MICROSOFT WORD 2010 Lesson 1 Understanding the Word

MICROSOFT WORD 2010 Lesson 1 Understanding the Word Window and Creating a New Document

Learning Goal of Lesson 1 The goal of this lesson is for students to successfully explore and describe the Word window and to create a new document. The student will save the document and properly exit the program.

Learning Objectives On completion of this lesson, students will be able to: Successfully start Microsoft Word 2010 using a variety of methods. Explore the Word window and identify various features in the window. Use the Ribbons in Word. Navigate the various menus associated with each Ribbon. Create a new document. Insert text in a document using various methods. Save a document using the Save and Save As commands.

Part 1: Starting Microsoft Word 1 Use the Windows Start button 2 Use a desktop shortcut 4 Start Word by right-clicking a Word document and left-clicking Open 3 Used Most Frequently Used Programs on left side of Start Menu 5 Start Word by double-clicking a Word document

Use The Windows Start Button Click the start button. Click “All Programs” Find “Microsoft Office” and Open “Microsoft Word” Double-click to open

Part 2: Exploring the Word Window Demonstrate the different areas of the Word program window.

Exploring The Word Window: Title Bar The Title Bar text changes to display the name of the active document. When you first open a new document, the title bar will say Document #. After you save it, the new name will show on the title bar.

Exploring The Word Window: File Tab The File Tab allows access to the Word Options dialog box and provides control to create new documents, save and print documents, as well as several other features.

Exploring The Word Window: Quick Access Toolbar The Quick Access Toolbar provides access to commonly used tasks like saving a document. You can customize the Quick Access Toolbar to insert your most commonly used commands by clicking on the down arrow at the right.

Exploring The Word Window: Mini Toolbar & Shortcut Menu The Mini Toolbar contains commands related to changing the appearance of text in a document. The Shortcut Menu, also called a context menu, appears when you click an object with the right mouse key. This menu contains specialized commands and options for the object.

Exploring The Word Window: Insertion Point The Insertion Point can appear in various forms. Depending upon the action you are taking, the insertion point can take on many different forms. When you are inserting text, it is an I-beam.

Exploring The Word Window: Ruler The Ruler may or may not be turned on. If you don’t see the Ruler, click on the View menu. Then click beside Ruler. This will turn it on. The ruler above shows a 6. 5 -inch typing area.

Exploring The Word Window: Scroll Bars The Scroll Bars, just like with any program (including Internet Explorer), will allow you move left to right or up and down. Vertical Scroll Bar Moves the window up or down Horizontal Scroll Bar Moves the window left to right

Exploring The Word Window: View Buttons The View Buttons allow you to view your document in 5 different ways. (Left to right order) � Print Layout � Full Screen Reading � Web Layout � Outline � Draft

Exploring The Word Window: Zoom Slider The Zoom Slider enlarges the current view to read what is on the screen. It DOES NOT change text size permanently.

Exploring The Word Window: Status Bar The Status Bar presents information about a document, the progress of current tasks, and the status of certain commands and keys, and also provides controls for viewing the document.

Exploring The Word Window: Help Window The Help window can be accessed by pressing F 1 on your keyboard. You can also click the Microsoft Office Word Help button in the upper right corner of the Word window.

Exploring The Word Window: Ribbon The Ribbon is made up of tabs, groups and commands. By double-clicking a Ribbon tab, the Ribbon will be reduced to a single line to conserve space in the workspace Tabs • File • Home • Insert • Page Layout • References • Mailings • Review • View Groups in the File tab: • Clipboard • Font • Paragraph • Styles • Editing • File • Home Commands (Actions) • Paste • Bold • Cut • Underline • Center • Font Size

Exploring The Word Window: Minimizing The Ribbon You can Minimize the Ribbon by clicking on the button in the Title bar. This will allow the Ribbon to only display the tab names rather than entire Ribbon.

Activity 1: Complete the Identifying Ribbons and Tabs Activity

Test Your Knowledge Answer Key: 1. FALSE 2. TRUE 3. TRUE True/False 1. There are only two methods to start Microsoft Word 2010. 2. The basic Microsoft Word 2010 window includes eight Ribbon tabs that maybe selected to view various command groupings. 3. By double-clicking a Ribbon tab, the Ribbon will be reduced to a single line to conserve space in the workspace.

Test Your Knowledge Answer Key: 1. Tab Multiple Choice 1. Each ____ on the Ribbon is a collection of groups, and each group contains related items. 2. Home 3. Quick Access Toolbar Area Dialog box 2. Tab _____ is the tab that contains the most commonly used commands. View 3. Unit Home Insert Start The _____ provides quick access to frequently used commands. Toolbar Shortcut menu. Start menu Mini Toolbar Quick Access

Part 3: Entering Text in Word 2010

Entering Text in Word 2010: Word Wrap 24 Enter Use the Word Wrap Feature. Do NOT press enter at the end of every line. Are you pressing the Enter key with your right pinky? Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced Enter is commonly called a hard return. ) With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.

Entering Text in Word 2010: Removing Text 25 Backspace deletes to the left. Backspace Delete deletes to the right. Delete

Entering Text in Word 2010: Margins 26 By default, Word 2010 uses one-inch (1”) for the top, bottom, left, and right margins. You can customize the margins by clicking on the Page Layout tab and the down arrow on the Margins command. Default: a selection automatically used by a computer program in the absence of a choice made by the user. Definition source: m-w. com

27 Entering Text in Word 2010: Click & Type You must be in Print Layout or Web Layout view for this to be available. You are allowed to click anywhere and begin typing.

28 Entering Text in Word 2010: Saving documents in Word 2010 3 1 2 Click on the File Menu and click the SAVE command Click the SAVE button in the Quick Access Toolbar Use the shortcut: CTRL + S which will launch the SAVE AS dialog box 4 Click File and SAVE AS to save a different version or save to a new location 5 Use the shortcut SHIFT + F 12

Entering Text in Word 2010: Shortcuts CTRL + B CTRL + I CTRL + U Bold Text Italicize Text Underline Text CTRL + Shift + > Increase Size of Text CTRL + Shift + < Decrease Size of Text CTRL + 1 Single Space Text CTRL + 2 Double Space Text For more shortcut CTRL + 1. 5 keys, visit 1. 5 Line Spacing of http: //www. addictivetips. com/windows-tips/microsoft-word-2010 -shortcuts/ Text

Activity 2: Complete the Fun with Word Activity

Entering Text in Word 2010: Save As Dialog Box 31 Click to change location. Note: You can’t use some symbols in your filename. These symbols mean something specific to the software. If you do, you’ll get an error message, like this one. Key a descriptive name. Change document type. Do you need to make this a. doc file or. pdf for others to view?

32 Entering Text in Word 2010: Closing Documents in Word 2010 1 Click on the File Menu and click the CLOSE command 2 Click the X button at the right end of the title bar 3 Press ALT + F 4 Note: Word 2010 will automatically prompt you to save if you have edited the document. If no edits to the document, it will just close.

33 Entering Text in Word 2010: File Management File management is very important for easy document retrieval. Create a new folder with this command. It is suggested that you create a folder for each class that you are taking. That way you can store all related files together.

Test Your Knowledge Answer Key: 1. FALSE Click and Type may be used to place the insertion point at any location within the document window. 2. FALSE Regardless of the method selected to save a file, if it is the first time you are saving the document, the Save As dialog box will open to enable the user to provide a filename. True/False 1. The only way the user can begin typing at a location in the document other than the first line, first space is to use the ENTER key or TAB key to move the insertion point to an alternate location. 2. The Save option on the Quick Access Toolbar may not be used the first time that you save a document.

Test Your Knowledge Answer Key: 1. Word Wrap Multiple Choice 1. The ____ feature allows typing to continue on a new line, when the current line is full. Word Wrap Continuous Break 2. _Underscore 2. Edit Bar Line Break Which of the following characters are allowed in a filename, when saving a document? ? Question Mark _ Underscore * Asterisk : Colon

Vocabulary Words Please add the following vocabulary terms to your list of terms and definitions. Title Bar v. File Tab v. Quick Access Toolbar v. Insertion Point v. Ruler v. Scroll Bars v. View Buttons v Zoom Slider v. Ribbon v. Word Wrap v. Enter Key v. Backspace Key v. Delete Key v. Margin v. Click & Type v CTRL + B v. CTRL + I v. CTRL + U v. CTRL + S v. CTRL + C v. CTRL + X v. CTRL + V v

Practice What You Have Learned Complete the following assignments. When complete, save and submit. Assignments Word Lesson 1 – Exercise 1 Word Lesson 1 – Project 1