MINISTRSTVO ZA FINANCE REPUBLIKA SLOVENIJA www mf gov

MINISTRSTVO ZA FINANCE REPUBLIKA SLOVENIJA www. mf. gov. si, e: gp. mf@gov. si Župančičeva ulica 3, 1000 Ljubljana t: 01 123 45 67, f: 01 123 45 67 Personnel registry and labour cost accounting in MFERAC system Marjeta Bančič, marjeta. bancic@mf-rs. si Paula Kolenko, paula. kolenko@mf-rs. si Slavko Lenarčič, slavko. lenarcic@mf-rs. si 28. 2. 2021 1

Content • • 28. 2. 2021 Personnel registry Payroll System architecture Development, maintenance and support MINISTRSTVO ZA FINANCE 2

Legislation • Civil Servants Act (ZJU) • Decree on internal organisation, post classification, posts and titles in the bodies of public administration and justice • Public Sector Salary System Act (ZSPJS) • Decree on uniform methodology and forms for calculation and payment of salaries in the public sector • Decree on salaries of directors in the public sector • Fiscal Balance Act (ZUJF) • Other labour legislation and regulations (Employment Relationship Act, Collective labour agreements, …) • Special legislation and other regulations • . . 28. 2. 2021 MINISTRSTVO ZA FINANCE 3

KE-SD Personnel registry and labour costs • Personnel registry o Unified management of personnel registry for all state institutions o Central personnel registry of state administration o Central personnel registry of judicial authorities o Personnel departments working in a unified manner • Labour costs accounting o Unified payroll of budget users (+ scholarships, other labour costs: employment contracts, freelance contracts, . . . ) o Transmission of data to external institutions (Tax Administration, Pension Funds, AJPES, Health Insurance Institute, Public Payments Administration, Banks. . ) o Connections between applications KE-SD, DPS and GKS financial control measures, crediting liabilities and realization 28. 2. 2021 MINISTRSTVO ZA FINANCE 4

HR processes supported in KE-SD • • Human resource planning Job post classification Employment of civil servants Promotion (horizontal and vertical), positioning and fixing of salary • Vacation of civil servants • Education, training, career development and other rights of civil servants • Employment termination 28. 2. 2021 MINISTRSTVO ZA FINANCE 5

Preparation of systemization Catalogue of job posts for organizational unit Human Resources Plan Organisational structure of unit Procedure of job post classification confirmation Act of internal organization and job post classification 28. 2. 2021 MINISTRSTVO ZA FINANCE 6

CPR Preparation of contracts Public servant data Job post classification Central Population Registry Employment Contracts Employment Contract Payroll 28. 2. 2021 MINISTRSTVO ZA FINANCE 7

Human Resources reporting The system offers a lot of reports on: • Human Resources plan • Job post classification • Contracts, promotions and evaluations of civil servants • Data on civil servants including payroll……. 28. 2. 2021 MINISTRSTVO ZA FINANCE 8

Payroll accounting and budget control Personal data (Years of service, bank transfer data, . . . ) Employment Contracts Work Absence Tracking Receipts, Deductions 28. 2. 2021 Budget control Decrees Payment orders Payroll payment system Ac co jou untin rna g l GL Print of wage checks MINISTRSTVO ZA FINANCE 9

Payroll accounting and budget control Emp/Cont /Scholar 1 Accounting EXTERNAL Budget user implementer INSTITUTIONS Data entry 2 6 28. 2. 2021 7 Accounting parameters entry 2 Checking 3 Accounting regularity of accounting Budget 4 control Payment and submission of 6 data MINISTRSTVO ZA FINANCE Bank transfer 10

Budgetary control and general ledger • Budgetary control - certifying and signing of Decrees, • Preparation of payment orders • Payment: Payroll, taxes, insurances, . . . • Data transfer of executed salary payments into the General Ledger 28. 2. 2021 MINISTRSTVO ZA FINANCE 11

Payroll accounting Personal data (Years of service, bank transfer data, . . . ) Employment Contracts Work absence tracking Receipts, Deductions 28. 2. 2021 Payroll Print of wage checks MINISTRSTVO ZA FINANCE Banks FURS ZPIZ ZZZS Vzajemna KAD PPD AJPES UJP SURS 12

Disbursement of wages UJP BS Payment order 28. 2. 2021 MINISTRSTVO ZA FINANCE 13

Transmission of data to institutions Pension and Disability Insurance - M 4 form - data on wages in PS - Statistics REK forms Income tax Fund ZVPSJU Fund SODPZ PZZ Zavarova lnica 28. 2. 2021 TRR CREDITS MINISTRSTVO ZA FINANCE 14

Reports for staff and users • Output salary wage, which contains all relevant financial information • Information on Personal Income Tax • Information on paid contributions 28. 2. 2021 MINISTRSTVO ZA FINANCE 15

KE-SD in MFERAC system NOSD CON DPS Budget ORD FIX-Assets TRAVEL-O DPS comitments orders INVOICING APPr. A e. MA KE-Human resouces SD Payrolls Reporting FIX-A GEN-L LOANS SPIS SULP ACC-R e. CA Scholar -ship FDCR PL. PR P-CON UJPnet e. VEM 28. 2. 2021 MINISTRSTVO ZA FINANCE 16

Infrastructure • • Client: PC, TS Farm User: Windows 7 , Windows 8. 1, Windows 10 Server: HP UNIX, ORACLE database, Development tools: Power Builder, ORACLE Designer • Network: HKOM – public administration fast computer network 17 28. 2. 2021 MINISTRSTVO ZA FINANCE 17

Architecture – overall picture (with TSFarm) PU TS Farm DP pri PU File server MF HKOM ROMA Public administration computer network DP pri PU RDP klient REPLIkacija MNZ MORS REX MFERAC 28. 2. 2021 MINISTRSTVO ZA FINANCE Stran 18 18

System management • Manage users and their rights • System administration: – Database server – Terminal servers – Installation and distribution of new versions Production, testing and school environment – Backup, • Informing of users 28. 2. 2021 MINISTRSTVO ZA FINANCE 19

Users and support Mo. F Number of users (KE-SD) 28. 2. 2021 Mo. D 1630 Number of accrued wages 21. 579 Project Projekt MIA 575 12. 500 205 9. 000 Technical support MF-SITS 3+1 MF-DJR 4+1 MIA 2 Mo. D 2 MPA 1 MINISTRSTVO ZA FINANCE 5 2 20

Q&A 28. 2. 2021 MINISTRSTVO ZA FINANCE 21