Microsoft Office Power Point 2016 Microsoft Office Power

Microsoft Office Power. Point 2016

Microsoft Office Power. Point 2016 Microsoft Power. Point 2016 Certification Guide – Lesson 1: Getting Started © CCI Learning Solutions 2

Microsoft Office Power. Point 2016 Lesson Objectives • start Power. Point • create a new blank presentation or create one from a theme or template • identify elements on the screen • use the Ribbon • view Screen Tips • use the Quick Access Toolbar • move around in a presentation • change slide size options © CCI Learning Solutions • arrange windows, view a presentation in a new window, or switch between presentations • manage presentation files • use Backstage to save, open, and close a presentation • save a presentation to One. Drive • maintain backward compatibility • save in a different file format • add and modify document properties • use presentation views 3

Microsoft Office Power. Point 2016 Starting Power. Point • press the WINDOWS, then click or tap the Power. Point 2016 tile • click Start, click All apps, then click or tap Power. Point • click the Power. Point 2016 Quick Launch icon in the taskbar © CCI Learning Solutions 4

Microsoft Office Power. Point 2016 Starting Power. Point – Open Recent or Template © CCI Learning Solutions 5

Microsoft Office Power. Point 2016 Creating New Presentations © CCI Learning Solutions 6

Microsoft Office Power. Point 2016 Creating a Blank Presentation • open Power. Point and click Blank Presentation; or • from within a presentation, click File, click New, and click Blank Presentation; or • press CTRL+N © CCI Learning Solutions 7

Microsoft Office Power. Point 2016 Looking at the Power. Point Window © CCI Learning Solutions 8

Microsoft Office Power. Point 2016 Opening a Presentation • Click File, click Open, click a location in the list, then select the file you want • Press CTRL+O • Press CTRL+F 12 © CCI Learning Solutions 9

Microsoft Office Power. Point 2016 Closing a Presentation • • click the Close button for the Power. Point application; or click the File tab, then click Close; or press CTRL+W or CTRL+F 4; or close the Power. Point application window from the taskbar button © CCI Learning Solutions 10

Microsoft Office Power. Point 2016 Using the Ribbon • Commands are grouped on tabs • Many ribbon buttons are toggle buttons • Contextual ribbons appear only when needed © CCI Learning Solutions 11

Microsoft Office Power. Point 2016 Using the Ribbon • Click the More button to display a full gallery © CCI Learning Solutions 12

Microsoft Office Power. Point 2016 Using the Ribbon • Click a dialog box launcher © CCI Learning Solutions to open a dialog box or task pane 13

Microsoft Office Power. Point 2016 Viewing Screen Tips • Help identify buttons or elements on ribbon tabs and on the screen • Point to an item to display its name and description • Some items show keyboard shortcut keys © CCI Learning Solutions 14

Microsoft Office Power. Point 2016 Using the Quick Access Toolbar • Includes buttons for frequently used commands • Can customize the toolbar as needed © CCI Learning Solutions 15

Microsoft Office Power. Point 2016 Changing Slide Size Options © CCI Learning Solutions 16

Microsoft Office Power. Point 2016 Switching Between Presentations • Click the View tab, in the Window group, click Switch Windows; or • click the Power. Point button or presentation on the taskbar to display a preview, or to switch to that presentation © CCI Learning Solutions 17

Microsoft Office Power. Point 2016 Managing Presentation Files • File management tasks are performed in Backstage view • Tips for good file management – – Use meaningful file names Store files in appropriate folders Choose file types to accommodate specific purposes Include file properties (metadata) © CCI Learning Solutions 18

Microsoft Office Power. Point 2016 Saving Presentations • The left portion of the screen displays recent places • You can click Add a Place to access other drives or locations • Use the right side of the screen to choose a location, enter a file name, and specify the file type © CCI Learning Solutions 19

Microsoft Office Power. Point 2016 Saving Presentations • You can click Browse to open the Save As dialog box • Use the Save As dialog box to navigate to a location, enter a file name, and specify the file type © CCI Learning Solutions 20

Microsoft Office Power. Point 2016 Saving Presentations • To activate the Save command: – click File, then Save; or – click (Save) on the Quick Access Toolbar; or – press CTRL+S • To activate the Save As command, click File, then Save As © CCI Learning Solutions 21

Microsoft Office Power. Point 2016 Saving Presentations • Consider the following when choosing a file name: – Maximum of 255 characters (including drive and folder path – Do not use the following characters: / : * ? “ < > | – Use a name that will help you identify the file’s contents • The first time you save a presentation, the Save As dialog box will open • To save to a different file type, display the Save as type drop-down list in the Save As dialog box • Default save location is the Documents folder © CCI Learning Solutions 22

Microsoft Office Power. Point 2016 Saving Presentations to One. Drive • Make sure your One. Drive account is set up • Sign in with your Microsoft account • Click File, Save As, then click your One. Drive folder © CCI Learning Solutions 23

Microsoft Office Power. Point 2016 Maintaining Backward Compatibility • Compatibility Mode allows you to work with files saved in a different format than Power. Point 2016 (. pptx) • Use the Convert option to update older Power. Point features to the current format • When saving a new presentation file to an older format (before Power. Point 2007), use the Compatibility Checker to see which features will not be supported © CCI Learning Solutions 24

Microsoft Office Power. Point 2016 Modifying Presentation Properties • Properties identify a file’s contents and make the file easier to find • To view and modify presentation properties: – click File, and select Info – the properties appear on the far right; or – click Properties, and select Advanced Properties to see all the presentation properties in a dialog box © CCI Learning Solutions 25

Microsoft Office Power. Point 2016 Viewing Presentations • Power. Point provides the following views: – – – Normal Outline View Slide Sorter Notes Page Reading View Slide Show © CCI Learning Solutions Access the views in the View tab, or in the Status bar 26

Microsoft Office Power. Point 2016 Lesson Summary • start Power. Point • create a new blank presentation or create one from a theme or template • identify elements on the screen • use the Ribbon • view Screen Tips • use the Quick Access Toolbar • move around in a presentation • change slide size options © CCI Learning Solutions • arrange windows, view a presentation in a new window, or switch between presentations • manage presentation files • use Backstage to save, open, and close a presentation • save a presentation to One. Drive • maintain backward compatibility • save in a different file format • add and modify document properties • use presentation views 27