Milestone on app 311 and BUILDING 312 201819

Milestone on app 311 and BUILDING 312 2018/19 BLOCKS FOR EFFECTIVE SCHOOL MANAGEMENT

INTRODUCTION The education system is very broad and complex and the amount of data and information produced by the system cannot be underestimated. It feeds all other sectors with its product; hence, it is the most highly funded in the entire country. . Because of the centrality of the sector in terms of economic development, it is very critical that information reported from this sector is of a nature that does not mislead the country in terms of usage of such data for other purposes outside the sector

STRATEGIC OBJECTIVE The Strategic Objective is to: • Monitor the basic functionality of schools and school governing bodies on an annual basis in order to improve school effectiveness and accountability • This Strategy for performance Information has standard operating procedures for the production of quarterly reports. Secondly, the APP is based on Performance Indicator Descriptions.

STANDARD OPERATING PROCEDURES PROCESS STEPS ACTIVITY DATE RESPONSIBILITY PROGRAMME 3: TEACHERS, HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT 3. 1. 1 Percentage of SGBs that meet minimum criteria in terms of effectiveness 3. 1. 2 Percentage of schools producing the minimum set of management documents at a required standard District Administering Data January to Principals and District 1. Data Capturing Tool: (Form 1), 2019/20 in August 2019 Officials collection Schools Data capturing (Form 2) and analysis September PEDs and EMGD Officials 2. Processing of collected data 2019 to January 2020 3. Visits to selected schools to verify February EMGD Officials Verification data 2020 Compilation of report February EMGD Officials 4. Reporting 2020 Completed Data Capturing Tools March 2020 EMGD Officials 5. Storage

FORMULAR= NO OF SCHOOLS /PROVINCE DIVIDE BY TOTAL NO OF SCHOOLS IN A COUNTRY MULTIPLY BY 2 000 PROVINCE NO OF SCHOOLS NO SAMPLED ADD 50 EASTERN CAPE 5 388 459 509 FREE STATE 1 379 117 167 GAUTENG 2 068 176 226 KWAZULU-NATAL 5 842 498 548 LIMPOPO 3 844 327 377 MPUMALANGA 1 777 151 201 NORTHERN CAPE 545 51 101 NORTH WEST 1 455 124 174 WESTERNCAPE 1 145 97 147 TOTAL 23 446 2 000 2 450

TARGETS PER ANNUM APP INDICATOR 2018/19 3. 1. 2 % of Schools 80% producing the of 2 000 minimum set of sampled Management Documents at a Required Standard 2019/20 2020/21 2021/22 90% of 2 000 sampled 100% of 2 000 sampled

7 BUILDING BLOCKS FOR EFFECTIVE SCHOOL MANAGEMENT DBE: Building Blocks for Effective School Management (Annexure A) Annual Academic Performance Report School Improvement Plan School Development Plan School Timetable Classroom Timetable Teacher’s Personal Timetable Quarterly Learner Achievement Data Admission Register Period Registers Educator Daily Attendance Register LTSM Asset register Learner Attendance Register

ANNUAL ACADEMIC PERFORMANCE REPORT In terms of the South African Schools Act 84 of 1996, Section 16 A(b), the principal must prepare and submit to the Head of Department an annual report in respect of a) the academic performance of the school and b) effective use of resources.

SCHOOL IMPROVEMENT PLAN School Improvement Plan linked to IQMS Resolution 8 of 2003, WSE Policy GG Numbe 22512 of 26 July 2001 and Action Plan 2019 The (SIP) is a road map that sets out the changes a school implement to show and when these changes will be made. The school should utilise the results of the SSE process, NSC/Progressed learners diagnostic reports and teacher developmen information from the PGPs to develop its SIP. i. e. · Section A: Interventions that lead to improved learner performance. · Section B: Interventions that lead to an improved school environment. 9

SCHOOL DEVELOPMENT PLAN Classroom instruction & School management QUALITY OF TEACHING AND LEARNING AND EDUCATOR DEVELOPMENT 1 CHOOL BASIC S NALITY FUNCTIO Teacher GOVERNANCE AND RELATIONSHIPS HOD 2 ERSHIP, …LEAD EMENT MANAG AND N NICATIO COMMU OOL CTURE RASTRU 3 H …SC INF 2 Verification PARENTS AND COMMUNITY Deputy Principal CURRICULUM PROVISIONNING AND RESOURCES? Principal Deputy Principal SAFETY, SECURITY AND DISCIPLINE LEARNER ACHIEVEMENT

2. TIMETABLE Does it satisfy the Notional Time? Drafted by the DH and Approved by the Principal Is it in line with the Policy? Does the school adhere to it? 11

QUARTELY LEARNER ACHIEVEMENT DATA Important points to consider before setting-up the time table. 1. The school will decide which time cycle it will use e. g. how many periods in a day, and how many days in a cycle. 2. Some schools prefer a 5 day cycle with 9 periods per day; a 6 day cycle with 8 periods in a day or a 7 day cycle with 7 periods per day. 3. Minutes period are normally set at 50 minutes period. 3. This is set-up in the cycle information screen under the General School Information. 4. Ensure that the Educator Subject Groups are set correctly, that means a subject group for each class per teacher, per subject. 5. ALL data in the Curriculum Module must be entered as the timetable and timedesign programmes make use of this information. Data Collection Analysis and Interpretation of Results Quarterly Schedules Annual Schedule (Promoted, Progressed, Subject Change) Learners’ Year-End Report Cards (Reporting and Accountability) School Readiness Tool (Review the if a right teacher for the right subject in the right grade is allocated) 12

REGISTERS PURPOSE 1. The purpose of school registers and records is to better organise record keeping. 2. Ensure there is an efficient system for keeping and passing on information. 3. Ensure that accurate evidence pertaining to learner and educator attendance is well kept. 13

FINANCES • ANNUAL GENERAL MEETING Audited Financial Statements Proposed School Budget Income and Expenditure Department Subsidy (resource allocation) - SGB Fundraising - Donations

Form 1: Building Blocks for Effective School Management School Name: ________________________ EMIS No: ____________ District: __________________ Province: _________________ This form to collect information on the availability and implementation of basic management Score by Departmental Official should be administered by each province Final documents in all schools. Principals and Circuit Managers/District Officials should consider the criteria belowscore per and reflectscore per with an X according to planning, Comment by Departmental 0 1 2 3 4 registers and governance documents: document Official 1. 3. Mark with an X 0 Not available 1 Available 2. School Improvement Plan (2020) 0 Not available 1 Available School Development Plan (3 years) 0 Not available 1 Developed by all Stakeholder s 1 Available Annual Academic Performance Report (2019) 4. School Timetable 0 Not Available 5. Classroom Timetables 0 Not Available 1 Available 6. Teacher’s Personal Timetable 0 Not Available 1 Available 7. Quarterly Learner Achievement 0 Not Available 1 Available Mark with an X 2 Tabled to SGB Date: Mark with an X 3 Approved by the District Date: 2 3 Approved by the SGB District Date: 2 3 Covers the Areas Approved by the of Evaluation District Date: Mark with an X 4 Implemented by the school by the Principal by the Official 4 Implemented by the school 3 4 Workloads are Implemented distributed as per effectively Policy 3 4 Adhered to by all Monitored by SMT 2 3 4 In line with Monitored by Implemented workload as per SMT as per Post correctly policy Level 2 3 4 Results analysed Submitted to Presented to SGB District Date: 2 In line with Notional Time 2 Displayed

Register Not Available Meet with Admission Requirements Up dated 2 Controlled weekly by the SMT and Data captured on SASAMS 2 Administered by Subject Teacher 3 Analysis done by SMT Monthly 4 Attendance Reported to all Stakeholders 3 Controlled and Analysed by SMT 3 Analysis done by SMT Monthly 4 Attendance Reported to all Stakeholders 4 Verified by the District Date: 4 Verified by the District Date: 4 Adhered to by school 9. Learner Attendance Register 0 Not Available 1 Administered by the Register Teacher 10. Period Registers 0 Not Available 11. Educator Daily Attendance Register 0 Not Available 1 Recorded on the Time Book 12. Educator Leave Register 0 Not Available 1 Controlled by SMT 13. School Assets Register 0 Not Available 14. LTSM Assets Register 0 Not Available 15. School Budget (2020) 0 Not Available 16. Audited Financial Statements (2019) 0 Not Available 1 Available 2 Controlled daily by the SMT and Data captured on SASAMS 2 Controlled and Updated 3 Analysed and Communicated to Staff 3 Quarterly audit takes place and Report generated 2 3 Controlled by LTSM Quarterly retrieval takes Team place and Report generated 2 3 Approved by SGB Presented at the AGM Date: Date 2 3 Tabled and Signed Submitted and Approved by the SGB by the District Date: Verified by the district Date: 4 Presented at the AGM Date: Principal (Surname and Initials) Departmental Official (Surname and Initials) Signature Date Signature Date

A. A. A. BUILDING BLOCKS/SGB FUNCTIONALITY CHECK LIST INDICATE YES/NO NATIONAL OFFICIAL DISTRICT PROVINCIAL OFFICIAL The correct template has been used The full name of the school is indicated The District and Province names are indicated INTRODUCTION A. The EMIS number of the school is indicated A. The template was completed within the current financial year A. The template has been verified by the District Official A. The documents were verified if dates are indicated on ratings (where required) and X-marks correspond with scores A. The rating is marked with an X and is between 1 and 4 A. The total scores have been calculated correctly A. The scores were correctly converted into percentages A. The template has been signed by the Principal A. The template has an official school stamp A. The template has been dated by the Principal A. The template has been signed by the District Official A. The template has been dated by the District Official