Memo Template COVID19 Management Memorandum Template Updating employees

Memo Template: COVID-19 Management Memorandum Template: • Updating employees on your COVID-19 efforts. • Introduce “actions required” in the workplace. • Introduce “Risk Chart” Safety Toolbox discussion • Introduce “Personal Responsibility” Safety Toolbox discussion.

Awareness Training: COVID-19 Awareness Training Presentation: • Employee training • New Hire Orientation to COVID-19

Company Guidelines Template: Safe Operations related to key topics • Work shifts • Transporting Employees • Lunch and Breaks • Hydration • Meetings • Planning & Scheduling Work • Toolrooms & Equipment • Cleaning & Disinfecting • Facility or workplace auditing • Absenteeism • Attachment A Reducing the spread of pandemic agent Maintenance & Cleaning Education & Awareness Training Managing illness with staff, vendors, visitor and contractors Confirmed Diagnosis of employee Client or customer requirements Government mandates • Attachment BPassive & Active Screening Entry Areas PPE • Attachment CEntry Screening Zones

Cleaning & Disinfecting Guidelines Template: Guidance on cleaning & disinfecting contaminated areas: • Definitions • Office & common areas • How to clean & disinfect • Personal Protective Equipment

Work Relatedness Determination Template: Very Important Documentation-Helps Protects your business from OSHA recordable and lost time illness claims. Do very good documentation on this. Don’t own an illness you don’t need to.

COVID-19 Contact Scenarios Template: Supports the protocol outlined in the Company COVID-19 Guidelines. The Contact Scenario also aligns with the COVID Employee Tracker Spreadsheet. Helps determine required action bases on contact or suspected contact.

Employee COVID Status Tracker Template: Tracks employees that have tested positive or quarantined due to COVID 19

Employee Return to Work Template: Two Documents: 1. 2. Return to Work Questions; this should be filled out and retained for documentation by phone with the employee before returning from quarantine. Employee Return to Work Certification should be filled out by the employee and Medical provider

Job Safety Analysis Template: Two JSA Documents: 1. 2. Disinfecting & Cleaning; Close Contact Work;

Personal Protective Equipment Matrix Template: The PPE identifies the analysis and thought process to ensure workers are protected by the last line of defense in the hierarchy of mitigations. The PPE matrix template offers mitigation requirements for several scenarios related to using disinfectants and COVID-19 precautions. You will need to add line items related to the type of work you do which addresses the required PPE as exampled here.

Safety or Toolbox Talks Template: The acknowledgment of the Safety topic and comprehension by the employee should be signed, dated and retained for your documentation. Also aligns message with the COVID-19 Update Memorandum Template provided.

Facility/Job Site Audit Template: This form helps you demonstrate to employees and document your efforts to mitigate COVID-19 at your facility.