Mentis HR and Payroll We Deliver IT Mentis

Mentis HR and Payroll “We Deliver IT”

Mentis At a Glance • Web Based Payroll • Employee Training and Development • Employee Performance And Appraisal • Recruitment and Job Site • Intranet Portal • Statutory Compliances

Innovation Driven Technology Excellence EMS Workflows Configuration Automation Employee Self Service Leave Management Workflow Manager Recruitment Manager Self Service Attendance Management Employee Database Reimbursement Leave rules, Shifts & Roaster Settings Appraisals Organization Structure Claims, Advance & Loan Letter Generation Appraisals Resignation Workflow Resignation KPI, KRA, Ratings & Evaluators Dashboard & Announcements Recruitment Recruiters, Budgets Salary Formulae Training & Development Access Roles Payroll & Tax Calculations Reports

SELF SERVICE INFORMATION VIEW SELF INFORMATION VIEW PAYSLIPS COMPANY ANNOUNCEMENTS DASHBOARD EXCHANGE MESSAGES EMPLOYEE REQUEST/APPROVALS RESIGNATION REIMBURSEMENT CLAIM LOANS AND ADVANCES MANPOWER REQUEST ASSET ISSUANCE TRAINING NEED ATTENDANCE REGULARIZATION LEAVE APPLICATION LEAVE CANCELLATION OTHER ACTIVITIES MARK ATTENDANCE TAX DECLARATION SELF APPRAISAL DEFINE SELF KRA/KPI INTERVIEW ASSESSMENT TRAINING FEEDBACK SUBORDINATE KRA/KPI SUBORDINATE LEAVE SUBORDINATE APPRAISALS

ONBOARDING CONFIGURATION JOINING DOCUMENTS JOINING CHECKLIST JOINING ALERTS JOINING ACTION QUICK CREATE UPLOAD DOCUMENTS ALLOCATE SUPERVISOR UPLOAD TAX INVESTMENTS ALLOCATE ROSTER ASSIGN PRIVILEGES ENTER PF/ESI INFORMATION ASSIGN LEAVE POLICY APPROVAL WORKFLOW ASSIGN/GENERATE CODE INDUCTION CHECKLIST ASSIGN SALARY STRUCTURE ALLOCATE EMAIL ID ISSUE ASSETS REFERENCE CHECKS SYSTEM ACTIONS AUTOGENERATE CODES NOTIFY DEPARTMENTS EMAIL EMPLOYEE

EXIT MANAGEMENT CONFIGURATION OPTIONS CREATE CLEARANCE FORMS ASSIGN CLEARANCE AUTHORITY CREATE CHECKLIST CREATE EXIT FORMS CLEARANCE DEPARTMENTS EXIT FORM QUESTIONS RESIGNATION APPROVAL WORKFLOW EXIT PROCESS - WORKFLOW EMPLOYEE RESIGNATION FINALIZATION NOTIFICATION ALERT CLEARANCE NOTIFICATIONS RESIGNATION ACCEPTANCE ONLINE CLEARANCE EXIT PROCESS – FNF SETTLEMENT COMPILE CLEARANCE ENTER DUE RECOVERY LEAVE ADJUSTMENT NOTICE PERIOD ADJUSTMENT POSTING TO PAYROLL TAX ADJUSTMENTS FNF STATEMENT GRATUITY SETTLEMENT FINISH FNF PROCESS EXIT INTERVIEW ATTRITION ANALYSIS EXIT PROCESS – OTHER ACTIVITIES REGISNATION PULL BACK REHIRING NOTES/ELIGIBILITY BACKGROUND VERIFICATION NOTES

ATTENDANCE AND TIME OFFICE ADMINISTRATION/CONFIGURATION OPTIONS DEFINE SHIFTS MAP SUPERVISORS MAP TIME KEEPERS MULTIPLE OPTIONS MARK ATTENDANCE ONLNE MARK FOR SUBORDINATES EXCEL UPLOAD BIOMETRIC/ACCESS CARD INTEGRATION MARKING BY HR MARKING BY BACKOFFICE EMPLOYEE ACTIONS MARK SELF ATTENDANCE REGULARIZE ATTENDANCE GET LATE/MIS ALERTS SUPERVISOR ACTIONS MARK SUBORDINATE ATTENDANCE APPROVE ATTENDANCE REGULARIZATION REPORTS STATUTORY REPORTS ABSENTEEISM ATTENDANCE REPORTS OPERATIONAL FEATURES LATE COMING RULES LATE COMING ALERT ATTENDANCE MISS ALERT

LEAVE MANAGEMENT ADMINISTRATION/CONFIGURATION OPTIONS DEFINE LEAVE POLICY CREATE LEAVE TYPES DEFINE HOLIDAY CALENDARS APPROVAL RULES CONFIGURE LEAVE RULES EMPLOYEE ACTIONS VIEW LEAVE BALANCE APPLY FOR LEAVE EMAIL NOTIFICATION SENT SUPERVISOR ACTIONS VIEW LEAVE APPLICATION APPROVE/REJECT LEAVE BALANCE UPDATED APPLY FOR SUBORDINATE APPROVE/REJECT LEAVE EMAIL NOTIFICATION SENT LEAVE REGULARIZATION UPDATE LEAVE BALANCE APPROVE/CANCEL LEAVES LEAVE REPORTS LEAVE ENCASHMENT CREATE EMAIL TEMPLATES LEAVE CARRYFORWARD RULE BASED ACCRUALS HR ACTIONS OPERATIONAL FEATURES LEAVE ENCASHMENT

ONLINE PAYROLL SYSTEM ADMINISTRATION/CONFIGURATION OPTIONS DEFINE SALARY STRUCTURES CONFIGURE PF/ESI RULES CONFIGURE DEDUCTIONS CONFIGURE SALARY COMPONENTS HR ACTIONS PROCESS PAYROLL FULL & FINAL SETTMENT VERIFY PAYROLLBACK PAYROLL RERUN PAYROLL FREEZE PAYROLL GENERATE SALARY SLIPS GENERATE REPORTS PROCESS ARREARS ACCOUNTS ACTIONS CALCULATE/VALIDATE CHANGE/APPROVE PAYMENT TAX GENERATE BANK TRANSFERS GENERATE REPORTS TAX ADJUSTMENTS HOLD/RELEASE SALARY GENERATE RECONCILLIATIONS EMAIL PAYSLIPS POSTING TO ERP

ONLINE EMPLOYEE TDS ADMINISTRATION/CONFIGURATION OPTIONS CONFIGURE TAX SLABS CONFIGURE SECTIONS CONFIGURE INVESTMENT CONFIGURE MAXIMUM LIMITS EMPLOYEE ACTIONS ENTER DECLARATION ATTACH DOCUMENTS UPLOAD DECLARATIONS VIEW TAX COMPUTATIONS VIEW FORM 16 ACCOUNTS ACTIONS APPROVE DECLARATIONS VALIDATE DOCUMENTS TAX ADJUSTMENTS GENERATE FORM 24/26 GENERATE REPORTS COMPUTE EMPLOYEE TAX ESTIMATIONS

E-RECRUITMENT SYSTEM ADMINISTRATION/CONFIGURATION OPTIONS DEFINE RECRUITERS DEFINE BUDGETS CONFIGURE SUBSCRIPTIONS CONFIGURE JOBSITE CONFIGURE PAYMENT TERMS DEFINE JOB DESCRIPTIONS EMPLOYEE/HIRING MANAGER ACTIONS RAISE MPR CONDUCT INTERVIEW CANDIDATE ASSESSMENT SUPERVISOR/HOD ACTIONS APPROVE MPR SHORTLIST CANDIDATES HR ACTIONS APPROVE MPR CREATE JOB POSITIONS SCREEN CANDIDATES OFFER/REGRET LETTER CANDIDATE ASSESSMENT FINALIZE/HOLD CANDIDATES MANAGEMENT ACTIONS APPROVE OFFER LETTERS APPROVE BUDGETS SEARCH CANDIDATES MANAGE RESUMES JOINING FORMALITIES

APPRAISAL SYSTEM ADMINISTRATION/CONFIGURATION OPTIONS DEFINE GROUPS DEFINE KRA/KPI INCREMENT RULES DEFINE APPRAISAL PERIOD MAP EVALUATORS CONFIGURE RATING SCALE DEFINE JOB DESCRIPTIONS DEFINE KRA WEIGHTAGE EMPLOYEE ACTIONS DEFINE/ADD SELF KRAS SELF APPRAISALS SUPERVISOR ACTIONS SUBORDINATE KRAS SUBORDINATE APPRAISALS RECOMMEND TRAININGS HR ACTIONS INITIATE APPRAISALS APPROVE KRAs GENERATE INCREMENTS POST INCREMENTS TO PAYROLL MANAGEMENT ACTIONS AUTHORIZE INCREMENTS TRAINING NEED ANALYSIS COMPILE APPRAISALS BELL CURVE ANALYSIS

GOAL SETTING SYSTEM ADMINISTRATION/CONFIGURATION OPTIONS DEFINE GOALS CONFIGURE FREQUENCY CLASSIFY GOALS DEFINE DEPARMENT TARGET ASSIGN GOALS CONFIGURE MEASURES ALLOCATE TARGET VIEW GOAL SHEET EMPLOYEE ACTIONS ACCEPT GOALS ENTER ACHIVEMENTS VIEW GOAL SHEET SUPERVISOR ACTIONS VIEW TEAM GOALS APPROVE ACHIVEMENTS TRACK/VIEW TEAM GOALS MANAGEMENT ACTIONS VIEW ORGANIZATION GOALS DEVIATION ANALYSIS DRILLDOWN ANALYSIS TRACK OVERALL ACHIEVEMENTS INDICATOR ANALYSIS

TRAINING SYSTEM ADMINISTRATION/CONFIGURATION OPTIONS DEFINE SKILLS DEFINE TRAINING TYPES DEFINE FACULTIES MAP SKILLS CONFIGURE TRAININGS CONFIGURE MODULES DEFINE TRAINING BUDGET DEFINE TRAINING TYPE EMPLOYEE ACTIONS REQUEST FOR TRAINING VIEW ALLOTED TRAININGS TRAINING FEEDBACK SUPERVISOR ACTIONS RECOMMEND TRAINING EFFECTIVENESS FEEDBACK HR ACTIONS INITIATE TRAINING SCHEDULE TRAINING INVITATIONS TRAINING CALENDAR TRAINING ATTENDANCE FEEDBACK ANALYSIS MANAGEMENT ACTIONS APPROVE BUDGETS ANALYZE EFFECTIVENESS

STATUTORY REPORTS PF REPORTS/FORMS FORM 2 COMBINED CHALLAN PF SUMMARY FORM 6 A FORM 5 FORM 3 A PF CHALLAN PF STATEMENT PF TRANSFER 13 A ESI REPORTS/FORMS ESI SUMMARY FORM 7 FORM 16 FORM 3 ESI CHALLAN FORM 5 - RETURN ESI STATEMENT FORM 1 INCOME TAX FORM 16 FORM 24 FORM 26 FORM 27 OTHER/MISC FORMS MUSTER ROLL FORM 37 CA REPORT LEAVE – FORM 14 & 15 ADULT REGISTER FORM C (BONUS) GRATUITY NOMINATION FORM 18 FORM 37

ADD-ON MODULES ASSET TRACKING SYSTEM ASSET REQUISITION ASSET APPROVAL ASSET ALLOCATION ASSET HANDOVER NEW JOINEE REQUESTS INVENTORY ASSET ALLOCATION RULES MAINTENANCE EMPLOYEE CAB MANAGEMENT DEFINE CABS DEFINE ROUTES DEFINE PICKUP POINTS ASSIGN CABS EMPLOYEE SUCCESSION PLANNING MAP POSITION SKILLS MAP SUCCESSORS GENERATE SUCCESSION PLAN INTRANET PORTAL ANNOUNCEMENTS MESSAGES ANNIVERSARIES BIRTHDAY WISHES DOCUMENT MANAGEMENT SYSTEM EMPLOYEE DOCUMENTS PUBLIC DOCUMENTS COMPANY DOCUMENTS

KEY DIFFERENTIATORS Helpdesk System ü ü Better internal control and greater transparency, system can track the efficiencies of support departments, view employee query resolution efficiencies and help track any escalation effectively Formula Builder ü ü Highly configurable, handles complex salary structures and requires no/little customizations in future Workflow Configuration ü ü Business rules can be easily mapped, allows multiple rules across departments and highly scalable as per company growth Tested on high volume implementation ü ü No Surprises or performance issues when the volume is increased in terms of employees and locations Advance Shift Roasters ü ü Allows better management of shift based attendance in complicated 24 x 7 service organizations with multiple/overlapping shifts

KEY DIFFERENTIATORS Report Query Builder ü ü As business starts using the system, new requirements for reporting arises, the report builder allows the users to have full control over various analytics as needed Dynamic Leave Policies ü ü Dynamic and configurable leave rules that can be altered as per customer requirements, allows better tracking of leave carry forward, encashment and works on both financial F&F Control Workflows ü ü A comprehensive F&F workflow that is highly configurable as per the business needs, provides automatic alerts, detail tracking of outstanding dues, recoveries, adjustment of notice period and leave encashment SMS Based Workflows ü ü An optional add-on that allows the users to submit OD and CL requests via SMS in case of emergency

KEY DIFFERENTIATORS Email based approvals ü ü Eliminates the need to login to the system for leave approvals, the approvals can be done directly through email thus saving time and more convenient for higher management and travelling managers SMS alerts ü ü Timely identification of deviations and eliminates last minute queries. For instance every time an employee is marked as short shift or late employee is alerted in advance and not after receiving salary slips thus eliminating excessive queries and better transparency and control Multiple Leave Policies ü ü Highly configurable leave policy administrator allows maintaining different leaves rules based on grade or department, allows implementing pro-rata leave accrual without any manual intervention Absconding alerts ü ü If employee do not show up for the work without informing, the system would automatically block all access of the employee and put their salaries on hold, this prevents accidental payout of salaries of employees who are absconding and allows maintaining of records of such incidents

KEY DIFFERENTIATORS Bulk Operations ü ü To ensure that the system is used without any hindrances and save user efforts by providing excel based bulk operations like bulk upload of new employees, deputation, reassignment and resignations Workforce Planners ü ü Allows management to define budgeted, planned, approved and projected positions making the needs for approval for hiring/replacement minimal while keeping the necessary controls to ensure that the workforce stay within budgeted limits Training Need Identification ü ü View the skill and competency gap and identify the key areas requiring training, allows planning of training schedule based on the skill gaps and maintain the training schedule for the entire organization. Training budgets can also be defined and tracked Skill Matrix ü ü View the skill matrix based on various criteria for internal recruitment, transfers and deputation

KEY DIFFERENTIATORS Bell Curve Analysis ü ü View the bell curve of your organization after performance evaluation to allow streamlining the succession and growth plan of employees based on their performance Corporate Job Site ü ü To stay ahead while connecting with your prospect employees, create and publish your own corporate job site. Fully integrated with the backend Mentis HRIS in terms of job openings, interview scheduling, refreshing profile information and share status of the job applicants. A comprehensive search criteria to filter the candidates based on a variety of filter criteria allow to quickly search through the entire resume database Configurable Taxation Policies ü ü Stay current with the statutory changes with minimal impact on the system. The dynamic tax slabs/section/investment configurations allows the software to stay current as per the changes in the budget without waiting for patches

KEY DIFFERENTIATORS Dynamic Letter Generation ü ü Create as many types of letter templates in word format and use those to issue letters using the system. No limitations on number of templates or need for vendor customizations in case new templates need to be added or existing ones need modification. A comprehensive search criteria to select the employees based on various conditions and then generate and issue letters in bulk Letter Approval and Duplicate Generation ü ü Letter generation is controlled via approval system and checks in the system for duplicate letter generation. An audit trail to keep track of all letters generated through the system Payroll Generation -> Approval workflows ü ü More than a mere payroll calculator, the mentis payroll is a fully workflow system that tracks the payroll from the calculation/computation to the rectification, approval and disbursement process. In case you need to put salaries of a large number of employees on hold simply upload the file while computing the payroll and the employees uploaded would be excluded from the payroll. You can include them later.

KEY FACTS • Mentis forms 65% of the total revenue for Bennett • Mentis Business has been growing fastest in comparison to competition • Over 10 customers in the last quarter alone • Over 50% of customers have purchased additional modules of Mentis • Mentis Quote inclusive of 1 year AMC, Implementation and standard customizations • Lowest TCO and Highest ROI with very nominal customization charges • Offered highest degree of customizations to our customers with very little investment

BENNETT ADVANTAGE • Strong Partner Network • Strong Domain Expertise • Experience Team • Proven Track Record • Wide Range of Offerings (HR –> Insurance –> Wealth Management –> CRM –> ERP –> Anti-Fraud –> E-Learning –> Customized Solutions) • Scalable Solutions Built using latest technologies

REACH US Address • Building No. 6, 2 nd Floor, Lakshmi Garden , Opp Metro Pillar No-337. Near Ramesh Nagar Metro station. Website • http: //www. bennettss. com Email • sales@bennettss. com Phone • +91 11 64691241/242, +91 11 64691246/250. Twitter • http: //www. twitter. com/bennetttech Linked. In • http: //www. linkedin. com/companies/657701