Meeting of the LCLS Facilities Advisory Committee LCLS

Meeting of the LCLS Facilities Advisory Committee LCLS Project Management M. Reichanadter / SLAC April 20 -21, 2006 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

Outline Status of the LCLS Progress in the past six months Project Management Cost and Schedule Performance Contingency Allocation Organization and Integration Plans for the next six months Near-term Issues April 20 -21, 2006 LCLS FAC Meeting 2 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Status • Milestones – Turner Awarded LCLS CM/GC Contract Oct 17, ’ 05 – Jacobs 100% design complete Jan 17, ’ 06 – CD-3 B Approve Start of Construction – Mar 28, ’ 06 • DOE “Lehman” Review Feb 7 -9, ’ 06 • Cost – Primary cost concern is the CF bids (delay CLOC bids) • Cost estimate is ~agreed to by Jacobs & Turner • Schedule – Maintaining good schedule progress (adequate float) • Critical path still runs through Conventional Facilities • Management & Integration – Preparation for construction on track (ISMS good) – Procurements working reasonably well. • Difficulty resolving CM/GC procedures and contract issues. – Technical Specifications continue to mature. – Good preparation (SLAC & LCLS) on FFTB and FY 06 shutdowns April 20 -21, 2006 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

Project Performance (TEC) • Planned work and obligations fall within the DOE funding profile. • The goal of the PO is to manage LCLS work activities to maximize the effectiveness of available funds. • Phase-fund construction contracts. April 20 -21, 2006 LCLS FAC Meeting 4 Mark Reichanadter reich@slac. stanford. edu

LCLS Feb 06 CPR 24 months of reporting earned-value TPC ~22% Complete Contingency on ETC~28% April 20 -21, 2006 LCLS FAC Meeting 5 Mark Reichanadter reich@slac. stanford. edu

Recent Cost and Schedule Performance (TEC) Injector System: SPI = 0. 84 – Laser delay (Thales), streak camera and RF gun fab. Linac System: SPI = 0. 88, CPI = 1. 25 – Inj. Lin controls hardware. Strong effort underway to recover schedule. SLAC-built X-band klystron which is under test. Undulator System: SPI = 0. 88 – CMM and test stand deliveries. Airfreight to save schedule. April 20 -21, 2006 LCLS FAC Meeting 6 Mark Reichanadter reich@slac. stanford. edu

Contingency Performance • Processed ~$2. 4 M return to contingency in Jan/Feb. • Maintain ~27% contingency on WR until 1 st group of CF bids are in (May 06). April 20 -21, 2006 LCLS FAC Meeting 7 Mark Reichanadter reich@slac. stanford. edu

Contingency Allocation (May 05 – Present) April 20 -21, 2006 LCLS FAC Meeting 8 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Schedule LCLS Critical Paths; Constr Start CLOC B. O. 111 d (5 -1/2 months) schedule float to CD-4 Constr Start Undulator B. O. Undulator Install ‘First Light” 213 d (10 -1/2 months) commissioning float to CD-4 Key schedule issues; Awarding construction contracts on time Technical component readiness for installation System integration needs good coordination Preparation for SLAC shutdowns also to be well-planned Apr 06 FFTB Shutdown underway (~ 3 -1/2 mos. prep for Turner) Aug 06 SLAC Shutdown in planning (~4 mos. Install Injector + some Linac) Jul 07 SLAC Shutdown in planning (~3 mos. Install Linac) April 20 -21, 2006 LCLS FAC Meeting 9 Mark Reichanadter reich@slac. stanford. edu

L 3 Milestone Performance LCLS showing OK milestone performance over past six months. Coming up: -Drive Laser -Und SUT -Und 1 st Art -MMF -Shutdown April 20 -21, 2006 LCLS FAC Meeting 10 Mark Reichanadter reich@slac. stanford. edu

Awarded Contracts • ~38% of LCLS contracts awarded. • By end of FY 06, 80% of contracts will be awarded. • At that point, cost risk is down. • Remaining contracts have some specialty components but most are commodities. (vacuum, cabling, etc. ) • Cost Risks • CF subcontracts • Schedule performance • System Integration April 20 -21, 2006 LCLS FAC Meeting 11 Mark Reichanadter reich@slac. stanford. edu

Technical Specifications Status LCLS Specs • PRD’s • 37% Jul 05 • 67% Oct 05 • 85% Apr 06 Nice improvement • ESD’s particularly IN, LN, and UN need more effort. • Recent physics support added to Photon System April 20 -21, 2006 LCLS FAC Meeting 12 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Organization (Mar 06) • Feb 06 Lehman committee recommended strengthening Project Office • APD – Engr • APD – Civil • Procurement • Continued strengthening of Conv Facilities • LCLS PMOG functioning April 20 -21, 2006 LCLS FAC Meeting 13 Mark Reichanadter reich@slac. stanford. edu

Earned-Value Management Certification Status Roadmap to LCLS EVM Certification • Sep 05 – LCLS conducted an assessment of EVMS. Positive comments. Good recommendations. • Mar 1 -2, ‘ 06 – LCLS to conducted an EVMS review using an external review team. • Mar 27 -31 ‘ 06 – OECM EVM certification through DCMA. April 20 -21, 2006 LCLS FAC Meeting 4 major CAR’s 002 Work Authorization Documents 005 Indirect Cost Procedure 006 Indirect Rates 007 Change Control 4 minor CAR’s 001 Variance Analysis Reports 003 Scheduling Process & Linkage 004 Direct Costs not recorded with Budgets 008 Performance Measurement Baseline A Corrective Action Plan is in draft. Most require minor clarifications/additions to documentation Project plans a bottoms-up Estimate-To. Complete by Oct 06. 14 Mark Reichanadter reich@slac. stanford. edu

Near-Term Issues Award construction sub-contracts and start construction SLAC to complete FFTB removal and RY demo work Finalize and bid out CLOC later to manage cost risk. SLAC-LCLS Procurement maintain change control with Turner Safety, safety Lots of new hazards, construction, tunneling, demolition, installation, lasers, contractor coordination and shutdown activities Emphasize on ISM, UTR Training, strengthen line management System Engineering and Integration Strengthen Project Office staffing Maintain sensitivity to staffing shortages Document decisions via Technical Spec’s and Design Reviews Actively manage risks via the Risk Registry Continue performance on cost, schedule and milestones April 20 -21, 2006 LCLS FAC Meeting 15 Mark Reichanadter reich@slac. stanford. edu

Summary Good performance thus far (22% comp) SLAC is providing key resources to the project Overall cost and schedule performance is OK A/E ~complete, CM/GC ready for construction FFTB and shutdown planning underway Major technical deliverables well underway Laser, Undulators, etc. LCLS ISMS is a “pre-condition” for all work. April 20 -21, 2006 LCLS FAC Meeting 16 Mark Reichanadter reich@slac. stanford. edu