METADATA ORGANISATION ESDS APPROACHES AND RESOURCES VEERLE VAN

METADATA ORGANISATION ESDS APPROACHES AND RESOURCES ……………………. . . . . . . VEERLE VAN DEN EYNDEN …………………. UK DATA ARCHIVE UNIVERSITY OF ESSEX …………………. 4 th RESEARCH METHODS FESTIVAL OXFORD, 5 -8 JULY 2010

METADATA ………………………………………………………………. . • Standardised structured core data documentation for: • bibliographic reference • resource discovery (searchable) – catalogue record with sufficient information for users to decide if the data are suitable • make data understandable, traceable and useable • International standards / schemes • Data Documentation Initiative (DDI) – e. g. for ESDS • Dublin Core • ISO 19115 • Metadata Encoding and Transmission Standard (METS) • General International Standard Archival Description (ISAD(G)) ………………………………………………………………. . … UK DATA ARCHIVE

CORE METADATA ARCHIVED DATA ………………………………………………………………. . • • • Dataset title Name, institution and contact details of data owner Abstract Keywords / subject categories Funding source and award number Temporal coverage (data collection start and end dates) Geographic coverage (country, region, longitude/latitude) Data availability / access conditions Copyright holder Data submission date Data parameters: type, format, sample size, units, sampling procedure • Provenance of dataset ………………………………………………………………. . … UK DATA ARCHIVE

CREATE METADATA ………………………………………………………………. . • • • Data deposit forms, tools and processes Metadata creation tool E. g. Meta. Genie, Go-Geo! Geo. Doc (http: //geodoc. edina. ac. uk/geodoc/editor/start) DDI documentation derived from software packages using DDI tools (http: //tools. ddialliance. org/) • • www. ddialliance. org/codebook/index. html metadata tools: http: //tools. ddialliance. org ………………………………………………………………. . … UK DATA ARCHIVE

CATALOGUE METADATA FOR ESDS ………………………………………………………………. . • UK Data Archive / ESDS collects and creates structured metadata for each archived dataset from various sources: • data deposit form (www. esds. ac. uk/aandp/create/depform. asp) • documentation provided by data owner • admin metadata created during ingest data processing • data listing, variable lists compiled during processing • processing details and information gathered in ‘readme’ file for users • keywords from HASSET thesaurus - keyword index covers data elements and concepts • Standardised elements + controlled vocabularies = consistent search and retrieval ………………………………………………………………. . … UK DATA ARCHIVE

GOOD METADATA ………………………………………………………………. . • Quality of information provided by data owner determines ease of discovery and appropriate re-use • complete data deposit form as fully as possible, with meaningful information • data processor adds details from documentation received • Catalogue records can thus be very detailed or fairly short • Guidance: www. data-archive. ac. uk/sharing/metadata. asp ………………………………………………………………. . … UK DATA ARCHIVE

CONTACT ………………………………………………………………. . RESEARCH DATA MANAGEMENT SUPPORT SERVICES UK DATA ARCHIVE UNIVERSIY OF ESSEX WIVENHOE PARK COLCHESTER ESSEX CO 4 3 SQ ………………. T +44 (0)1206 872001 E datashar@data-archive. ac. uk www. data-archive. ac. uk/sharing ………………………………………………………………. . … UK DATA ARCHIVE