mitigation planning and projects following a Presidential major disaster declaration – HMGP funding is 15% of the first $2 B, and 10% between $2 B$10 B, of Federal assistance provided to a State, Territory, or federally-recognized tribe following a major disaster declaration – Since the program’s creation in 1989, there have been 1, 485 Major Disaster Declarations, resulting in the availability of $13. 8 B in HMGP grant funds – Arkansas had one declaration in 2017 Only available if Arkansas has a Federally-declared disaster

HMGP Process Funding Available Following Presidentially. Declared Disaster (State Specific) ADEM Accepts Notices of Intent (NOIs) for Mitigation Activities Grant State selects NOIs and invites Applications to fill available funding ADEM forwards selected applications to FEMA for approval FEMA awards funding via the ADEM

Grant Application Info Required • • • BCA Detailed Scope of Work Cost Estimate Preliminary Design/Drawings Environmental Agency Comment Letters (NEPA) Opportunity for Public Comment Registration www. sam. gov, DUNS #, TIN Various Forms (SF-424, Assurances, Etc. ) Verification of Required Cost Match

City of Sherwood Acquisition/Demolition Project 2013 https: //arcg. is/18 ij. Ki

Project Need 1623 Marlar FLOODWAY EC showed 8 feet below BFE! Occupants were forced to climb out windows upon awaking to floating beds during May 2011 event 8607 Jacksonville-Cato Rd May 2011 $92 K damages Dec 2009 $125 K damages 16 North Valley Drive Property not livable following flood; substantially damaged 9 Whalen Place In foreclosure May 2011 $54 K in damages 16 Hollyridge Court No flood ins May 2011 22” of water Dec 2009 18” of water

Project Details • Funded by FEMA Repetitive Flood Claims program (no longer available) Grant Funds: $389, 889. 98 • • 4/5 of the properties had 12 flood claims totaling $513, 113. 77 All were flooded in both December 2009 and May 2011 Total project cost: $617, 954 ICC funds were assigned to the City and contributed to the match for 4 of the properties o ICC funds only apply to the building itself; driveway removal, silt fencing, etc. was not reimbursed by ICC

Project Partners • • • FEMA ANRC City of Sherwood CAPDD 5 homeowners Appraisal Company Title/Closing Company Asbestos Testing/Abatement Company Demolition Company

Requirements- Acquisition/Demolition Project • Proof of Flood Insurance Required for Acquisition/Demolition • IT CANNOT LAPSE! • HMGP is only exception • Property Owners must voluntarily participate • Duplication of Benefits: • If homeowner cannot prove that flood insurance proceeds were all used to repair flood damages, then the difference must be deducted from their offer amount • Appraisal (do before application submitted) • Asbestos/Hazard Materials inspection before demo • Demolition must be complete within 90 days of closing

Requirements Continued • Property must remain open green space in perpetuity. No future development. • • Must file Form AW 501 to remove the property from RL or SRL list Must file local permit for “floodplain development” post demolition Assistance for displaced renters eligible for grant

City of Bryant Forest Cove Drainage 2013

Project Need • • Although not in a floodplain, 18 properties NFIP insured o $230, 906 total claims paid since 1978 o 2 RL Flood waters overtopping streets 14 homes flooded regularly Flooding was occurring at 2 and 5 year events

Project Details • • Funding: FEMA HMGP DR-1834 o July 2011 o Federal Share: $227, 924 Channel Improvements- lowering depth and increasing overall channel width • • Under road culvert upgrades Total Project Cost $736, 008. 07

The Results. .

Project Partners • • FEMA ADEM City of Bryant CAPDD FTN Associates Eagle Construction Crist Engineers

Get Started • • Contact your Planning and Development District Identify your RL and SRL and NFIP insured properties (consult your Mitigation Plan) o Help identify properties to mitigate, and projects that could protect/benefit NFIP insured properties • Coordinate with you project partners- engineer, community/homeowners • • Develop a Scope of Work Submit Notice of Intent to ADEM/ANRC

State Mitigation Grant Program 50% State/ 50% local Maximum Reimbursement $150, 000 Annual Funding $2, 250, 000 City/County mitigation projects such as replacing low water crossings with bridges; or culvert upgrades Contact Brenda Wilson 501 -683 -6700 brenda. wilson@adem. arkansas. gov

Contact Info ANRC Veronica Villalobos-Pogue, CFM, ACEM Flood Mitigation Assistance Grant Program Coordinator Dam Safety & Floodplain Management Section Phone (501) 682 -3982 veronica. villalobos-pogue@arkansas. gov ADEM Lacye Blake, State Hazard Mitigation Officer Mitigation Branch Phone (501) 683 -6700 Lacye. Blake@adem. arkansas. gov PDM: Kyle Key kyle. key@adem. arkansas. gov HMGP: Jennifer Oakley jennifer. oakley@adem. arkansas. gov

Gene Higginbotham, Executive Director Southeast Arkansas Economic Development District P. O. Box 6806, 721 S. Walnut Pine Bluff, Arkansas 71611 Phone: 870 -536 -1971 Fax: 870 -536 -7718 Administrators: Patrecia Hargrove, Rickey Works, Alan Lorince Rodney Larsen, Executive Director Central Arkansas Planning & Development District P. O. Box 300, 902 N. Center St. Lonoke, Arkansas 72086 Phone: 501 -676 -2721 or 374 -4669 Fax: 501 -676 -5020 Administrators: Amanda Adaire, Conya Spencer, Leigh Ann Pool, Tanya Childers Renee Dycus, Executive Director Southwest Arkansas Planning & Development District P. O. Box 767, 101 Harvey Couch Blvd. Magnolia, Arkansas 71753 Phone: 870 -234 -4030 Fax: 870 -234 -0135 Administrators: Blake Harrell, Shelley Morehead Sasha Grist, Executive Director Western Arkansas Planning & Development District P. O. Box 2067, 1109 South 16 th St. Fort Smith, Arkansas 72902 Phone: 479 -785 -2651 Fax: 479 -785 -1964 Administrators: Tracee Mc. Kenna, Ashley Garris, Dennis Williamson II Melissa Rivers, Executive Director East Arkansas Planning & Development District P. O. Box 1403, 2905 King St. Jonesboro, Arkansas 72403 Phone: 870 -932 -3957 Fax: 870 -932 -0135 Administrators: Emily Hathcock Dwayne Pratt, Executive Director West Central Arkansas Planning & Development District P. O. Box 6409, 1000 Central Ave. Hot Springs, Arkansas 71902 Phone: 501 -525 -7577 Fax: 501 -525 -7677 Administrators: Vicki Anderson, Darian Piper, Cody Shreve Joe Willis, Executive Director Northwest Arkansas Economic Development District P. O. Box 190, 818 Hwy. 62 -65 412 N. Harrison, Arkansas 72601 Phone: 870 -741 -5404 Fax: 870 -741 -1905 Administrator: Jay Stallard, Jeremy Ragland, Tina Cole Jan Smith, Executive Director White River Planning & Development District P. O. Box 2396, 1652 White Dr. Batesville, Arkansas 72503 Phone: 870 -793 -5233 Fax: 870 -793 -4035 Administrators: Mitzi Hargan, Carrie Mc. Intosh, Regan Miller