Ministry of Education Capacity Development Center Basic Computer

Ministry of Education Capacity Development Center Basic Computer Course Introduction to Computer System, The Internet & email service Dr. Ei Ei Khin Director Department of Technology Promotion and Coordination 1

Outline • • The Internet Terms Email Basics Using the Gmail 2

The Internet is a collection of networks that are connected together for exchange of information. 3

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Connecting to the Internet To connect to the Internet, you need: • Computing device. • Connection device. • Internet Service Provider (ISP). 5

Some ways to use the Internet You can use the Internet to: • communicate with people all around the world instantaneously. • get the latest information on a current event. • search for information • buy and sell products. • perform banking transactions. 6

Do you ever use the Internet? 7

How often do you use the Internet? 8

Why do you generally use the Internet? 9

Internet Terms • • • WWW Browser Search Engine URL Domain html 10

WWW • The World Wide Web The Web is a way of accessing and sharing information over the Internet by using Web browsers. 11

Web Components • Web browser is a software program that enables you to view and interact with various resources on the Web. • Web page is a document on the Web. It is a formatted text document that a Web browser can display. • Web site is one or more Web pages that reside on a single server. 12

Search Engine • A web site that will help you search the Internet for key words, subjects, etc. www. google. com www. yahoo. com 13

Let’s try a search now! 14

Layout of a Web Page 1. Title bar – tells you the name of the web page 2. Menu bar – has commands for moving around the webpage, printing, etc 3. Tool bar – short cuts to commands. Each picture represents a command 4. Address bar – webpage address. If you want to go directly to a web page, you will need to know the address. 15

URL • UNIFORM RESOURCE LOCATOR- The unique address of any web page. It tells your computer where the information is stored so it can be viewed. http: //www. moe-st. gov. mm http: www. moe. gov. mm 16

Domain A way to indicate what type of site you may be viewing. Suffix Description . com Indicates that the Web site is for a commercial organization. . edu Indicates that the Web site is for educational institutions, such as schools, colleges, and universities. . net Indicates that the Web site is for a network-oriented organization or for an ISP. . org Indicates that the Web site is for a nonprofit organization. . info Indicates that the Web site is informative in nature. . gov Indicates the government 17

Html (Hyper. Text Markup Language) • The Language used to create Web Pages 18

Email Basics ü Send & receive digital messages and content over the internet ü Productivity Tool ü Calendar ü Address book ü Web-based email can be accessd anytime & anywhere 19

Email Addresses • Format: – – Username @ Provider’s domain Eg, cdc. moe. npt@gmail. com • Free Email Account Providers: – Yahoo – Microsoft’s Hotmail – Google’s Gmail 20

Using the Gmail 1. Getting to Gmail 2. Starting Gmail 3. Creating an Account 4. Receiving emails 5. Creating an email 6. Sending an email 7. Settings and Sign Out Stop Next 21

Getting To Gmail Type www. google. com into the address bar of your browser. This will take you to the Google site Then click on the Gmail link 22

Setting up a Gmail Account Ø Go to: www. gmail. com Ø Click here to Create your Account 23

Creating a Gmail Account Ø Enter a password Ø Enter or choose a security question or write your own. 24

Creating a Gmail Account Ø Ø Type in your birthdate month/day/year Type in the word in the “word verification” box Click on the I accept. Create my account button You can either use Google as your home page or a tab on your home page 25

Creating a Gmail Account Ø Congratulations Ø Click on Show me my account 26

Gmail Inbox for your Account Ø Notice the 3 email from Google in your inbox Ø 3 tutorials explaining some of the features of Gmail. 27

Composing a “New Message” • Click on “New” or “Compose” • Contacts – Like an address book – Contains email addresses & contact information 28

Properly Addressing a Message • Subject: – Brief description • CC (Carbon Copy) – To include other people in an email message • BC (Blind Carbon Copy) – Addresses will not be visible to other parties. • Attachments – Attach or Upload files 29

Draft or Send • Draft: – Save it to send later • Send – Only click on when the message is complete and ready to go. 30

Inbox Shows all incoming mail you have received Ø Click on the email to read it. Ø All unread emails are usually marked in bold text 31

Reply or Reply All • Reply – When you want to respond to an email – New window will appear to compose your message • Reply All – The message will be sent to all parties in the email. – **Caution** Always check the “To” box before hitting the “send” button to avoid embarrassment of sending it to the wrong people. 32

Forwarding an Email • Forward – Share an email message with another individual 33

SPAM or Junk Email • Spam – Carries viruses and fraudulent scams – Do NOT open it • Move it to the Spam Folder • Do NOT open files with a attachment that has a file extension ending in: –. exe –. zip –. scr 34

Settings and Sign Out Click on your email address in the top right hand corner to bring up a selection box that allows you to modify your gmail settings including Privacy options It is wise to click on the "Sign Out " option when you are certain you are finished, especially if you are on a public computer 35

Email Etiquette • Email Do’s: – Keep emails clear and concise Ø Closing Ø Sincerely Ø Thanks Ø Followed by your name – Use a relevant subject line Ø Be aware of your tone in your email – Add a greeting and closing line to your email • "Dear Angela” 36

Email Etiquette (cont. ) • Check your email before sending – Check it for spelling and grammar errors – Check the content and wording • Check your recipients – To – CC – BCC 37

Email Etiquette • Email Don’ts – Don’t use caps lock – An overlong signature – Don’t use hard-to-read fonts or colors Ø Don't overuse Reply to All Ø Don't try to cover too many topics Ø Don't forward chain emails 38

Companies are Monitoring • Businesses today are monitoring • Don’t use your work email to write anything derogatory • Social Media – Is monitored – Beware what you post 39

Questions • Questions or Comments? 40

Thank You! 41