Ministry of Electronics Information Technology National Informatics Centre

Ministry of Electronics & Information Technology National Informatics Centre Kerala State Centre K-SWIFT Single Window Interface for Fast & Transparent Clearance A Joint Initiative of KSIDC, Govt. of Kerala & National Informatics Centre NIC 1

K-SWIFT www. kswift. kerala. gov. in K-SWIFT (Kerala - Single Window Interface for Fast and Transparent Clearance) facilitates ease of doing business using ICT tools by integrating all the line departments using open API to bring under common platform. K-SWIFT is a unified integrated platform for entrepreneurs to apply for all requisite clearances to start industry without any procedural delays in getting statutory clearances from various authorities concerned throughout the life cycle of projects. 2

K-SWIFT www. kswift. kerala. gov. in Objectives • Single Point Contact for Entrepreneurs across multiple departments • One Stop repository for all Govt. notifications for Investors / Entrepreneurs • Common Application form (CAF) • Eliminating multiple point of contacts • Automated Fees calculation by the System against each Service. • Payment gateway integration • Real time notifications and Alerts via e-mail, SMS & Dash board. • Online tracking of Applications • Grant of clearances in parallel • Approval within fixed Time limit • Deemed approval • Self certification for MSME • Downloadable Digital Approvals • Digital Composite License binding all the Departments 3

K-SWIFT www. kswift. kerala. gov. in Benefits ü Know your clearances ü Provides single point of contact ü Online submission through CAF ü Deemed Approval to reduce delays ü One time document submission with CAFü Stages and timeline defined ü Advisory in start of each stage ü Pre-cleared industrial sites ü Multiple statutory payments in one go ü Graphical Reports & MIS for Management through Online Payment Gateway ü Online Business Query Interface ü Paperless filling ü Land Bank Information ü Online processing ü Real time status tracking through SMS, Email ü Cash less, paperless, contactless ü Inter-department communication Mechanism ü Single Level of approval ü DSC integration 4

K-SWIFT www. kswift. kerala. gov. in G 2 E Online application form Stage wise dept status G 2 C & G 2 B Roll based dashboard e-Alert/notice board, send clarification DSC G 2 G Application trend Single signup CAF Deemed certificate Composite certificate Application trend MIS reports Stage wise Dept. status of application Dashboard e-Alert/notice board, clarification Reduce time line Cash less, Faceless Contactless End to end solution e-Payment Business Reform Action Plan move from Aspirers to Fast Movers category. Dashboard e-Alert/notice board, clarification e-Review Platform Reduce time line Cash less, Faceless Contactless 5

KSWIFT www. kswift. kerala. gov. in BENEFITS TO OFFCERS E-application form Roll based dashboard E-alert/notice board, send clarification Application trend Stage wise dept status DSC MIS reports 6

K-SWIFT www. kswift. kerala. gov. in Functionalities Entrepreneur registration Common Application form (CAF) Mapping services with line departments Open API/ Web service Integration with Line departments Work flow for Non ICT departments e-Payment (Treasury and Federal bank) DSC integration e-Mail / SMS notification Tracking application Deemed/ Composite license Roll based dashboard MIS/ Analytical reports MSME 8

K-SWIFT www. kswift. kerala. gov. in ICT Approach Integrated 14 Departments / Agencies in Ver 1. 0 (ICT Depts. having On line Appl. ) 1. Electrical Inspectorate 2. Pollution Control Board 3. Factories & Boilers 4. Labour 5. Mining & Geology 6. Fire & Rescue 7. State Environment Impact Assessment Authority (SEIAA) v Web Services (ICT Depts. sharing the Data) 1. KSEB 2. KWA v User Interface (Non ICT Depts. ) 1. Town Planning 2. LSGD (Urban) 3. LSGD (Rural) 4. Forest 5. GWD 14 Departments e / Agencies 35 Services e e 2 Payments Gateways 9

K-SWIFT www. kswift. kerala. gov. in Service Mapping ver 1. 0 SL No Department 1 Factories & Boilers 2 Fire & Rescue 3 Electrical Inspectorate 4 KSPCB 5 T & CP 6 7 LSGD (Urban) Service Permit for Constructing New Factory under Section 85 Permit for Constructing New Factory under Section 2 m Factory License Boiler Registration Consent to Establish Consent to Operate Electrical Scheme Approval Issue of Safety Certificates Consent to Establish Consent to Operate Layout Approval Building Permit Development/Redevelopment Permit Panchayat License Occupancy Certificate Service Registration of Shops and Establishments 8 Labour Department Registration for Contract Labour Registration for Building and Other Construction Workers Registration for Inter State Migrant Workmen Registration of Principal Employer under Contract Labour Act 1970 9 Mining & Geology 10 SEIAA Development/Redevelopment Permit Corporation/Municipality License Occupancy Certificate Building Permit LSGD (Panchayat) SL No Department 11 Forest & Wildlife 12 13 KSEB KWA 14 Ground Water Quarrying Permit For Ordinary Earth Removal Environmental Clearance License for Sawmill and other wood based industrial units Permission for cutting and transportation of Trees Electricity Connection (LT/HT) New water connection Ground water investigation Pumping test 10

K-SWIFT www. kswift. kerala. gov. in ICT Approach Integrate 12 Departments / Agencies in Ver 2. 0 As per the recommendation from Government of India (Go. I) in order to avail additional borrowing, the State is required to onboard 12 Departments in KSWIFT portal to obtain NOC to do business in a easy way. (ICT Depts. having On line Appl. ) v Web Services (ICT Depts. sharing the Data) 12 Departments e / Agencies 15 Services e e 2 Payments Gateways v User Interface (Non ICT Depts. ) 1. Agriculture ** Revenue, Registration, KCZMA, Food & safety, Excise, GST, Health, Home, Drugs Control, Tourism, District Administration, Gen. Education 11

K-SWIFT www. kswift. kerala. gov. in Service (2*3) Mapping ver 2. 0 SL No Department Service 1. License to Whole / Manufacturers/ Retailers – Insecticides 2. License- Whole / Manufacturers/ Retailers - FERTILIZER MIXTURES 1 Agriculture 3. Renewal of LC - Insecticides 4. Renewal of LC Fertilizer mixtures 5. Other services – change premises, change of ownership, Additional / Deletion of Raw Materails/ Fertilizers <service oriented> 12

K-SWIFT www. kswift. kerala. gov. in Generic Process flow 14

K-SWIFT www. kswift. kerala. gov. in Agriculture Process flow s 8 p Ste Agriculture Dept. 6 p e t S s 15

KB level Officer Process flow (Fertilizers) Issuing LC to Whole sale & Manufacturers Block level Officer 11 3 Appl. Submissi on Issuing license 2 KSWIFT 5 4 State Level Final approval authority If inspection team is not satisfied , application will be returned to the applicant to rectify District level Officer Iss su uin & itab g ce lab ilit rti fa y fic cil at ity e Inspectio n team

KB level Officer Process flow (Fertilizers) Issuing LC to Retailer (Fertilizers) Block level Officer 11 3 Appl. Submissi on Issuing license 2 KSWIFT 5 4 District Level Final approval authority (DDA (E&T) If inspection team is not satisfied , application will be returned to the applicant to rectify District level Officer Iss su uin ce itab g rti ili fic ty at e Inspectio n team

KB level Officer Process flow (Insecticides) Issuing LC to Manufacturers & Whole sales (Insecticides ) Block level Officer 11 3 Appl. Submissi on Issuing license 2 KSWIFT District level Officer 5 4 State Level Final approval authority (JDA(PP) Iss su uin & itab g ce lab ilit rti fa y fic cil at ity e Inspectio n team

KB level Officer Process flow (Insecticides) Issuing LC to Retailer (Insecticides) Block level Officer 11 3 Appl. Submissi on Issuing license 2 KSWIFT District level Officer 5 4 District Level Final approval authority (DDA (E&T) Iss su uin ce itab g rti ili fic ty at e Inspectio n team

After the first Login, System will prompt to change the Password. Login Page Entrepreneur September 12, 2021 20 20

Home Page September 12, 2021 21 21

Home Page September 12, 2021 22 22

Questionnaire September 12, 2021 23 23

Agriculture Service related Questionnaire September 12, 2021 24 24

Questionnaire 41 Questions September 12, 2021 25 25

Clearance Req. Dept. List September 12, 2021 26 26

CAF September 12, 2021 27 27

Enterprise Details September 12, 2021 28 28

File Upload September 12, 2021 29 29

Appl. Fee (KSIDC) Application Fee: One time Payment for a Project Rs. 200/- for Capital Investment below 15 Cr and all others Rs. 500/- September 12, 2021 30 30

Dept. list to Choose September 12, 2021 31 31

Dept. Services Agri services September 12, 2021 32 32

Agri services September 12, 2021 33 33

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e. Payment September 12, 2021 39 39

Payment September 12, 2021 40

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Dept. Process Procedure 1. Non-ICT Dept: Once the Fee remittance is completed, the System will automatically push the Application to the respective Depts. and the Depts will start the Application process and complete it on or before the Time line specified by the Govt. 2. ICT Dept: Once the Fee remittance is completed, the already submitted application will electronically move in the respective Dept. ICT environment and complete the process on or before the Time line specified by the Govt. September 12, 2021 48 48

Deemed / Composite License If the Permit / Clearance is not issued by a Dept. with in the Time Line, then the system will alert the respective Monitoring Committee and the Monitoring Committee will issue Deemed Licence with respect to that Service. Once all the Depts. has issued the Clearance / Permit, then the respective Monitoring Committee’s will issue a Composite Certificate to the Applicant. September 12, 2021 49 49

Deemed License September 12, 2021 50 50

Composite License September 12, 2021 51 51

KSWIFT www. kswift. kerala. gov. in Role of Administrator Create Role • Admin Type • User Type Menu Mapping • Assign services / menu as per role Dashboard Mapping • Assign pillar wise dashboard 1. Login as Administrator Create User/ Assign Modules • Create User as District admin or Application user • Assign different Module 52

KSWIFT www. kswift. kerala. gov. in Home page 53

KSWIFT www. kswift. kerala. gov. in Roles defined Employees Office OF Directorate & District Admin Service 54

Click KSWIFT www. kswift. kerala. gov. in OFFICE DETAILS 55

KSWIFT www. kswift. kerala. gov. in Administrator Home Page 56

KSWIFT www. kswift. kerala. gov. in EMPLOYEE DETAILS Click 57

KSWIFT www. kswift. kerala. gov. in SERVICE DETAILS 58

KSWIFT www. kswift. kerala. gov. in Role of KB officer Selelct the application If any notification, Send Take Action either forwarding to the next level or return to the applicant 59

KSWIFT www. kswift. kerala. gov. in Verification officer Home page 60

KSWIFT www. kswift. kerala. gov. in 61

KSWIFT www. kswift. kerala. gov. in Once the quick verification done, the application removed from the list & will be enabled for Action see Action menu 62

KSWIFT www. kswift. kerala. gov. in Once the quick verification done, the application removed from the list & will be enabled for Action see Action menu 63

KSWIFT www. kswift. kerala. gov. in Once the quick verification done, the application removed from the list & will be enabled for Action see Action menu Applicant Attached Documents List 64

KSWIFT www. kswift. kerala. gov. in History of reply New Clarification Send reply 65

KSWIFT www. kswift. kerala. gov. in How to take Action ? History of reply New Clarification Send reply Uploading any docs if needed 66

KSWIFT www. kswift. kerala. gov. in Role of BLOCK level Officer Selelct the application If any notification, Send Take Action either forwarding to the next level or return to KB user Login 67

KSWIFT www. kswift. kerala. gov. in Inspection Officer Home Page 68

KSWIFT www. kswift. kerala. gov. in How to take action ? Uploading any docs if needed 69

KSWIFT www. kswift. kerala. gov. in Role of Approval Officer Selelct the application If any notification, additional payment Take Action either approve by using DSC or reject the application 70

KSWIFT www. kswift. kerala. gov. in Approval Officer Home Page 71

KSWIFT www. kswift. kerala. gov. in How to take Action ? History of reply New Clarification 72

KSWIFT www. kswift. kerala. gov. in How to upload permit? History of reply New Clarification Send reply Uploading any docs if needed 73

KSWIFT www. kswift. kerala. gov. in How to upload permit? History of reply New Clarification Send reply Uploading any docs if needed 74

KSWIFT www. kswift. kerala. gov. in How to upload permit? History of reply New Clarification Send reply View uploaded permit Uploading any docs if needed 75

KSWIFT www. kswift. kerala. gov. in How to upload permit? History of reply New Clarification Send reply Uploading any docs if needed 76

KSWIFT www. kswift. kerala. gov. in How to upload permit? Once entered, it will be available in the entrepreneur home page History of reply New Clarification Send reply Uploading any docs if needed 77

KSWIFT www. kswift. kerala. gov. in How to upload permit? If the payment is not paid , the status will be History of reply New Clarification Send reply Uploading any docs if needed 78

KSWIFT www. kswift. kerala. gov. in How to upload permit? New Clarification Send reply Application will be disabled , Once payment made it will History of reply be enabled for taking action Uploading any docs if needed 79

KSWIFT www. kswift. kerala. gov. in How to take Action ? History of reply New Clarification Send reply Uploading any docs if needed 80

KSWIFT www. kswift. kerala. gov. in Attention please Send your feed back using this option 81

KSWIFT www. kswift. kerala. gov. in v Demo site http: //demo. kswift. kerala. gov. in 82

KSWIFT www. kswift. kerala. gov. in Thank You all for your kind patience M. Kasthuri Senior Technical Director & Scientist-F National Informatics Centre (Kerala State Centre) Thiruvananthapuram Kasthuri. m@nic. in 83