Meeting of the LCLS Facilities Advisory Committee LCLS

Meeting of the LCLS Facilities Advisory Committee LCLS Project Management M. Reichanadter / SLAC Oct 27 -28, 2005 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

Outline Status of the LCLS Progress in the past six months Project Management Cost and Schedule Performance Contingency Allocation Organization and Integration Plans for the next six months Risks/challenges ahead Oct 27 -28, 2005 LCLS FAC Meeting 2 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Status • LCLS Critical Decision Status; –CD-0 Approve Mission Need – Complete (Jun 01) –CD-1 Approve Preliminary Baseline Range – Complete (Oct 02) –CD-2 A Approve Long-Lead Procurement Budget – Complete (Jul 04) –CD-3 A Approve Start of Long-Lead Procurements – Complete (Dec 04) –CD-2 B Approve Performance Baseline – April 11, 2005 • OECM validated baseline June 7, 2005 –CD-3 B Approve Start of Construction – Scheduled (Mar 06) –CD-4 Approve Start of Operations – Scheduled (Mar 09) • LCLS Major Upcoming Start/Completion Dates; –Start of LCLS Construction Start– Mar 06 –Injector Laser Commissioning Start– Jun 06 –Injector E-Beam Commissioning Start– Apr 07 –Linac-to-Undulator Commissioning Start – Mar 08 –“First Light” (E-Beam through Undulator) Start – May 08 • LCLS Major Upcoming Project Reviews –DOE Status Meeting – Nov 17, 2005 –CD-3 B DOE “Lehman” Review – Feb 06 • Assess readiness for start of construction Oct 27 -28, 2005 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

LCLS Project Status (last six months) • SLAC has reorganized its divisions and upper management. – ISMS, construction/contractor management procedures have undergone extensive revision. – Additional training for all personnel and higher visibility on safe working practices at SLAC. – More visibility into SLAC Operations and Photon Science. • LCLS is in the Design/Procure/Construct (execution) phase. – Safety First! Then think about schedule, technical and cost. – Performance and progress based on “earning-value” against its resource-schedule. – With CD-2 b, changes are handled via LCLS Change Control Board (working well) • LCLS Staffing at ANL, LLNL and SLAC nearing full project team (on schedule). – Strengthened Procurement and Conventional Facilities – A few positions are still open (Controls Mgr, Undulator ME’s @ SLAC, CF UTR’s) • LCLS Procurements are going well with the dedicated cell. – Procurement team is co-located with technical team and working reasonably well. – All Injector, Linac, Undulator & CF LLP’s are well-advanced – CM/GC procurement (LCLS largest and most complex now awarded (Turner Construction). • LCLS Technical Specifications improving. – Technical Specifications continue to mature most are now complete or nearing completion. • Photon System (XTOD and XES) are the least mature (input from Users and final CF design – System Integration strengthened with R. Boyce, D. Marsh and A. Chan. • LCLS Title 2 Design is key concern. – Schedule delays (30% submission late) Cost high (working to get back in the box) Oct 27 -28, 2005 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

LCLS Activities @ SLAC You are here B 750 LCLS temporary staging/storage, permanent lab, testing and machine shop space. Share with other users, LSS? , EXO? Remove Mark II Detector? B 280 LCLS Central Design Team 2 floors, 84 offices ~13, 000 sf MMF-4, 000 sf facility used to tune, measure and store undulator magnets S 20 -2, 160 sf facility Laser & Control Rm S 24 Stairway FFTB/BSY Vertical Wall Project • LCLS upgrades to the SLAC site are underway. (LLP funding) • Shutdown allows the installation of key injector components in the injector vault. Oct 27 -28, 2005 LCLS FAC Meeting 5 Mark Reichanadter reich@slac. stanford. edu

LCLS Performance – Aug 05 • LCLS in the “green” Oct 27 -28, 2005 LCLS FAC Meeting 6 Mark Reichanadter reich@slac. stanford. edu

LCLS TEC Planned Spending / Month • Variances caused by inaccurate plan rather than real schedule delay. Oct 27 -28, 2005 LCLS FAC Meeting 7 Mark Reichanadter reich@slac. stanford. edu

LCLS TEC Planned Spending / Month • Largest variance due to plan called for full earned-value on Und materials rather than progress payment. • We are correcting the plan. Oct 27 -28, 2005 LCLS FAC Meeting 8 Mark Reichanadter reich@slac. stanford. edu

LCLS Cost and Schedule Performance • Biggest SV (In, UN) appear to be due to an inaccurate plan not a schedule delay. • Call for managers to utilize a 6 -mo look-ahead Oct 27 -28, 2005 LCLS FAC Meeting 9 Mark Reichanadter reich@slac. stanford. edu

LCLS Summary Schedule – Aug 05 Highlights • Schedule Float • Mar 05 213 days • CP - Und B. O. - Und Inst to 1 st Light • Maintained full schedule float on critical path • Starting construction on schedule is key • CP - Und B. O. – Inst to 1 st Light • FY 05 Shutdown • ~1 month • FY 06 shutdown • ~ 4 months • FFTB Shutdown • Jul 06 • LCLS may request advancing this date Oct 27 -28, 2005 LCLS FAC Meeting 10 Mark Reichanadter reich@slac. stanford. edu

LCLS L 1 – L 2 Milestone Performance LCLS showing good milestone performance @ L 2 in FY 05 Oct 27 -28, 2005 LCLS FAC Meeting 11 Mark Reichanadter reich@slac. stanford. edu

LCLS L 3 Milestone Performance – FY 05 LCLS showing good milestone performance @ L 3 in FY 05 Oct 27 -28, 2005 LCLS FAC Meeting 12 Mark Reichanadter reich@slac. stanford. edu

LCLS L 3 Milestone Performance – FY 06 will be a key year for LCLS. Boost Phase Oct 27 -28, 2005 LCLS FAC Meeting 13 Mark Reichanadter reich@slac. stanford. edu

Contingency Allocation to Date 77 BCR’s is high 5 months after baseline • CF: Interim work on CF + T 2 increase, MMF and S 20. CM/GC and 30% estimate overruns will require significant additional contingency. • UN: Undulator materials • Apr 05 rebaseline covered schedule variances in Injector-Linac. Oct 27 -28, 2005 LCLS FAC Meeting 14 Mark Reichanadter reich@slac. stanford. edu

LCLS Contingency Performance Contingency allocation has been reasonable to date. CM/GC + 30% CF estimate will make large draws on contingency in Oct 05. Need to hold the line on contingency until Mar 06 (CF construction bids). Oct 27 -28, 2005 LCLS FAC Meeting 15 Mark Reichanadter reich@slac. stanford. edu

LCLS Long-Lead Procurements • All major LLP’s are under contract. • Drive Laser • Streak Camera • BC 1/BC 2 Magnets CM-2 • RF X-band (SLAC) • RF Gun (SLAC) • Ti Strongbacks CM-1 • Magnet Poles • Magnet Blocks • 1 st Und Article • S 20 Facility • MMF Facility • Some smaller (less critical) items yet to be procured. • Laser and Conv Fac are most critical to maintaining schedule. Oct 27 -28, 2005 LCLS FAC Meeting 16 Mark Reichanadter reich@slac. stanford. edu

LCLS Technical Specifications • Technical baseline specifications are defined via; • GRD • PRD’s • ESD’s • ICD’s • RDS’s • Technical specs under configuration mgmt Oct 27 -28, 2005 LCLS FAC Meeting 17 Mark Reichanadter reich@slac. stanford. edu

LCLS Technical Specifications Status LCLS Specs • Jul 05 • PRD’s @ 37% • ICD’s @ 5% • 67% is a big improvement but still more to go • ESD’s particularly IN, LN, and UN need more effort. • Physics support being added to Photon System Oct 27 -28, 2005 LCLS FAC Meeting 18 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Organization (Sep 05) Oct 27 -28, 2005 LCLS FAC Meeting 19 Mark Reichanadter reich@slac. stanford. edu

LCLS Staffing 112. 0 FTE’s (Sep 05) Staffing nearly complete Still a few more to go Does not include additional staff under contract Jacobs PMCS – AIM Consultants CM/GC (Oct 05) FY 05 funding @ SLAC Award Title I Treading water. CR or full-funding? Oct 27 -28, 2005 LCLS FAC Meeting 20 Good News: LCLS has staffed up at planned rate. Are they all working on the right things? Mark Reichanadter reich@slac. stanford. edu

Davis – Bacon Approval Thanks to Richard M for working this issue! Oct 27 -28, 2005 LCLS FAC Meeting 21 Mark Reichanadter reich@slac. stanford. edu

Plans for the Next Six Months (Apr 05) CD-2 b (Approve Performance Baseline) done CD-3 a (Authorize Long-Lead Procurements) done Make plans for full FY 05 funding (~$54 M) done Get funds out to partner labs done Staff up particularly in Ctrls, PM, and Engr done Establish colocated procurement cell & staff done Award Long-Lead Procurements done Laser, Undulator, MMF, S 20 Authorize Title II (Jacobs) done Put out SOW for CF Constr Mgmt done Oct 27 -28, 2005 LCLS FAC Meeting 22 Mark Reichanadter reich@slac. stanford. edu

Plans for the Next Six Months (Oct 05) Make plans for full FY 06 funding (~90$M). Phase-fund construction sub-contracts Complete T 2 (Jacobs) Design (on schedule, within cost estimate) Prepare for start of construction (Turner) Prepare independent cost estimate to validate Jacobs Develop construction sequence to minimize impact on SLAC ops Prepare procurement subcontract packages Prepare project for CD-3 b PSAD, PEP, FHA, etc. Independent “Lehman” Review on Readiness Strengthen System Integration Design Reviews and Technical Specifications Risk Registry Continue good performance on cost, schedule, milestones and procurements Oct 27 -28, 2005 LCLS FAC Meeting 23 Mark Reichanadter reich@slac. stanford. edu

Near-term LCLS challenges LCLS is the execution phase of the project. Plans are planned, costs estimated, project approved … now it’s time to execute. FY 05 -FY 06 critical time (boost phase) of the project. Performance (solve problems, make decisions) is key. Follow P 3. Watch staffing levels via variances. (Use the 6 -month look ahead as a roadmap) Use the Risk Registry pro-actively to manage work (not just a DOE requirement) FY 06 Continuing Resolution Planning estimates show enough carryover (due to the FY 05 CR) to cover one quarter. Beyond a one-quarter CR, LCLS will need to defer procurements to retain core staff. Prepare for start of LCLS Construction (CD-3 b) T 2 CF is critical path for construction start CM/GC on-board (Good news!) PSAD will require effort from all of LCLS System Engineering and Integration Continue documenting PRD’s, ICD’s, etc. . Mature design reduces risk. RMB and DM will help to provide uniformity and high-quality across the LCLS Sustained effort on design reviews will help to validate progress and identify integration issues early on. Oct 27 -28, 2005 LCLS FAC Meeting 24 Mark Reichanadter reich@slac. stanford. edu

Summary Good performance thus far (15% comp) SLAC is organized to support the LCLS is ~fully staffed up at all Labs MMF/S 20/S 24/FFTB under construction Undulators under fabrication Overall milestone performance is good Shutdown going reasonably well so far T 2 >30%, CM/GC on-board LCLS ISMS is the priority. Oct 27 -28, 2005 LCLS FAC Meeting 25 Mark Reichanadter reich@slac. stanford. edu