Michigan Merit Examination MME Spring 2008 MME Preliminary

Michigan Merit Examination (MME) Spring 2008 MME Preliminary Planning September 12, 2007 1 1

Welcome and Introductions Michigan Department of Education Joseph Martineau Jim Griffiths Pat King Pearson Tracey Koffron ACT Craig Walker Diane Walters Ryan Christensen September 12, 2007 2 2

Today’s Agenda Who tests in Spring 2008 What’s new for Spring 2008 Areas for Improvement How to conduct a successful test administration MME critical dates and schedule Review of the test site establishment process September 12, 2007 3 3

Today’s Agenda, continued Review of testing requirements (facilities & staffing) Training workshops – what to expect, who must attend Students testing with accommodations Home school students Non-public school students September 12, 2007 4 4

Today’s Agenda, continued Enrollment & materials orders Helping students prepare for the MME Sources of Information Questions and Answers September 12, 2007 5 5

Questions? Email – answers@resa. net Fax: 734 -334 -1857 September 12, 2007 6 6

Who tests in Spring 2008? All 11 th graders 12 th graders eligible for a free retest 12 th graders who have not tested previously September 12, 2007 7 7

What’s New for Spring 2008 Mathematics assessment based on the High School Mathematics Content Standards and Expectations Additional time for Michigan mathematics Reduced time for Michigan science Reduced time for social studies September 12, 2007 8 8

What’s New for Spring 2008 - ACT Spring 2008 Workshop Training No Cell Phones (state testing) Students with prior ACT-Approved accommodations – Spring 2008 12 th Grade Participants September 12, 2007 9 9

What’s New for Spring 2008 - ACT Accommodations deadlines extended Handling Exceptions Students newly identified Transfer students Rapid onset of a medical condition September 12, 2007 10 10

What’s New for Spring 2008 - PEM Enhanced enrollment screens Managing 11 th and 12 th grade students Administration manual updates Standard Students testing with accommodations Combined Accommodations Roster and Testing Report Form September 12, 2007 11 11

Areas for Improvement – Day 1 Virtually all test invalidations were preventable – Plan ahead to ensure all staff are trained and prepared Provide accurate enrollment volumes Return materials – Day 1 to ACT, Days 2 -3 to PEM ACT - DVDs September 12, 2007 12 12

Areas for Improvement – Day 2 and Day 3 Return Material Labels Simplify Material Ordering Process Initial Enrollment Additional Orders Carrier Pick-up Windows September 12, 2007 13 13

How to Conduct a Successful Test Administration Become familiar with MME procedures and calendar Assign responsibilities Manage the test day schedule Read all training materials and supervisor manuals September 12, 2007 14 14

How to Conduct a Successful Test Administration, continued DON’T Wait until it’s too late DON’T miss DUE DATES Ask Questions – Don’t assume STATE TESTING is NOT ACT National Testing or MEAP September 12, 2007 15 15

MME Critical Dates Initial Testing (Spring 2008) March 11: ACT Plus Writing March 12: Work. Keys and Michigan Mathematics March 13: Michigan Science and Social Studies September 12, 2007 16 16

MME Critical Dates Makeup Testing (Spring 2008) March 25: ACT Plus Writing March 26: Work. Keys and Michigan Mathematics March 27: Michigan Science and Social Studies September 12, 2007 17 17

MME Critical Dates Accommodations Testing Windows (Spring 2008) Day 1 - March 11 – March 25 Day 2 - March 12 – March 26 Day 3 - March 13 – March 27 September 12, 2007 18 18

Future Administration Dates Session Component 2009 2010 Initial ACT Plus Writing 3/10 Work. Keys+Math 3/11 Science & SS 3/12 3/9 3/10 3/11 Makeup ACT Plus Writing 3/24 Work. Keys+Math 3/25 Science & SS 3/26 3/23 3/24 3/25 September 12, 2007 19 19

Major Activities on the Horizon For Spring 2008 Establish/renew Michigan high schools as test sites Identify/confirm key staff Test Supervisor (TS) Back-up Test Supervisor (BU) Test Accommodations Coordinator (TAC) Apply for testing accommodations Train key staff Test Supervisor Back-up Test Supervisor Test Accommodations Coordinator September 12, 2007 20 20

MME 2007 -2008 Schedule Week of September 4 September 11 September 12, 2007 Test Site Renewal/Establishment Packets sent to high school principals; including Workshop information Accommodations Training – Video Conference (for TACs) 21 21

MME 2007 -2008 Schedule September 12 • MME Fall Retake Video Conference • MME Spring 2008 Kickoff Video Conference September 14 Staff begin to register online for Workshop Training September 28 Test Site Renewal/Establishment Packets due back to ACT - Staff and facilities September 12, 2007 22 22

MME 2007 -2008 Schedule October 12 Administrator Training Workshop registration completed November 6 -16 Testing Staff Workshop Training conducted at 11 sites statewide November 16 December 12 Day 2 and Day 3 materials orders due September 12, 2007 23 23

MME 2007 -2008 Schedule December 3 Off-site testing requests due to ACT December 3 Receipt deadline for applying for ACT-approved accommodations January 25 Receipt deadline for applying for state-approved accommodations September 12, 2007 24 24

MME Test Center Renewal/Establishment Packets sent to high schools the week of September 4 Sent to HS principals Courtesy copy sent to District Assessment Coordinators Principals – select/confirm your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator. Then complete the MME Appointment of Testing Staff & School Information form. Deadline for return of Principal’s materials September 28 September 12, 2007 25 25

MME Test Center Renewal/Establishment Review key documents Standard Testing Requirements School Schedule and Site Options for Administration of the 2008 Michigan Merit Examination September 12, 2007 26 26

Key Documents, continued Summary of Test Administration Policies Qualifications and Responsibilities for Test Supervisors and Back-up Test Supervisors Qualifications for Test Accommodations Coordinators September 12, 2007 27 27

MME Test Center Renewal/Establishment Documents to be returned by September 28, 2007: Principals – MME Appointment of Testing Staff & School Information form. Test Supervisors - ACT State Testing 2008 Test Supervisor and Facilities Profile September 12, 2007 28 28

MME Test Center Renewal/Establishment, continued Back-up Test Supervisors - ACT State Testing 2008 Back-up Test Supervisor Profile Test Accommodations Coordinators - ACT State Testing 2008 Test Accommodations Coordinator Profile September 12, 2007 29 29

Assessment Sites Preferred site is in a quiet wing of the high school School in session for all students, or School for testing students only Off-site administration Community College ISD/RESA Other public facility Other private facility Each site must be approved by ACT September 12, 2007 30 30

Assessment Facilities Choice of testing rooms for standard time administration Uncrowded seating – prefer classrooms with 2530 examinees Manageable security – prefer no more than 100 examinees in one room Good lighting, comfortable temperature, quiet atmosphere September 12, 2007 31 31

Assessment Facilities Adequate writing surfaces No lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACT Must accommodate both test booklet and answer document September 12, 2007 32 32

Assessment Facilities Seating arrangements (Applies Equally to Desks and Tables) Seats must be assigned by testing staff as students enter room Minimum of 3 feet apart side-to-side (measured shoulderto-shoulder) Minimum of 3 feet apart front-to-back (measured head-tohead) All students must face the same direction, directly behind one another September 12, 2007 33 33

Assessment Facilities Freedom from distractions No one not involved in testing may be in the room Uninterrupted testing period required for all days of testing No unnecessary noises (bells, public address systems, etc. must be turned off) Testing rooms must be separated from regular school activities September 12, 2007 34 34

Required MME Personnel Test Supervisor Responsible for all MME assessment activities Responsible for all testing materials Back-up Test Supervisor Responsible to serve if Test Supervisor unable to do so Will assist the Test Supervisor Test Accommodations Coordinator Assures that each student requiring accommodations applies for them - ACT-approved or state-allowed Coordinates all Accommodations Testing for your school These personnel needed in each high school Named by September 28 September 12, 2007 35 35

Avoiding Conflicts of Interest Test (and Back-up) Test Supervisors have access to secure test materials prior to testing. To avoid the appearance of a conflict of interest, and to protect relatives (children, step-children, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety: Test (and Backup) Supervisors may not be related to any examinee taking the ACT/Work. Keys in 2007 -2008 anywhere in Michigan. Room supervisors and proctors may not assist in a room where any relative is being tested September 12, 2007 36 36

Avoiding Conflicts of Interest TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide) Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics) September 12, 2007 37 37

Other Assessment Personnel Required number of qualified assistants per room 1 room supervisor required for each room, Plus 1 proctor for every 25 examinees in the room after the first 25 (i. e. , 26 -50=1; 51 -75=2; 76 -100=3) Testing staff may not be Involved in test preparation for commercial gain outside of normal teaching responsibilities Enrolled in high school September 12, 2007 38 38

Assessment Administration Test Supervisors and TACs are responsible for training the staff that will assist them during the testing (e. g. , room supervisor, proctors, readers) Assessment administration staff will need to review procedures at least 30 minutes prior to the start of testing. Students assigned seating September 12, 2007 39 39

Assessment Administration No food or drink are permitted in testing room(s) – this applies to both staff and examinees. NO CELL PHONES IN TESTING ROOM Schedule adjustments will be necessary for students with different schedules (e. g. , night classes) All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 am. September 12, 2007 40 40

Security Receipt, check-in, and verification of test booklets by serial numbers Restricted access at all times from moment of receipt to return (documented “chain of custody”) Answer documents not returned to students after test responses are gridded Immediate and complete return of all Day 1 materials to ACT; and all Day 2 and Day 3 materials to Pearson Educational Measurement as outlined in “return of materials” procedures September 12, 2007 41 41

Security Identification of examinees at check in (personal recognition or photo ID) Direct consultation with ACT to handle testing irregularities for Day 1 Direct consultation with Pearson Educational Measurement to handle testing irregularities for Day 2 & Day 2 or 3 Unannounced observation of assessment administration in selected schools September 12, 2007 42 42

Exact Timing of the Tests More than one timepiece must be used in each room to ensure back-up Time remaining may not be posted All timing instructions must be read verbatim from the supervisor’s manuals September 12, 2007 43 43

Documentation of Test Day Procedures Testing Staff List returned with answer documents Roster, Seating Diagram, Test Book Count Form, and Testing Time Verification Form returned for each room Testing Irregularity Report Form(s) returned with answer documents Scanable - Supervisor’s Report Form (Day 1) and School ID Sheet (Day 2 & Day 3) completed accurately September 12, 2007 44 44

Training Workshops – what to expect, who must attend Half – Day Training Sessions Workshop materials available at each session ONLY for “Named” Test Staff -- ALL New Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session. September 12, 2007 45 45

Training Workshops – what to expect, who must attend What will be covered: Testing Requirements – before, during, and after testing Procedures for Day 1, Day 2, and Day 3 Ordering materials Returning materials Avoiding the Pitfalls Testing with Accommodations In-school training – room supervisors and proctors Question and Answers September 12, 2007 46 46

Training Workshops – what to expect, who must attend Arrive Early – All Attendees must sign-in THIS TRAINING IS ONLY FOR TS, Backup TS, Test Accommodations Coordinators, and District Coordinators. A portion of the training will be via video/DVD – you will have the opportunity to order a copy of the video following your training. September 12, 2007 47 47

Training Workshops – what to expect, who must attend If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME. If you have previously been trained in one of last year’s 12 “official” workshops, and choose not to attend this year, we will send you a packet of new materials. September 12, 2007 48 48

Training Dates and Locations Nov 6 – Kalamazoo Nov 6 – Traverse City Nov 7 – Alpena Nov 8 – Marquette Nov 8 – Mt Pleasant Nov 9 – Sault Ste Marie September 12, 2007 Nov 12 - Warren Nov 13 – Lansing Nov 14 – Grand Rapids Nov 15 – Novi Nov 16 - Detroit 49 49

Following the Training Testing staff must read and be familiar with both the Day 1 and Days 2 -3 supervisor’s manuals (included with training materials) The Test Supervisor must organize an in-school (before test day) completion of all Day 1 pre-test information sections of the ACT Plus Writing and ensure ID labels are correctly affixed to each Day 1 answer folder. September 12, 2007 50 50

Following the Training The Test Supervisor must organize a separate in-school (before test day) completion of Day 2 and Day 3 Answer Folder demographic information and ensure ID labels are correctly affixed to each Day 2 and Day 3 answer folder. A local training session for all staff is required before testing (conducted by the Test Supervisor at each school). A separate training session is required for all staff who will be supporting students testing with accommodations (conducted by the TAC at each school). Plan ahead! September 12, 2007 51 51

Students testing with accommodations For the MME Day 1, two types of Accommodations will be available: ACT Approved Accommodations State – Allowed Accommodations For Day 2 and Day 3, no approval required, based on student IEP. 504 plan, or ELL instruction September 12, 2007 52 52

Training for TACs September 11, 2007 – MME Accommodations Training Workshop Training video conference from Wayne RESA yesterday Posted at www. mistreamnet. com Especially for Test Accommodations Coordinators (TAC) Does not replace the required workshops in November Principals – ensure your TACs view this training September 12, 2007 53 53

After the September 11 th TAC Training Review materials on the MME website – www. michigan. gov/mme MME Accommodations Summary Table, Spring 2008 Procedures for Requesting ACT Test Accommodations for Day 1 of the Michigan Merit Examination (MME) – March 2008 Michigan Merit Examination (MME) Day 1 – Request for ACT-Approved Test Accommodations Application for State Allowed – Accommodations – March 2008 Michigan Merit Examination (MME) – Day 1 Test Accommodations Coordinator Header (for 2008 ACT State Testing) September 12, 2007 54 54

Home School Students Home School students wishing to participate in the MME will test at their local public high school The home school community has been notified of this opportunity Local Public Schools – will need to work with local home school students wishing to take the MME September 12, 2007 55 55

Non-Public School Students Non-Public Schools are encouraged to participate in MME Participation Model #1 – fully participate in all facets of MME to support your students and establish your school as an MME test site September 12, 2007 56 56

Non-Public School Students, con’t. Participation Model #2 – allow your students who are interested in taking the MME to test at one of 8 auxiliary test sites throughout the state on the designated weekday test dates. If any of your interested students require accommodations, agree to submit the necessary documentation and administer the accommodated testing in your school on the designated testing dates. Complete the appropriate test site establishment and testing staff forms and return to ACT by Sept 28 September 12, 2007 57 57

Questions? Email – answers@resa. net Fax: 734 -334 -1857 September 12, 2007 58 58

MME Day 2 and Day 3 Materials Order Log into the state site: www. Michigan. gov/oeaa-secure New users will need to obtain a user ID and password from their school district administrator of the OEAA secure site. OEAA Secure Site user manual is located on OEAA-login screen. Provides step by step instruction on how to maneuver through the site. Email mme@michigan. gov with any questions or concerns with the OEAA site. September 12, 2007 59 59

Select Additional Orders & Shipment Tracking September 12, 2007 60 60

Select Profile Tab September 12, 2007 61 61

Profile Tab Verify that the MME Test Supervisor, Back up Test Supervisor and Test Accommodation Coordinator information is accurate. Changes can NOT be made to this screen. Contact ACT if updates are needed. September 12, 2007 62 62

Enrollment Tab Select MME Test Cycle September 12, 2007 63 63

Select Enrollment Tab September 12, 2007 64 64

Enrollment Tab The Enrollment Screen has links: Detail Instructions Enrollment Please read detailed instructions then select the enrollment link. September 12, 2007 65 65

Select Enrollment Tab September 12, 2007 66 66

Enrollment Tab Enrollment window 12, 2007 Nov 16 to Dec Order materials Quantity – Standard Time Quantity – Regular Print Extended Time Quantity – Accommodated Format Materials September 12, 2007 67 67

Next Steps Obtain a user ID and password for the OEAA secure site if you don’t currently have one. Validate the MME Test Supervisor, Back Up Test Supervisor and Test Accommodations Coordinator information is accurate Enrollment window of Nov 16 – Dec 12 Order Day 2 and Day 3 Materials September 12, 2007 68 68

Questions? Email – answers@resa. net Fax: 734 -334 -1857 September 12, 2007 69 69

Helping Students Prepare for MME Assure that the high school’s curriculum is aligned to state standards and benchmarks, the new high school content expectations, and ACT-assessed standards Assure that course content matches course titles Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with the similar rigor) September 12, 2007 70 70

Helping Students Prepare for MME Have students participate in reasonable ACT prep activities Use ACT or commercial products to practice taking a timed test Become comfortable with the test formats Focus on learning the skills defined in the standards and benchmarks and the new High School Content Expectations rather than just practicing test-taking skills September 12, 2007 71 71

Getting Started Now Review past MME reports/Student Data File What percent of students take recommended college core courses? What is the performance of students taking college core versus those who did not? What are the trends over time? September 12, 2007 72 72

Getting Started, continued What are the implications of MME results? For counselors - better course-taking advice? For academic departments - improved rigor of courses? For districts - More rigorous graduations requirements? September 12, 2007 73 73

Key Resources September 11, 2007 - Video conference on MME assessment accommodations (DVD/videotape available from Wayne RESA; videostreamed as well: http: //www. mistreamnet. com, click on 'Archived Stream. ’) September 12, 2007 74 74

More Key Resources September 12, 2007 - Video conference on 2007 -2008 Preliminary MME plans (DVD/videotape available from Wayne RESA; videostreamed as well: http: //www. mistreamnet. com, click on 'Archived Stream. ’ www. michigan. gov/mme - website has considerable resources; check it periodically September 12, 2007 75 75

Questions? Email – answers@resa. net Fax: 734 -334 -1857 September 12, 2007 76 76

For Questions and Comments Pat King, Analyst – MME Administration & Reporting (517) 335 -6780 voice King. P@michigan. gov Jim Griffiths, Manager, Assessment Administration & Reporting (517) 373 -4332 voice Griffiths. J@michigan. gov Joseph Maritneau, Manager of General Assessment (517) 241 -4710 voice Martineau. J@michigan. gov Michigan Department of Education Office of Educational Assessment & Accountability P. O. Box 30008 Lansing, MI 48909 www. michigan. gov/mme September 12, 2007 77 77

For Questions and Comments Regarding Accommodations Peggy Dutcher (questions regarding accommodations for student with disabilities (517) 241 -4416 voice Dutcher. P@michigan. gov Phil Chase (questions regarding accommodations for English Language Learners (ELL)) (517) 335 -3967 voice Chase. P 2@michigan. gov September 12, 2007 78 78

For More Information For more information on MME www. michigan. gov/mme (877) 560 -TEST (8378) mme@michigan. gov For ACT specific questions ACT State Testing (800) 553 -6244 x 2800 ACT State Testing Accommodations (800) 553 -6244 x 1788 mi. mme@act. org For Pearson Educational Measurement (800) 204 -4109 September 12, 2007 79 79