MINISTRY OF MINES ENERGY AND WATER DEVELOPMENT MINES

MINISTRY OF MINES, ENERGY AND WATER DEVELOPMENT MINES DEVELOPMENT DEPARTMENT MINING CADASTRE PORTAL IMPLEMENTATION 5 TH ZIMEC 19 TH FEBRUARY, 2015

MINING CADASTRE PORTAL Ø Functionality Ø Benefits Ø Background Ø Progress to Date Ø Project Plan

Functionality ØAn e-government solution for improving the management of mineral tenure ØMineral Rights Holders have immediate, private access to detailed licence information ØOnline applications for new licences, renewals, transfers, etc ØDigital submission of all documentation and reports ØSecure online payments using a variety of channels

Benefits ØImproved transparency and image ØGreater accessibility ØBetter efficiency ØModern payment handling ØStops degradation of data quality

Progress to Date ØContinued software development over past two years ØStaging / test site configured in the cloud with Amazon Web Services ØRigorous data cleaning to bring system up to date with reality ØResearch and consulting into payment methods for Zambian market ØChange management and planning with Mining Cadastre Unit ØStill limited by regulatory framework

Project Plan ØLaunch of Mining Cadastre Portal q. Begin registration of all existing licence holders q. Limited functionality ØPilot Project for electronic payments q. Integration with Zanaco for payment acceptance q. Selected licence holders able to pay annual rent fees online ØExtend full functionality to all new and prospective licence holders q. Applications for new licences, renewals, transfers, abandonment q. Pay all fees electronically q. Bureau access and service centres

Launch of Portal ØDetails q. Jan – Feb 2015 : Migrate and upgrade Flexi from Ministry server to cloud server q. March – April 2015: Begin registration of existing licence holders q. March – April 2015: Ensure system data is true to reality and licence holders are in good standing q. May 2015: Provide access to limited functionality based on legislative framework § View licence details § Submit reports § Maintain contact details ØRegistered users will later access additional functionality ØBureaus and Headquarters can access Flexi. Cadastre over internet

Registration for Portal Access ØPortal is intended for people, companies that do and intend to do business in the mineral resource sector ØAccess will be granted to individuals who are: ØActing in their own capacity; ØAuthorised employees of, or agents for, a company; and ØAuthorised agents for an individual ØIndividuals may represent more than one company ØApplications to register for access will be presented by person who intends to use the portal, and thereafter the verification the information, and creation of user profile ØAccess will not be granted to individuals/companies in default

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