Memorandum Writing Assignment by Ruth Anderson 1 Memorandum

Memorandum Writing Assignment (任务) by Ruth Anderson 1

Memorandum Assignment Walkthrough We are going to walk through the memo assignment So take out a piece of paper and a pen. Here is this week’s writing assignment (任务) : 2

Assignment (任务) #4: Memorandum Due: The next afternoon class (Week 14) Based on Exercise 3. 2 on pages 50 -51 of the textbook. Write a Memorandum to the Dale Korchinsky, the personnel manager at PROVO, to let him know that you have met your education requirements. Use the outline on the bottom of the assignment page, NOT an outline you created for class. 3

Assignment (任务) #4: Memorandum Due: The next afternoon class (Week 14) Use Assignment Formatting: In the top, right corner include your name, under that your student number and under that your class There should be a blank line before and after the assignment title which should be centered. The assignment title should include the number of the assignment on the left of a colon and the title of the assignment on the right. Left-justify (左对齐) the text (even on the left, ragged on the right) 4

Assignment (任务) #4: Memorandum Due: The next afternoon class (Week 14) Use proper (适当) memo formatting (版式). PROVO’s (标准) memo format (版式) is the same as the ‘General Format of Memos’ example (例子) on page 2 of the Memo handout. 5

Assignment (任务) #4: Memorandum Due: The next afternoon class (Week 14) In the date field put the date you write the memorandum. Make sure you have a relevant Subject line and that it is separate from the body of memo 6

Outline Exercise 3. 2 7

Summary Statement: Now meet education requirements Have diploma in Business Administration Background: re: June 12, 2010 letter in my file from you Hired on conditions – make up educational deficiencies (three courses) – get diploma in Business Administration within 3 years Details: Now have diploma in Business Administration – diploma and transcript attached Make copies for my file Return originals Closing Statement: all requirements for continued employment at Provo department stores met ahead of schedule 8

Memorandum Walkthrough Let’s go through the instructions (说明). We’ll start with: • Use Assignment (任务) formatting (版式). So, what should you do first? Ima Student 1202060428 3 B Assignment #4: Memorandum 9

The next important instruction is: • Use proper (适当) memo formatting (版式). • PROVO’s (标准) memo format (版式) is the same as the ‘General Format of Memos’ example (例子) on page 2 of the Memo handout. On page 2 of the Memos handout you will find the ‘General Format of Memos’ example (例子). It looks like this: 10

<Company Name> Interoffice Memorandum To: __________ From: _________ Date: __________ Subject: ______________ Signature: _________ c. c. enc 11

We should start at the top <Company Name> Interoffice Memorandum 12

<Company Name> Interoffice Memorandum What is the name of the company that you work for in Exercise 3. 2? PROVO 13

<Company Name> Interoffice Memorandum Now add “Interoffice Memorandum” PROVO 14

<Company Name> Interoffice Memorandum Now add “Interoffice Memorandum” PROVO Interoffice Memorandum 15

Interoffice Memorandum To: __________ From: _________ Who is the memo going to? • Write a Memorandum to the Dale Korchinsky, the personnel manager at PROVO, PROVO Interoffice Memorandum To: 16

Interoffice Memorandum To: __________ From: _________ Who is the memo going to? • Write a Memorandum to the Dale Korchinsky, the personnel manager at PROVO, PROVO Interoffice Memorandum To: Dale Korchinsky, Personnel Manager 17

Interoffice Memorandum To: __________ From: _________ In this exercise, who are you? Use your own full name. See exercise 3. 2 for your title, then fill in the correct information in your “From: ” field. PROVO Interoffice Memorandum To: Dale Korchinsky, Personnel Manager From: 18

Interoffice Memorandum To: __________ From: _________ In this exercise, who are you? Use your own full name. See exercise 3. 2 for your title, then fill in the correct information in your “From: ” field. PROVO Interoffice Memorandum To: Dale Korchinsky, Personnel Manager From: Blah, Blah 19

Interoffice Memorandum Date: __________ Subject: ______________ What date do you use? In the date field put the date you write the memorandum. PROVO Interoffice Memorandum To: Dale Korchinsky, Personnel Manager From: Blah, Blah Date: 20

Interoffice Memorandum Date: __________ Subject: ______________ What date do you use? In the date field put the date you write the memorandum. PROVO Interoffice Memorandum To: Dale Korchinsky, Personnel Manager From: Blah, Blah Date: Blah bl, blah 21

Interoffice Memorandum Summary Statement: Now meet education requirements Date: __________ Have diploma in Business Administration Subject: ______________ Background: re: June 12, 2009 letter in my file from you What is the subject of this memorandum? Hired on conditions – make up educational deficiencies (three courses) I am going to show you the outline so you – get diploma in Business Administration within 3 years can decide what to write here. Details: To: Dale Korchinsky, Personnel Manager Now have diploma in Business Administration From: Blah, Blah – diploma and transcript attached Date: Blah bl, blah Subject: Make copies for my file Return originals Closing Statement: all requirements for continued employment at Provo department stores met 22 ahead of schedule

Interoffice Memorandum Date: __________ Subject: ______________ What is the subject of this memorandum? I am going to show you the outline so you can decide what to write here. To: Dale Korchinsky, Personnel Manager From: Blah, Blah Date: Blah bl, blah Subject: Blah blah blah 23

Subject: ______________ Now it is time to write the body of the memo. Let’s start with the first paragraph. Subject: Blah blah blah 24

Subject: ______________ Summary Statement: Now meet education requirements Have diploma in Business Administration The first paragraph should include the information from Background: re: June 12, 2010 letter in my file from the Summary Statement and you may include the Background Hired on conditions – make up educational information. You decide. deficiencies (three courses) Subject: Blah blah blah – get diploma in Business Administration within 3 years 25

Subject: ______________ The first paragraph should include the information from the Summary Statement and may include the Background information. You decide. Subject: Blah blah blah Notice (注意) the blank line after the Subject line Blah blah blah blah blah blah blah blah. Blah blah blah. 26

Subject: ______________ Next come the middle paragraph or paragraphs. Blah blah blah blah blah blah blah blah. Blah blah blah. 27

Subject: ______________ Background: re: June 12, 2010 letter in my file from you Hired on conditions – make up educational deficiencies (three courses) – get diploma in Business Administration within 3 years If you did not put the Background information in your first paragraph then it comes next, followed by Details: the Details info. Now have diploma in Business Administration Blah blah blah blah blah blah – diploma and transcript attached blah blah. Blah blah blah. Make copies for my file Return originals 28

Subject: ______________ If you did not put the Background information in your first paragraph then it comes next, followed by the Details info. Blah blah blah blah blah blah blah blah. Blah blah blah. Notice (注意) the blank lines between paragraphs Blah blah blah blah blah blah blah. Blah blah blah blah blah blah. Blah blah. . . . 29

Subject: ______________ Then you need a closing paragraph. Blah blah blah blah blah blah blah. Blah blah blah blah blah blah. Blah blah. . . . 30

Subject: ______________ Closing Statement: all requirements for continued employment at Provo department stores met ahead of schedule Your closing paragraph should include the Closing Statement information. Blah blah blah blah blah blah blah. Blah blah blah blah blah blah. Blah blah. . . . 31

Subject: ______________ Your closing paragraph should include the Closing Statement information. Blah blah blah blah blah blah blah. Blah blah blah blah blah blah. Blah blah blah. 32

Signature: _________ c. c. enc Now it is time to sign your full name Blah blah blah blah. Signature: 33

Signature: _________ c. c. enc Now it is time to sign your full name Blah blah blah blah. Signature: Blah Notice (注意) the blank line before the signature 34

Signature: _________ c. c. enc Do you need to c. c. this memorandum to anyone? If so, include a c. c. along with the name of who is getting the c. c. Blah blah blah blah. Signature: Blah 35

Signature: _________ c. c. enc Do you need to c. c. this memorandum to anyone? If so, include a c. c. along with the name of who is getting the c. c. Blah blah blah blah. Signature: Blah c. c. Blah Only include c. c. if it is needed. 36

Signature: _________ c. c. enc Are you enclosing anything with this memo? If so, include an enc line along with the name(s) of the enclosed documents. Blah blah blah blah. Signature: Blah c. c. Blah {NOTE: only include c. c. line if needed} 37

Signature: _________ c. c. enc Are you enclosing anything with this memo? If so, include an enc line along with the name(s) of the enclosed documents. Blah blah blah blah. Signature: Blah c. c. Blah {NOTE: only include c. c. line if needed} Only include enc Blah blah enc line if it is needed. 38

Your completed assignment will look something like this: 39

Ima Student 1202060428 3 B Assignment #4: Memorandum PROVO Interoffice Memorandum To: Dale Korchinsky, Personnel Manager From: Blah, Blah Date: Blah bl, blah Subject: Blah blah blah blah blah blah blah blah blah blah. Blah blah blah blah blah blah blah blah blah. Blah blah blah blah blah blah. Blah blah blah blah. Signature: Blah c. c. Blah {NOTE: only include c. c. line if needed} enc Blah blah {NOTE: only include enc line if needed} 40