Microsoft Office Word 2016 Core Microsoft Office Word

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Microsoft Office Word 2016 Core

Microsoft Office Word 2016 Core

Microsoft Office Word 2016 Core Lesson Objectives • identify elements on the screen •

Microsoft Office Word 2016 Core Lesson Objectives • identify elements on the screen • use the Quick Access Toolbar • • • – Customize the Quick Access Toolbar • use the Ribbon • work with text • move around the document use Backstage to save, open, or create new documents © CCI Learning Solutions switch between documents save in different file formats close a document add document properties open and edit PDF files 2

Microsoft Office Word 2016 Core What is Word? • Word – Popular word processing

Microsoft Office Word 2016 Core What is Word? • Word – Popular word processing programs – Incorporates basic word processing functionality for preparing and editing documents – Provides many features to give documents “professionally-published” appearance – Focus on content instead of formatting as you enter content © CCI Learning Solutions 3

Microsoft Office Word 2016 Core Looking at the Screen • Backstage © CCI Learning

Microsoft Office Word 2016 Core Looking at the Screen • Backstage © CCI Learning Solutions 4

Microsoft Office Word 2016 Core Looking at the Screen File Tab Quick Access Toolbar

Microsoft Office Word 2016 Core Looking at the Screen File Tab Quick Access Toolbar Ribbon Tabs Title Bar Tell Me Min/Restore/Max/Close Insertion Point Status Bar © CCI Learning Solutions View Buttons Zoom Slider Level 5

Microsoft Office Word 2016 Core Accessing Commands and Features • Using Screen. Tips –

Microsoft Office Word 2016 Core Accessing Commands and Features • Using Screen. Tips – Help identify buttons or elements on ribbon tabs and screen – Point mouse cursor on item to button name and description – Some items show keyboard shortcut © CCI Learning Solutions 6

Microsoft Office Word 2016 Core Accessing Commands and Features • Using the Quick Access

Microsoft Office Word 2016 Core Accessing Commands and Features • Using the Quick Access Toolbar – Contains buttons for frequently used commands – Default buttons are Save, Undo, Redo and Customize Quick Access Toolbar Save Repeat/ Redo Undo © CCI Learning Solutions Customize Quick Access Toolbar 7

Microsoft Office Word 2016 Core Accessing Commands and Features – To move Quick Access

Microsoft Office Word 2016 Core Accessing Commands and Features – To move Quick Access Toolbar to below ribbon: • click Customize Quick Access Toolbar and then click Show Below the Ribbon; or • right-click the Ribbon and then click Show Quick Access Toolbar Below the Ribbon. – If command not listed here, click More Commands © CCI Learning Solutions 8

Microsoft Office Word 2016 Core Accessing Commands and Features • Using the Ribbon –

Microsoft Office Word 2016 Core Accessing Commands and Features • Using the Ribbon – Commands are grouped on tabs with each tab relating to type of activity – Can customize to display commands you use frequently, or to add or remove commands for ribbon tab © CCI Learning Solutions 9

Microsoft Office Word 2016 Core Accessing Commands and Features – To reduce screen clutter,

Microsoft Office Word 2016 Core Accessing Commands and Features – To reduce screen clutter, contextual tabs appear only when applicable – Button appears in different background color or with outline is active • Many de-activate when you click same button or click another choice – When ribbon displays different choices, one item will have a border around it to indicate it is active • To see how text would appear with another option, point at other items for live preview – Each tab contains groups with similar commands • If group shows feature with scroll bar, (More) button below the bottom scroll button will display full list or gallery for that option © CCI Learning Solutions 10

Microsoft Office Word 2016 Core Accessing Commands and Features – Click to show corresponding

Microsoft Office Word 2016 Core Accessing Commands and Features – Click to show corresponding dialog box, window, or task pane with more options for this feature • Task panes appear at left or right side of screen © CCI Learning Solutions 11

Microsoft Office Word 2016 Core Accessing Commands and Features – Can be collapsed or

Microsoft Office Word 2016 Core Accessing Commands and Features – Can be collapsed or minimized to show more of document or to not display ribbon • • click button at far right top of ribbon, or double-click any ribbon tab, or right-click anywhere on Ribbon and click Collapse the Ribbon, or press CTRL+F 1. – To show Ribbon again, repeat any of previous steps to collapse ribbon © CCI Learning Solutions 12

Microsoft Office Word 2016 Core Accessing Commands and Features – Click (Ribbon Display Options)

Microsoft Office Word 2016 Core Accessing Commands and Features – Click (Ribbon Display Options) to display or hide ribbon – Can access ribbon using keyboard • press ALT or F 10 to display keyboard buttons for commands © CCI Learning Solutions 13

Microsoft Office Word 2016 Core Accessing Commands and Features • Using the Backstage –

Microsoft Office Word 2016 Core Accessing Commands and Features • Using the Backstage – When you click File tab, Backstage view appears to select command to manage files – Use startup screen to indicate type of document to work with • Can choose to create new blank document by clicking first template listed in gallery • Can click one of other templates to create document that includes pre-configured elements – Can access other elements of Backstage view from startup screen by clicking Open Other Documents link – Use this view to create, open, save, print and manage your files • Access appropriate commands on various tabs of Backstage view – To exit Backstage view and return to editing document, click © CCI Learning Solutions 14

Microsoft Office Word 2016 Core Working with Text • Typing involves using keyboard to

Microsoft Office Word 2016 Core Working with Text • Typing involves using keyboard to input text into document displayed on screen • Editing involves performing changes to existing text or objects • Basic concepts of typing and editing text: – Insertion Point • Vertical blinking bar shows where you currently are in document; it moves to right as you type text – Deleting Text • To delete character to right of insertion point, press DELETE • To delete character to left of insertion point, press BACKSPACE – Word Wrap • When enough words fill line, next word automatically wraps to next line • Press ENTER to end each paragraph of text – Blank Lines • To insert blank line, press ENTER • To remove blank line, move to paragraph mark and delete as if text character © CCI Learning Solutions 15

Microsoft Office Word 2016 Core Working with Text • Moving Around in the Document

Microsoft Office Word 2016 Core Working with Text • Moving Around in the Document – Insertion point indicates location where Word will insert new text or pasted items – With multiple page document, use vertical scroll bar to move through the document from top to bottom – When document is wider than screen displays, use horizontal scroll bar to view from side-to-side across document – When you drag scroll box on vertical scroll bar, Screen. Tip displays position in document – Can also use mouse wheel to move up or down in document – Can use previous navigation tools to move left or right by one or more words © CCI Learning Solutions 16

Microsoft Office Word 2016 Core Working with Text Desired Movement Next character Previous character

Microsoft Office Word 2016 Core Working with Text Desired Movement Next character Previous character Next word Previous word Beginning of line End of line Beginning of document End of document Go to page © CCI Learning Solutions Press RIGHT arrow LEFT arrow CTRL+RIGHT CTRL+LEFT HOME END CTRL+HOME CTRL+END CTRL+G or F 5 Desired Movement Next line Previous line Next paragraph Previous paragraph Next screen Previous screen Next page Previous page Press DOWN UP CTRL+DOWN CTRL+UP PGDN PGUP CTRL+PGDN CTRL+PGUP 17

Microsoft Office Word 2016 Core Working with Documents • Creating a New Document –

Microsoft Office Word 2016 Core Working with Documents • Creating a New Document – To create a new blank document: • click File, click New, click Blank document, or • press CTRL+N © CCI Learning Solutions 18

Microsoft Office Word 2016 Core Working with Documents – To create new document from

Microsoft Office Word 2016 Core Working with Documents – To create new document from variety of pre-designed templates, click File, click New © CCI Learning Solutions 19

Microsoft Office Word 2016 Core Working with Documents – Use pre-designed template if unsure

Microsoft Office Word 2016 Core Working with Documents – Use pre-designed template if unsure how to lay out particular type of document • Click template design in New window, or click in Search for online templates field and enter document type to use – When choose selection in list, template appears as preview and to click Create – Automatic number appears with each new document to identify it as new document until you save it • Document numbering restarts at 1 when you start new session of Word © CCI Learning Solutions 20

Microsoft Office Word 2016 Core Working with Documents • Switching Between Documents – To

Microsoft Office Word 2016 Core Working with Documents • Switching Between Documents – To switch between multiple documents: • Click View tab, in Window group, click Switch Windows, or • click Word button on taskbar to display preview of each © CCI Learning Solutions 21

Microsoft Office Word 2016 Core Working with Documents • Saving Documents – To save

Microsoft Office Word 2016 Core Working with Documents • Saving Documents – To save changes made to current document using same file name: • click File and then Save, or • on Quick Access Toolbar, click Save, or • press CTRL+S – When choosing name for the document, consider: • Maximum of 255 characters (including full path), and may not include: / : * ? “ < > | • Name file so you can identify contents quickly • When suggested file name appears in shaded box, type to replace highlighted text – First time you save new document, Save As dialog box displays by default • Next time you want to save changes to existing document, use any Save method – To save existing document with new name, click File and click Save As © CCI Learning Solutions 22

Microsoft Office Word 2016 Core Working with Documents Up One Level Current Folder File

Microsoft Office Word 2016 Core Working with Documents Up One Level Current Folder File name Save as type Drives or locations to save the file Folders or documents in current folder © CCI Learning Solutions Date created or modified 23

Microsoft Office Word 2016 Core Working with Documents – Second panel provides options regarding

Microsoft Office Word 2016 Core Working with Documents – Second panel provides options regarding file name and file type • Displays list of commonly-accessed folders which vary based on locations currently selected in first panel © CCI Learning Solutions 24

Microsoft Office Word 2016 Core Working with Documents – Location clearly identified at top

Microsoft Office Word 2016 Core Working with Documents – Location clearly identified at top of second panel • Click arrow before location name to move to another location • Click More options to open Save As dialog box – How often you save depends on how much work you put into it • If lots of changes, save document frequently as you work • If prompted to save document, Word recognizes something changed since document last saved © CCI Learning Solutions 25

Microsoft Office Word 2016 Core Working with Documents • Understanding Word and File Types

Microsoft Office Word 2016 Core Working with Documents • Understanding Word and File Types – To save Word document as different file type, click arrow for Save as type to display list of available file formats • • • Word Document (. docx) Word Document (. doc) Plain Text (. txt) Rich Text Format (. rtf) Portable Document Format (. pdf) Publisher Document File (. pub) © CCI Learning Solutions 26

Microsoft Office Word 2016 Core Working with Documents • Using Document Properties – To

Microsoft Office Word 2016 Core Working with Documents • Using Document Properties – To view properties for current document, click File, click Info, and review information in Backstage – To see more information about the file, click Show All Properties link at bottom of list of fields © CCI Learning Solutions 27

Microsoft Office Word 2016 Core Working with Documents – To add properties to file

Microsoft Office Word 2016 Core Working with Documents – To add properties to file using method similar to adding properties using File Manager, click Properties and then click Advanced Properties • Can add or customize properties for document • Each tab displays different information for viewing or modifying © CCI Learning Solutions 28

Microsoft Office Word 2016 Core Working with Documents • Closing a Document – As

Microsoft Office Word 2016 Core Working with Documents • Closing a Document – As Word displays each document in its own window, to close document: • click File and then Close, or • press CTRL+W or CTRL+F 4, or • point at Word button in taskbar and in live preview window displaying currently open documents, click – To close Word application at same time as document, click – When all documents closed, Word screen appears grey with only File tab active © CCI Learning Solutions 29

Microsoft Office Word 2016 Core Working with Documents • Opening a Document – To

Microsoft Office Word 2016 Core Working with Documents • Opening a Document – To open document: • click File, click Open, and then click file name from list of Recent documents; or • press CTRL+O; or • click File tab, click Open, click location where file or folder located and click Browse to select file using Open dialog box; or • press CTRL+F 12 © CCI Learning Solutions 30

Microsoft Office Word 2016 Core Working with Documents – Option to right of File

Microsoft Office Word 2016 Core Working with Documents – Option to right of File name box indicates Word will display All Word Documents • All Word Documents includes file formats native to Microsoft Word, including. docx, . docm, . dotx, . doc, . dot, and others • Can search for files saved in formats not native to Word, click All Word Documents to open the drop-down list – Options in the drop-down list indicate Word can open several types of documents © CCI Learning Solutions 31

Microsoft Office Word 2016 Core Working with Documents • Importing Files – To import

Microsoft Office Word 2016 Core Working with Documents • Importing Files – To import item in Word document, click Insert tab, in Text group, click Object, click Text from File – Depending on document imported, may need to adjust or apply formatting as required © CCI Learning Solutions 32

Microsoft Office Word 2016 Core Working with Documents • Opening PDF Files – Portable

Microsoft Office Word 2016 Core Working with Documents • Opening PDF Files – Portable Document Format (PDF) • File format restricts editing of file contents, makes file smaller, or to maintain design layout and format of file for distribution • Opens as Word document for editing – When changes complete, can save as Word document or choose another file format © CCI Learning Solutions 33

Microsoft Office Word 2016 Core Lesson Summary • identify elements on the screen •

Microsoft Office Word 2016 Core Lesson Summary • identify elements on the screen • use the Quick Access Toolbar – Customize the Quick Access Toolbar • • use the Ribbon work with text move around the document use Backstage to save, open, or create new documents © CCI Learning Solutions • • • switch between documents save in different file formats close a document add document properties open and edit PDF files 34