Microsoft Powerpoint 2013 Lesson 7 Creating Smart Art

Microsoft Powerpoint 2013 Lesson 7 Creating Smart. Art Graphics © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 1

Choosing a Smart. Art Graphic: • Power. Point offers 8 different types of Smart. Art with many layouts for each type. • When you click a layout, the right pane of the dialog box shows you a close-up view of the selected layout. This can help you decide which layout will be best for your information. 9/17/2020 2

Adding Smart. Art to a Slide • Use the Insert Smart. Art Graphic icon in any content placeholder to start a new Smart. Art graphic. • Smart. Art graphics are also called Smart. Art diagrams and they are visual representations of information you want to communicate. • Use Smart. Art to present information in a more visually interesting way than the usual bulleted or numbered formats. • An organization chart is a type of Smart. Art that shows the relationships among personnel or departments in an organization. 9/17/2020 3

Smart. Art Layout Arrangements: • Lists – items don’t have to be in a particular order • Process – shows steps in a process • Cycle – show repeated steps • Hierarchy – show levels of subordination © 2014, John Wiley & Sons, Inc. • Relationship – shows connections among items • Matrix – show parts relate to a whole • Pyramid – display relationships in terms of proportion • Picture – have placeholders for more graphics Microsoft Official Academic Course, Microsoft Word 2013 4

Adding Text to Smart. Art • New Smart. Art graphic appears on the slide with empty shapes for you to add text and in some cases pictures. • The appearance and position of these shapes are guided by the layout you chose and shape color is controlled by the current theme. • As you enter text, Power. Point resizes the shapes to accommodate the longest line of text. • Font size is also adjusted for the best fit and PPT keeps the font size the same for all shapes. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 5

Adding Text to Smart. Art • You can point, click and type to enter text or you can select to enter text in the Text pane that appears on the left side of the Smart. Art’s frame. • Do not press Enter after you have typed text into a shape because PPT will give you a new shape. • You can also hide the text pane by clicking the close button on the upper right side of the text pane. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 6

Converting Text or Word. Art to a Smart. Art • As you work with slide Text, you may realize that The information would Work well as a Smart. Art Graphic. You do not have to retype the Text in the shapes. Convert the bulleted list To a Smart. Art graphic. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 7

Applying a Style to Smart. Art • Like other graphic objects, Smart. Art can be quickly and easily formatted by applying a Smart. Art style. • Styles apply fills, borders and effect to improve the appearance of the graphic’s shapes. • If you do not like the formatting you have applied, you can easily revert to the original appearance of the Smart. Art. Click the Reset Graphic button on the Smart. Art Tools Design tab to restore the Smart. Art to its default appearance. 9/17/2020 8

Apply a Color Theme to a Smart. Art Graphic • By default, Smart. Art uses variants of a single theme color. Use the Change Colors gallery to apply a different theme color. • You can also format a shape by right-clicking the shape, selecting Format Shape, and using the options in the Format Shape task pane. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 9

Add a New Shape to a Smart. Art Graphic • As you work with Smart. Art, you may need to add shapes to accommodate your information. Use the Add Shape button to choose what kind of shape to add and where to insert it in the graphic. Adding a new shape to a graphic causes all the existing shapes to resize or reposition to make room for the new shape. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 10

Remove a Shape from a Smart. Art Graphic • • You can easily delete shapes you do not need. When you remove a shape, PPT resizes the other shapes to take advantage of the increased space in the Smart. Art container. Font sizes usually increase accordingly too. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 11

Reverse Direction • You can change the look of a Smart. Art graphic by modifying the way shapes are positioned. You can use the Right to left and Layout buttons to adjust the orientation. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 12

Move a Smart. Art Shape • In addition to changing the Smart. Art graphic’s entire orientation, you can also reorder the individual shapes by using the Move Up and Move Down buttons. • However, be aware that the directions up and down are relative and depending on the position of the shape may not correspond to the action direction being moved. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 13

Promote a Shape • You can add, remove, or modify shapes by promoting or demoting text. • When you promote an item you move it up a level. • When you demote an item you make it subordinate to the item above it in the hierarchy. • This procedure is similar to changing the indent level of items in a bulleted list. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 14

Convert Smart. Art • When you convert Smart. Art to text, the text in the Smart. Art object changes to a bulleted list. • Top level shape text becomes top-level bullet points and subordinate shapes become subordinate bullets. © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Powerpoint 2013 15