MIT Institutional Research AKA the Office of Incidental

MIT Institutional Research AKA the Office of Incidental Information

• Lydia Snover, Director • Jon Schwarz, Assistant Director • Sonia Liou, Assistant Director • Jon Daries, Senior Project Manager (Portland, OR) • Greg Harris, Senior Project Manager (Gainesville, FL) • Shirley Wong, Senior Project Administrator Staff • Kate Doria, Senior Research Analyst • Michael Ferguson, Senior Research Analyst • Huey Chan, Senior Database Analyst • Abdou Seck, Database Analyst • Ayn Cavicchi, Project Manager • Benjamin Mintz, Research Analyst • Drew Bell, Research Analyst • Graduate Student Interns

• 1986 - Institutional Research Capacity added to Planning Office to assist with Physical Planning Projects with 1 FTE • 1989 - Committee on Family and Work surveyed MIT population IR provides Staff Support • 1990’s External Surveys completed by IR • 1990’s IR begins development of VC Briefing Documents • 1999 - A Study on the Status of Women Faculty in Science at MIT Brief History of Institutional Research at MIT • 2000 – IR became part of the Office of the Provost and relocated from Building 12 to Building 11 in 2001 • 2002 - Undergraduate Consortium Surveys moved from DUE to IR • 2005 - Faculty Recruiting Reporting assigned to IR • 2006 - Graduate Student Admissions reporting moved from Admissions to IR • 2007 - Survey Service moved from IS & T to IR • 2009 - Faculty Salary and tenure and promotion analysis assigned to IR • 2010 - Briefing Book transferred to IR • 2012 - The AAU Data Warehouse moved from IS & T to IR • 2013 – IR takes on support of ABET for Engineering • 2014 - Director of IR becomes Trustee of MITx Data • 2018 - Qualitative Function added to IR

Operating Principles • Collaboration • Transparency • Consistency • Accuracy • Context • Confidentiality • Supporting all members of the community

What we do and who do we do it for • Collect Data • Organize Data • Analyze Data • Indirect Data Governance Primary Client is the Academic Side of the House with focus on Department Heads

What we don’t do • Draw conclusions • We provide analysis that will allow others (department heads, Senior Officers) committees, taskforce, etc. to decide what the data means • Instead we provide observations and statistical significance • Make Recommendations • Write Reports • IR doesn’t have a point of view

• People, Money and Space • MIT Data Warehouse MIT’s Systems of Record • HR, CAO, Registrar, space accounting IR has some data from the “beginning”, WWII Collect Data • Surveys • Undergraduate surveys – Consortium • Graduate • Faculty and Staff • Alumni • Others • New Qualitative Function - Interviews and Focus Groups • Web Applications • Electronic Professional Record epr. mit. edu • Outcomes. mit. edu (SOE / ABET) • Peer Schools • Federal Government • External Vendors • Academic Analytics • Ranking organizations

Organizing Data • Excel • Oracle Databases • Google Big. Query • ETL Processes • Tableau (Visualization/Reporting Tool)

Using Data • Program Review – Visiting Committees Briefing Documents • Mind. Hand. Heart Reports (NEW) • Departments, Committees, Task Forces (COC working groups, Graduate Tuition Taskforce) • Government Reporting / Compliance • Department of Education • National Science Foundation • Town Gown • Consortium Data Exchanges • Ranking Organizations • HEOA Required posting

Providing Data to the Community MIT is committed to Transparency • Web Page – ir. mit. edu • Public data • Results of surveys • Common Data Set • Diversity Dashboard • Graduate Education Statistics • Collaboration. mit. edu • Access controlled Tableau Reports • Comparison Reports – companion tables for Profiles • Survey results at the department level • Research Expenditures • Rankings

Visiting Committee Briefing Documents • Department Profile – 10 years of data from MIT’s Systems of Record • Strategic Indicators – comparing to other departments at MIT and at other universities • Student Assessment and Outcomes • Special Analysis requested by Departments

Research Expenditures

Faculty Age Distribution

Growth in Computer Science

Articles published by Faculty in Physics Departments with Doctorates from MIT compared to all Faculty in Physics Departments

Using data from Chemical Engineering as an example, we can see that MIT Ph. D graduates are significantly more productive during their peak years than their peers

US Department of Education

2016 Faculty and Staff Quality of Life Survey

2018 Academic Climate Survey

2018 Academic Climate Survey

2018 Academic Climate Survey

Analyzing Data • Context

Peer Context

Trend Context

Context adds meaning