Milano SMART CIBER KICK OFF MEETING 13 MARCH

Milano SMART CIBER KICK OFF MEETING 13 MARCH 2012 With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs PROJECT MANAGEMENT AND PARTNERSHIP AGREEMENT MAURA GAMBARANA 1

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 2 STRUCTURE • PARTNERSHIP AGREEMENT • EXPERIENCE OF PROJECT AND FINANCIAL MANAGEMENT • QUESTION TO EUROPEAN COMMISSION

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 3 PARTNERSHIP AGREEMENT • BILATERAL AGREEMENT • GRANT AGREEMENT APPLIES TO THE COORDINATOR AND TO ALL PARTNERS • IMPORTANT TO NOTIFY CHANGES • ROLES AND OBLIGATIONS OF COORDINATRO AND PARNER CITIES

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 4 PARTNERSHIP AGREEMENT • CODE OF CONDUCT • 6 MONTHS INTERNAL FINANCIAL MONITORING REPORT (FIRST IN JUNE 2012)

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 5 PARTNERSHIP AGREEMENT WHEN SUBMITTING FINANCIAL STATEMENT, EACH PARTNER WILL SUBMIT COPIES OF: - Payslips and annual payroll incl. Employers’ charges - Timesheets - Copies of all invoices

Milano EXPERIENCE What is your experience of project management? With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 6 And what about financial management?

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 7 GOLDEN RULES OF PROJECT • ONLY INCURRED AND PAID EXPEDITURE • CO-FINANCING TO BE CLEARLY EARMARKED • EXPENDITURE SHOULD BE: Project related; Necessary; Reasonable; Justified; Consistent; Value for money

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 8 GOLDEN RULES OF PROJECT • NEED TO BE ABLE TO PROVIDE EVIDENCE FOR THE TIME SPENT ANT THE TIME INCURRED EXPENDITURE • KEEP AND FILE EVERYTHING AND REGULARLY (TIMESHEETS, INVOICES, PAYSLIPS, CALCULATION OF HOURLY RATES, ETC)

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 9 GOLDEN RULES OF PROJECT • ALWAYS ASK IF YOU HAVE A DOUBT • ALWAYS NOTIFY IF ANYTHING CHANGES (STAFF) OR VARIES (OVERSPENT/UNDERSPENT)

Milano With the support f the Prevention, Preparedness and Consequence Management of Terrorism and other Security – related Risks Programme European Commission – Directorate-General Home Affairs 10 GOLDEN RULES OF PROJECT THANK YOU FOR YOUR ATTENTION!!!!