Mission College Enrollment 101 Student Services Instruction Administrative

Mission College Enrollment 101 • Student Services • Instruction • Administrative Services Student Services Instruction Administrative Services Fall 2009

Mission College Enrollment 101 Student Services Fall 2009 1

Enrollment 101 Step I-application Step II assessment Step III orientation Step IV Education plan Step V Counseling Step VI registration Step VII Student Support Services /follow-up Step VIII Matriculation Fall 2009 Student Services 2

Admissions and Records • Adds/drops • Census rosters • Final grades Fall 2009 Student Services 3

Counseling • Assessment/educational plans • Counseling A Fall 2009 Student Services 4

Retention and Faculty • Early alert –advise students of their progress/evaluate students as early as possible and often, as appropriate • Encourage students to contact you before they drop • Make referrals Fall 2009 Student Services 5

Financial Aid • Refer students for BOGW fee waiver • Suggest FASFA application Fall 2009 Student Services 6

Mission College Enrollment 101 Instruction Fall 2009 1

Instruction • Enrollment Management – Key elements for success: • • Fall 2009 Planning Active participation Monitoring Evaluation of processes Instruction 2

Enrollment Management It is not…. . – Quick fix to enrollment problems – An explanation for enrollment -related decisions… – Enhancement to Marketing the college But it is…… – College commitment to strategic planning – Documented enrollment goals – A plan that aligns staffing, services, resources to the mission of the college – A data-driven strategy – A living plan that is constantly changing as the college needs change Lawson, 2009 Fall 2009 Instruction 3

California Community College Chancellor’s Office 1. 2. 3. • Guidelines and Mandates Funding Capacity Outcomes Fall 2009 Instruction 4

The Hierarchy of Regulations Statute Title 5 regulations Local Board policy Statute: state law—the Education Code Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors Local board policy: local implementation of regulations Boatright, 2008 Fall 2009 Instruction 5

Participation by whom? • Everyone within the college – College structure with representatives from various units including students. – Key operational staff and faculty: • Faculty, dept/division Chairs, front line staff: counseling, financial aid, admissions, special programs, deans and/or directors. – Key operational administrators include • CIO, CSSO, CBO, CISO, PIO, Researcher – Essential to identify recommendations for Decision Fall 2009 Maker(s). Instruction 6

Components • College Master Plans; Program Review • Enrollment data; projection tools; historical data, established benchmarks… • Schedule planning – Fiscal consideration – Size of schedule – Allocation of Facilities – Method of delivery – Meeting student needs Fall 2009 Instruction 7

Student Needs • Maintain updated programs – Curriculum • Patterns of offerings based on the demand • Examine the numbers of course sections, day/evening/online/in-person/short-term • Establish a commitment to the core and awareness of the electives • Collect and document data for identifying student needs Fall 2009 Instruction 8

Terminology • • • WCH – weekly contact hour WSCH- weekly student contact hour DSCH- daily student contact hour DCH- daily contact hour FTES- full time equivalent student (the equivalent of one student enrolled 15 hours per week for two 17. 5 week semesters) • FTEF –Full time Equivalent Faculty • WSCH/FTEF – weekly student contact hours per full equivalent faculty Fall 2009 Instruction 9

Revenue /Scheduling/Reporting • Census- a “snapshot in time” at approximately 20% point of course. • Types of census – Weekly Census- all full term scheduled courses – Daily Census - scheduled courses that meet on a regular basis for at least five days, but less than full term. – Positive Attendance – actual hours students attend courses. – Independent/Work Experience – based on units rather than contact hours. Fall 2009 Instruction 10

continue • Term Length Multiplier (TLM) the number of weeks of instruction in regular fall/spring semesters. – INCLUDES: instructional days, final exams days, approved flex –days • Example: WSCH ( WCH x Number of Students) x TLM 525 Mission’s TLM = 16. 2 ØFunding – formula driven for each census type…. Ø WSCH, DSCH, Positive Attendance, Independent Study and Alternative Attendance Fall 2009 Instruction 11

320 Report and Census • Completed by the District with assistance from each college and IS staff to State Chancellor’s Office for funding • Must report cumulative total of WSCH for each attendance type and each term of course offerings • Reporting cycle: P 1 Jan 15 th, P 2 Apr 30 th, P 3 Jul 15 th, Final Recal report Nov 1 st. Fall 2009 Instruction 12

Mission College Enrollment 101 Budget: The Big Picture Administrative Services Fall 2009 1

State Budget Development Taxes ◦ ◦ ◦ Property tax Income tax Sales tax Budget Projection and Development at Department of Finance/LAO and Governor’s Office Proposition 98 Guarantees Governor’s Initial Budget Proposal – January 10 Governor/Legislators negotiate May Revise/District tentative budget Governor/Legislators negotiate June 30 deadline July 1 start of Fiscal Year District/College budget offices/tentative to final budget Board of Trustees September 15 deadline MC Budget Administrators Administrative Services Fall 2009 2

State Chancellor’s Office 72 CCC Districts 110 Colleges Conducts annual State Chancellor’s Budget Workshops (January/August) Provides expertise and audit services for all CCC programs and services 50% Law FON 75/25 320 Report Administrative Services Fall 2009 3

320 Report & Apportionment Cycle Advance Apportionment ◦ Certified on July 15 (based on prior year P 2) ◦ Apportionment allocated for July – January (60%) First Principal Apportionment (P 1) ◦ Estimated annual FTES (July thru December) ◦ Due by January 15 ◦ Apportionment allocated for February – May (32%) Second Principal Apportionment (P 2) ◦ Estimated annual FTES (July thru April) ◦ Due by April 15 ◦ Apportionment allocated in June (8%) Final Recalculation (P 3) ◦ Annual FTES for prior year due on July 15 ◦ Final apportionment for prior year generally completed in December or January of the current year Administrative Services Fall 2009 4

WVMCCD Budget Model District Services off the top ◦ 87% of budget in salaries and benefits ◦ Fixed Cost Schedule ◦ District Services Colleges split balance based on FTES Tentative Budget (Starts July 1) Final Budget (Adopted by September 15) 09/10 District Budget Summary District Budget Advisory Committee (DBAC) Administrative Services Fall 2009 5

Mission College Budget Allocation MC Budget Allocation Model ◦ New Monies One-time On-going ◦ Base Operating Budget ◦ Supplies/Duplicating/Hourly/Equipment Maintenance College Budget Advisory Council (CBAC) 09/10 Operating Budget Allocation ◦ 75% of base with Augmentation 10/11 Operating Budget Development ◦ Zero-based Budget Model Administrative Services Fall 2009 6

Budget Distribution By Category Administrator Classified FT Faculty PT Faculty Classifed Hrly Non-Personnel Budget Total FTE Budget % 9. 0 1, 00 402, 380 4% 71. 0 5, 00 897, 450 18% 146. 0 1 00 6, 275, 265 49% 7, 306, 605 22% 194, 714 1% 2, 053, 396 6% 226. 0 3 00 3, 129, 810 100% FY 09/10 Mission College Fund 100 Budget Allocation Non-Personnel Budget 6% Classifed Hrly 1% Administrator 4% Classified Faculty Classified 18% PT Faculty 22% PT Faculty Classifed Hrly Non-Personnel Budget Faculty 49 % Administrative Services Fall 2009 7

09/10 Budget Administrators (All Funds) Carolyn Kuri Carol Qazi Cindy Vinson Charity Bowles Curtis Pembrook Dan Sanidad Danny Nguyen Deborah Lefalle Donna Hale Harriett Robles Jeff Cormier Keith Johnson Linda Retterath Mary Ashley Mina Jahan My Loi Myo Myint Norma Ambriz-Galaviz Penny Johnson Peter Anning Rita Grogan Rosalyn Chan Stephanie Kashima Tim Karas Worku Negash Administrative Services Fall 2009 8

Funds Fund 100 – Unrestricted General Fund 017 - Entrepreneurial Fund 120 – Restricted & Categorical Funds Other Funds ◦ ◦ ◦ ◦ ◦ Fund 121 – Health Services Fund 122 - Parking Fund 330 – Child Care Fund 400 – Capital Projects Fund 591 – Community Education Fund 595 – Contract Education Fund 712 – ASB Fund 732 – Campus Center Funds 741 -754 – Financial Aid Administrative Services Fall 2009 9

Distribution of Financial Analyst Duties Funds Doug Masury responsible for: ◦ ◦ Fund 120 330 591 595 Funds Queenie Chan is responsible for: ◦ Fund 100 ◦ Fund 017 ◦ Fund 120 ◦ Fund 121 ◦ Fund 122 ◦ Funds 741 -754 ◦ Fund 400 ◦ Fund 712 ◦ Fund 732 Administrative Services Fall 2009 10

Datatel Account Structure Cost Center Start with: 1 -wv 2 -mc 3 -district Fund 100 120 595 etc… Grant Code 017 -old fund 17 Activity/Tops Code Course or program code FFF – CCCCCC – AAAA – OOOOO – GGG 3 6 4 5 3 Object Code Start with: 4 - Revenue 5 - Expense Administrative Services Fall 2009 11

Budget Support Contacts Administrative Services Fall 2009 12

Q&A Student Services Questions Instruction Questions Budget Questions Student Services Instruction Administrative Services Fall 2009