Military Pay Course Overview U S Army Human

Military Pay Course Overview U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 1

Course Schedule 1. Military Pay Course Overview 2. Research Finance Regulations 3. Reserve Pay 4. Unit Commander’s Finance Report (UCFR) 5. Determine Basic Pay 6. Allowances 7. Permanent Change of Station (PCS) Entitlements 8. Allotments 9. Special Pay & Incentive Pay 10. Federal Taxes 11. Military Savings Programs 12. Military Pay Collections 13. Other Deductions 14. Military Pay Metrics 15. Audit Fundamentals 16. IPPS-A Overview Military Pay Exam U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 2

Course Standards Attendance is mandatory § Place of duty § 32 hours of training § Missed training: 2 hours 80% must be achieved to pass the final exam Certificate of Completion U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 3

Objective Purpose Human Resources (HR) Professionals will be trained to research and answer pay inquiries involving HR transactions that trigger pay; to perform tasks as the frontend owner of HR transactions in the Integrated Personnel and Pay System-Army (IPPS-A) HR Professionals Will Perform the Following: § § § § Receive and answer pay inquiries Research finance regulations Determine entitlement to pay and allowances Explain effects that changes pay Review Key Supporting Document (KSD) Review Unit Commander's Finance Report (UCFR) Conduct Unit level Military Pay Fundamentals training U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 4

Understanding Service Member’s Entitlements § The main source of military pay entitlements are public laws passed by Congress and signed by the President § The laws are in the form of U. S. Codes and Titles § All members in a pay status will receive base pay § Base pay is based on creditable service and pay grade § Members receive base pay, allowances, incentives etc. based on entitlement status and other situations U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 5

Military Pay Factors Affecting Pay § § § Status Location Duty performed Grade Skill level Events Master Military Pay Account (MMPA) / Defense Joint Military System (DJMS) § Created by an accession transaction; maintained for every member § Contains all entitlements, deductions, allotments, collections, leave, and 5 years of historical data U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 6

The Change – Systems Environment IPPS-A, a web-based Human Resources (HR) People. Soft (9. 2) solution, is the vehicle that will allow the Army to transform from an industrial age personnel system to a 21 st Century talent management system; IPPS-A integrates personnel and pay while providing three main capabilities: Total Force, Talent Management, and Auditability Future Environment Current Environment Modern Hardware • ~200 HR/Pay Systems & over 650 interface and data exchanges between internal and external systems • Not fully Information Assurance (IA) or Cyber Compliant • Over 5, 500 hours of system downtime in legacy systems • Lack of data and process standardization across Components: leading to inefficiency, deviations and errors • IMCOM alone works between 2, 500 to 5, 000 deviations per month U. S. Army Human Resources Command “Soldiers First” • • Mobile Capability Limited System Downtime Fully Accessible 24/7 Fully IA and Cyber Compliant • Subsumes over 30 Systems and eliminates over 300 Interfaces //UNCLASSIFIED//PED LEVEL 2 Modern Software • Modernized Business Rules, Roles, & Responsibilities • 154 Business Processes Reduced to 34 • Secure and Fully Auditable POC: Military Pay Instructors 37

Military Pay Process § Step 1 Pay Inquiry § Step 2 Research Entitlement § Step 3 Key Supporting Document (KSD) § Step 4 Unit Transmittal Letter (UTL) § Step 5 Daily Register of Transactions (DROT) § Step 6 Certify Unit Commander’s Finance Report (UCFR) U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 8

Step 1 Pay Inquiry 19 SEP ** 0001 123 -11 -1234 Hiles, Daniel I SFC 3/69 th ARMOR BN, Ft. MEADE, MD 767 -3211 I didn’t get my Family Separation Allowance (FSA) I was TDY to FT Jackson from 7 DEC 18 to 8 FEB 19 BRUCE HEATH, CPT, AR, COMMANDING BRUCE HEATH, 11 FEB 2019 § Used to collect data in order to identify unit trends for future training needs and communicate between the SM, S 1, and Finance § The nature of the Pay Inquiry should be explained in detail to include dates X ** FOR INSTRUCTIONAL PURPOSES ONLY ** § Pay Inquiry should be answered within 72 hours 19 SEP ** U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 9

Step 2 Research § Conduct research o Stay current with changes o Reduce rejects § Use system capabilities § Track Unit Transmittal Letters (UTL) § Review Daily Register of Transactions (DROT) § Read remarks section on Leave and Earnings Statement (LES) U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 10

Step 3: KSD Needed for audit purposes and Internal Control https: //www. hrc. army. mil/content/Army%20 Soldier%20 Records%20 Branch %20 -%20 ASRB U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 11

Step 4 Unit Transmittal Letter (UTL) U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 12

Step 5 Daily Register Of Transactions (DROT) Report of transactions processed for Soldiers in your unit U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 13

Step 6 Unit Commander’s Finance Report (UCFR) U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 14

Questions… Comments… Concerns… As of: 07 September 2021 U. S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 POC: Military Pay Instructors 15