Minnesota State Colleges Universities Business Industry Services ISRSCECT

Minnesota State Colleges & Universities Business & Industry Services ISRS/CECT Update 1

Background In September of 2008, a month long pilot was conducted at five campuses to determine the advantages and functionality of using Lumens, a software vendor for online student registration and payment. The pilot campuses used the vendor’s software for the CE/CT online student registration and payment process. The results of the pilot showed advantages in using the vendor’s software in these identified areas: ◦ ◦ ◦ ◦ Registration Management Student Management Course Management Marketing Business Procedures and Financial Concerns Data Management Reporting System Support, Training and Ease of Use System Access 2

Strategic Actions o o Steps in understanding the overall business needs for a successful CE/CT online student registration and payment process: o o o Three business needs gathering sessions were scheduled in March at these facilities with a user focus group comprised of CE/CT campus staff from various campuses: Anoka Tech Hennepin Tech Inver Hills The business needs gathering sessions focused on CE/CT online registration and payment for these areas: Student Registration and Payment Business Group Registration and Payment Back Office Management of Registration and Payment The CE/CT IT Project Manager (Kris Gerber) and the IT Business Analyst (Michelle Dowell) facilitated all three sessions. 3

o The business needs gathered from these sessions are being formalized into a formal Business Requirements document in draft format and will be distributed to other service units within Mn. SCU including Finance, Marketing, Registrars, Financial Aid, and International Research. o These service units will provide additional feedback on the already gathered business needs of the CE/CT campus staff. The feedback session will be facilitated by Kris Gerber and Michelle Dowell which is scheduled for Tuesday, May 12, 2009. o The final Business Requirements document stating the business needs of the CE/CT campus users along with the additional feedback from the Mn. SCU service units will distributed to all key stakeholders for final review. o The reviewed Business Requirements document will be used as the basis in identifying a CE/CT solution that supports the campuses future growth opportunities and needs.