Memo Writing Guide mgr Anna Waligrska Kotfas PWSZ

Memo Writing Guide mgr Anna Waligórska – Kotfas PWSZ Konin

Memo Ø A memo (full name: memorandum) has become a very common form of business communication used for a wide variety of messages exchanged between people working in the same organization.

Why do people write memos? Ø to give information (e. g. about events, activities, changes) Ø to ask for information (e. g. about preferred holiday dates) Ø to give instructions Ø to remind people to take action Ø to make recommendations (e. g. to buy new equipment)

Ø Layout: a. b. date name of the person/people the memo is addressed to name of the person/people sending the memo information about the content of the memo introduction to the subject matter main points conclusion, often recommending the action to be taken closing, which can be the name or initials of the person sending the memo c. d. e. f. g. h. Practice: Ø IB Pre-int. Skills, Writing 3 Memos, p. 46 Ø IB Interm. Skills, Writing 2: Memos, p. 33

Memos Ø Useful phrases: handout Ø Main points

Memos Ø Practice: l l Ø Internet Drag & Drop IB Pre-int. Skills, Writing 3: Memos, p. 47, Put the words in the correct order. Practice / Homework: • • IB Pre-int. Skills, Writing 3: Memos, p. 47, Task 1: Write a memo. OR IB Interm. Skills, Writing 2: Memos, p. 32, Task 1: Write a short memo.