Michigan Department of Education Cash Management System Craig
- Slides: 18
Michigan Department of Education Cash Management System Craig Thurman Office of Financial Management July 30, 2008
Cash Management System CMS replaces the Grants Cash Management and Reporting System (GCMRS) • • 2 New technology Increased functionality Improved usability Integration with MEGS Improved security Fiscal monitoring tools New accounting procedures
Functions for Recipients • Request funds • Certify fund requests • Report and certify final expenditures • View data • Control access 3
Functions for MDE • Monitor and control cash disbursements • Authorize disbursements to recipients via MAIN 4
CMS: Accessing the Website https: //mdoe. state. mi. us/cms 5
Security Level Access and Options Number 1 -Recipient Certify 6 • Request funds for a project • Certify funds requests • Report final expenditures • View data • Control access • Maintain business contacts • Certify final expenditures
Security Level Access and Options Number 2 -Recipient Enter • Request funds • Report final expenditures • View data • Maintain business contacts 7
Security Level Access and Options Number 3 -Recipient View • View data • Maintain business contacts 8
Requesting Funds for a Project • Active projects are listed • Click column headers to sort the list • Select the project 9
Requesting Funds for a Project • Enter Interim Cumulative Expenditures • Enter Advance Amount, click “ 30 Day Advance”, if applicable • Save. CMS calculates Current Total Cash Request. • Navigate: List, Previous, Next 10
Viewing Data • View your CMS data • Payment Ledger • Disbursements 11 • Export to spreadsheet
Payment Ledger 12
Disbursements 13
Controlling Access • Control users with Recipient Enter and Recipient View access • E-mail Contact? Will also receive copies of automated CMS e-mails 14
Maintaining Business Contact • Business Contact will receive CMS automated e-mail notices 15
CMS System Generated Notices • Final Expenditure Report due • Final Expenditure Report delinquent • Overpayment • Reopened Final Expenditure Report • Disbursements 16
FINAL EXPENDITURE REPORTS 17
Contact Information CMS: Debby Roberts at (517) 335 -0534 CMS Security: Janet Brown at (517) 335 -0550 Email Website 18 MDE-cms@michigan. gov https: //www. mdoe. state. mi. us/cms/
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