MINNESOTA PERKINS 101 2018 CTE Fall Webinar Series

MINNESOTA PERKINS 101 2018 CTE Fall Webinar Series August 30, 2018

Today’s Presenters Minnesota State Jeralyn Jargo State Director of Career Technical Education Karl Ohrn Assoc. System Director of CTE Minnesota Department of Education Michelle Kamenov Career Development and Career &Technical Education Supervisor 2 Slide 2

Chat, Comment, React Your Phone Line Is Muted • Use Chat to send questions/comments • Look for links, info in Chat box • Send notifications to Presenters 3 Slide 3

Agenda • Minnesota Overview • Fiscal Overview • Local Application • Accountability • Programs of Study • Partnerships • Future Agenda 4

Minnesota State Http: //www. minnstate. edu/system/cte MDE http: //w 20. education. state. mn. us/MDEANalytics/Summary. jsp Minnesota Overview

2018 -2019 26 Consortia Minneapolis • 1 college + 1 district 7 high schools St. Paul • 1 college + 1 district 8 high schools Minnesota West • 1 college (5 campuses) + 43 districts Minnesota Overview

MN Leadership Model MN State Colleges & Universitie s MN Department of Education Local Perkins Consortia Minnesota Overview

Secondary / Postsecondary Split of Funds ALLOTMENT AVAILABILITY OF FEDERAL FUNDS* A cooperative agreement between the Commissioner of Education and Minnesota State Colleges and Universities will annually provide for the distribution of federal funds between secondary and postsecondary career and technical programs. Distribution to local education agencies must be determined by state and federal law. ~ Minnesota Rule 3505. 1700 *Dependency on Approved State Plan Minnesota Overview

Leadership Primary Function: Fiscal Responsibility Minnesota State Services as Fiscal Agent • Implements federal regulations and cost principles for state, local, and Indian tribal governments • Implements regulations for educational institutions (colleges and school districts by consortium) • Ensures compliance with federal and state statutes • Drives decisions based on policies and procedures mandated in federal and state laws • Monitors local consortia • Provides technical assistance to consortia Fiscal Overview

State Allocation Percent of 17. 68 million State administration 5% State Leadership 10% Award to 26 consortia (85%) 90% Basic 10% Reserve State Leadership Includes (10%) Non-Trad Training State Institutions Award to Consortia 85% Award to Consortia State Leadership Fiscal Overview State administration

Allocation Cycle MN Receives USDOE Grant Award Letter July 1, Year X State Receives Forward Funding Basic and Reserve Awards to Local Consortia June 30 Cut off for Year X-1 Spending Redistribution of unspent consortia dollars from previous award. January Reallocation Of Year X-1 Award Letters October 1 Full Funding Year X

Perkins Workflow July 1 Allocation Award/Plan Approval June Local Plan Presentation Oct. 15 Local APR Due MV May Local Plan Due Nov. CTE Works Conference MV April State Plan Due MV Feb. Reallocation Award MV= Monitoring Visits Dec 31 State CAR Due Jan. Negotiate Performance Targets

Plan Components • General Narrative • 5 Goal Areas Detail: Narrative, Objectives and Uses of Funds • Secondary Supplemental Budget Document • Perkins-Funded Positions and Coordination Time for the Grant • Improvement Plans and Reports • State-Approved Programs of Study and Technical Skill Assessments • Statement of Assurances and Certification

Plan Approval Process Local Plan Submitted May 15 State Staff Reviews additions/clarifications Local Plan Reviewed with State staff: 90 minute meeting (May and June) Award letters sent as plan approval complete (July 1) Additional Information or Clarifications may be requested Plan is implemented. (APR reviewing progress due Oct. 15 of the next calendar year)

Monitoring Process • Risk-Based System (last time monitored, change in essential personnel, rapid growth or decline, new activities, organizational restructuring, program complaints, fiscal evaluation including pattern of spending) • Process: Notification by state staff, distribute monitoring check list, conduct fiscal desk review, onsite monitoring, report of visit, follow up to requested changes • Expectation: State monitors 5 -7 consortia each year.

Perkins Accountability Measures Secondary Postsecondary 1 S 1 Academic Attainment- Reading 1 S 2 Academic Attainment- Math 2 S 1 Technical Skill Attainment 1 P 1 Technical Skill Attainment 3 S 1 Completion 2 P 1 Credential, Certificate, Degree 4 S 1 Graduation Rate 3 P 1 Retention or Transfer 5 S 1 Placement 4 P 1 Placement 6 S 1 Nontraditional Participation (Gender) 5 P 1 Nontraditional Participation (Gender) 6 S 2 Nontraditional Completion (Gender) 5 P 2 Nontraditional Completion (Gender)

Secondary CTE Data: Data Sources Data Submission: 343 secondary districts, who implement approved programs taught by licensed CTE instructors, annually submit their P-file (Perkins) data to Minnesota Department of Education (MDE) via a secure web-based system. Data are Aggregated and Verified: Final P-File data are aggregated into the Carl Perkins Database and are verified using the Minnesota Automated Reporting Student System (MARSS) (e. g. , using MARSS-ID#, Name, Birthdate, MCA/ Gender). MTAS Perkins data are linked with additional sources: § Migrant Flag § MARSS: student demographics and completion § MCA/MTAS: 1 S 1 & 1 S 2 Achievement outcomes § SLEDS: 5 S 1 placement/postsecondary enrollment outcomes MARSS P-file Data submitted to MDE SLEDS Migrant Flag

Postsecondary CTE Data: Cohort Model and Data Sources Entering Cohort Model The FY 2013 -2015 cohort includes students entering in FY 2013 and tracked for three years: 2013, 2014 and 2015. A student’s reporting status is measured at the end of the three year period. Participant Concentrator Completer Data Sources q State staff directly extract CTE student level data from ISRS, the official student record system for all MN state colleges. ISRS data are used for all PS indicators. q State staff also utilize data from external sources for some indicators. q Consortia do not directly submit data. Data Sources in Addition to ISRS 1 P 1 ü Licensing Board Data ü 3 rd party TSA data as available (e. g. , NOCTI) 3 P 1 ü National Student Clearinghouse 4 P 1 ü State UI wage detail data

Consortia Access to Perkins CTE Data Secondary q Reports are generated at the following levels: state, consortia, district, & school. q Authorized district users and Consortia leaders can log in to retrieve their reports from MDE’s Carl Perkins Secure Reports website. Postsecondary q EPM 11 Secure Reporting Tool: Provides consortia access to their CTE data for 2 P 1, 3 P 1, 5 P 1 & 5 P 2 throughout the cohort period. q Annual Reports for 1 P 1 and 4 P 1 EPM 11 Disaggregated Core Indicator Reports for: 1 S 1, 1 S 2, 3 S 1, 4 S 1, 6 S 2, *5 S 1 is in development Program Data: • Participant Enrollment by Course and by Program • Concentrator Enrollment by Program Special datasets as requested Disaggregated Enrollment Program Data Core Indicators Student Level Data Ad hoc User Designed Tables

Accountability: Communicating Performance Data to Consortia Annual Core Indicator Report Negotiated Target Actual Performance Status/Action Required (Improvement Plan or Report if target not met) Performance Trend Report Performance Status – Three Most Recent Years Indicator Need for Technical Assistance

Career Cluster Foundation Knowledge and Skills Career Field www. mnprogramsofstudy. org/mnpos/ Career Pathways

RPOS / State Approved Program of Study RPOS State-approved Programs of Study

CTE Partnerships WIOA Minnesota State Strategies CTE ESSA World’s Best Work. Force

Critical Partnership School District(s) College(s) l e o i at Lo R l ca s n s p i h

Partnership with Employers; Employer Engagement Critical Elements • Collaborating as equals • Shared/complementary interest or concerns • Each partner brings value to the table • Progress and outcomes of success are measured Advisory Committees as example

Advisory Committees • Groups of employers and employees who advise educators on the design, development, implementation, evaluation, maintenance, and revision of technical / occupational education programs • Each advisory committee is made up of individuals with experience and expertise in the occupational field that the program serves • These are required!

Our Future We’re

Perkins V Time Lines Transition Plan July 2019 - June 2020 4 -Year State Plan PY 1: July 1, 2020 June 30, 2021 PY 2: July 1, 2021 June 30, 2022 PY 3: July 1 2022 June 30, 2023 PY 4: July 1 2023 June 30, 2024 Minnesota’s Transition Plan would be due to OCTAE/WIOA April 2019. Approval of the plan would release federal funding July 1, 2019 for implementation of the Transition Plan. Full State Plan would be submitted with WIOA State Plan April of 2020. JJJ August 2018 28

What is the same? • Purpose and Intent • FOCUS ON IMPROVEMENT AND INNOVATION; SUPPORT OF INSTITUTIONS AND PROGRAMS • New Purpose- Related to increasing employment opportunities for unemployed or underemployed. • Current structure and funding streams • Title 1 - Basic State Grant • Funding formulas • Federal to state and state to local recipients • Who gets funding JJJ August 2018 29

What changes? • • • Needs Assessment Requirement- every two years Accountability measures in state control Efforts to simplify reporting requirements Additions to definitions Addition to special populations • • • Out-of-workforce individuals English learners Homeless individuals Youth in foster care system or have aged out Youth with a parent who is a member of the armed forces on active duty

COMMON THREADS Community Education Workforce • • • Programs and Services • Integration into Real World • Public Policy • Outreach • Access • • Needs Assessment Culture Concerns Transportation Literacy Technology Short-term Needs Long-term Needs Data analysis Subject Matter Expertise • Relevant Experiences Needs Assessment Communication Partnerships

Thank you for you attention today. Your assignment: How might this impact the work of this group? Send thoughts, suggestions, ideas to: Jeralyn Jargo State Director of Career Technical Education Minnesota State 30 East 7 th Street, St. Paul, MN 55101| www. minnstate. edu jeralyn. jargo@minnstate. edu | 651 -201 -1650 Michelle Kamenov Career Development and Career &Technical Education Supervisor michelle. kamenov@state. mn. us (651) 582 -8434