Microsoft Outlook 2011 Ribbon Features Tabs shown change

Microsoft Outlook 2011

Ribbon Features Tabs shown change depending on the View you are in �Home Tab – tools for replying, forwarding and applying rules, flags and categories. �Object-specific ribbon tabs display when certain objects are selected (for instance, when an image is selected the Format Picture tab displays on the Ribbon). �Customize the Ribbon with the tools you need.

Categories Color coded categories can be assigned to messages, contacts and other items. �Tell at a glance what needs your attention first. �Messages will be color coded on arrival once their senders are added to a category. �Filtering by category lets you sort items in Outlook for easier viewing.

Mac integration Quick Look is now used by attachments in Outlook for easier viewing. �Previews of MS Office documents, photos and PDF files. �Works either from an open message or a message in the reading pane. Time Machine is the Mac OS X tool that backs up your computer. �Outlook for Mac stores each file separately so that Time Machine can back up all of your Outlook data.

Organization tools Multiple e-mail accounts can now be housed in a single Inbox. �Or kept separate if that is your preference. Conversation tool adds all e-mails with the same subject line into a conversation. �Reduces the clutter in your inbox by only showing the newest and unread messages in a conversation.

Calendar Features �Outlook for Mac now displays your calendar alongside the body of a message that includes an invitation to a meeting. �No more switching back and forth between an e-mail message and your calendar to find out if you can attend a meeting.

Calendar Features Continued �My Day section displays your day’s meetings and tasks. �Can stay open even when Outlook is closed so that your calendar, tasks and contacts are always readily available on your desktop. �Other Calendar Features �Compare coworker’s calendars, or team calendars with your own Outlook calendar. �Separate your work calendar and personal calendar and view them on top of each other.

Make your messages stand out Rich-text formatting is now possible with Outlook 2011 for Mac. �Hyperlinks, strikethroughs, highlighting and e-mail signtures. �Easily include charts and tables from Word and Excel. �Use the Office Photo Browser to add your i. Photo/Photo Booth images to your e-mail messages.

Training Resources �Microsoft Office 2011 for Mac website - http: //www. microsoft. com/mac/how-to �SHSU’s Newton Gresham Library’s Safari Techbooks Online books http: //library. shsu. edu/research/databases/databa sesbysubject/computerscience. html �IT@Sam Service Desk – helpdesk@shsu. edu �IT@Sam Instructor led Training (available throughout the fall 2011 semester) – tas 017@shsu. edu