Microsoft Outlook Lync Presenter Bryce Ballif Microsoft Outlook

Microsoft Outlook & Lync Presenter: Bryce Ballif

Microsoft Outlook 2010 • • We all use this every day. Do we use all of the features it has? Outlook & Lync use the same login. Outlook will be available at home. (Announced @ B. B. )

File Features • Controls what is considered “backstage” information. – Manage Accounts • i. e. , add home account. – Automatic replies, such as “out of office” – Clean up tools… emptying mailbox. – Rules and alerts…manage incoming emails, etc.

Navigating in Outlook • Ribbon is at the top like other Office 2010 programs. • Many functions that allow variable look of page. – Contains most frequently used commands • Navigation pane allows you to switch what you are viewing. (Left side of Home) – Mail, Calendars, Contacts, etc.

Navigating in Outlook (continued) • “To Do” bar, allows you to keep track of upcoming appointments, meetings, or tasks. This is found on the right side. • Take a few minutes to familiarize yourself with these two features of Outlook.

Changing the appearance of the window. • If you want more viewing area for what you’re reading, minimize the two side panes. • At the bottom is the status bar, which allows you to go from normal to reading views. • Zoom control also

Large buttons control main features of Outlook. • Found at the bottom left of Navigation pane. (Left side) – – – – Mail Calendar Contacts Tasks Notes Folders Shortcuts

• When you go from button to button, the ribbon at the top changes to perform different tasks. • You can also make it so fewer buttons show by dragging arrow down or up. • Take a minute to play with the navigation buttons.

Mail • Contains various folders of correspondence history. – – – – Inbox Drafts Sent Items Deleted Items Conversation History, such as Lync. Junk E-mail Outbox

Calendar • This is one of my favorite features. • Allows you to make multiple calendars. – You can then share, email, etc. • Select multiple calendars and blend or merge on to one main calendar, as if they’re overlayed. • Take a few minutes to make some calendars, and look at the options of how you can use them.

Contacts • Add as individuals or groups. • You have many options in the ribbon of how to communicate and manipulate contacts. – Change appearance…cards, lists, phones, etc.

File Storage and Sharing • 2 GB of storage • 14 months retention policy • Public Folders – Sub Folders • Personal Folder sharing • Calendar sharing • Address Book & sharing

Resources and Self Training • • • All about MS Outlook 2010 http: //tinyurl. com/2 wvq 69 y Online MS Outlook 2010 course http: //tinyurl. com/39 q 2 lbc Microsoft Lync https: //events. livemeeting. com/967/11517/ondem andpublictraining. html

Lync • Now let’s talk about Lync. • Who hasn’t used Lync? • Some of the features of Lync – IM feature, all have probably used – Video conferencing, live chat, etc. – Sharing of documents, desktop, powerpoints, etc.

Instant Messaging (IM) • This is the world we live in. – It’s nice to have this feature at work. – Chat with colleagues • Shows availability – Green, Yellow, Red • If anyone hasn’t used this, do so for a couple minutes.

Video Conferencing • When chatting with someone, you can go to live chat, or video conf. • Much better when you can speak “face to face” • Sharing Programs

Thanks For Coming • Email if you need help. – bballif@wsd. net • Good luck!