Medication Safety Ambulatory Medication Safety Effie Brickman Director

Medication Safety Ambulatory Medication Safety Effie Brickman, Director Ambulatory Medication Safety ebrickman@macoalition. org www. macoalition. org

Coalition Practice Pilot Sites n Solicitation of physicians commenced July 2005 with letters and phone calls to select MA providers n Cardiologists and Rheumatologists n Health Centers n Internists Obstetrics/Gynecology n Hospital Professional Organizations n

Practice Pilot Sites n Pilot site agreements reached with: n n Internist (central MA) Obstetrician/Gynecologist (metro Boston) Family Practitioner (northeast MA) Health Center – (central MA)

Interventions n n n Patients to carry a medication list to each provider visit Promote improved physician-patient interactions, especially relative to understanding medication regimen, compliance issues, danger signs/side effects, potential interactions Physician to reconcile medications at each visit

Testing Status n Individual Practitioners n n Between 90% complete with testing medication list and reconciling process Health Center n n Initiated testing early January 2006 Withdrew from testing February 2006 n Cited paper process cumbersome with EMR in place

Testing Tool - Patient n Patient Testing Included: n Notification to bring medications or list n Form simple to complete and carry n Form helpful to keep track of medications, dosages, reactions, etc. n Patient understood their medications/purpose n Process of reviewing medications with physician helpful

Testing Tool - Physician n Physician Testing Included: n n n n Form incorporated all patient specific information Time available to review medications with patient Form helpful to keep track of medications, dosages, reactions, etc. Inappropriate or conflicting medications found Medications changed based on reconciling Errors prevented Changes recommended for the form and process

Preliminary Feedback- Patients n n Patients didn’t always remember to bring their medications or list to the visit Patients thought their physician had a list of all their medications and already knew the info Patients thought their physician was already reconciling medications at each visit Patients do not know or remember their discontinued medications

Preliminary Feedback -Patients (cont’d) n n n Patients on fewer medications felt the form was too big to carry while others felt the form was fine All patients felt the form included important information Most patients felt it was helpful to have their medications reviewed Most ob/gyn patients did not know their vaccines or flu shots Most ob/gyn patients tested did not think birth control pills and IUDs are medications

Preliminary Feedback - Physicians n n n Physicians felt the form included all important information Physicians made updates or additions to medication list as result of reconciling Reconciling process affected by patients not remembering their medications, physician, pharmacy, and emergency contact info

Preliminary Feedback – Physicians (cont’d) n n n Some inappropriate or conflicting medications were recorded when comparing the medication list to the patient record Physicians did not recommend changing anything about the time they spent with the patient reviewing medications Health Center physicians reported difficulty reviewing medications with patients requiring an interpreter (overly time consuming for this patient group)

Preliminary Feedback – Physicians (cont’d) n n Health Center physicians withdraw from pilot citing cumbersome process for their setting and patient population Physicians had mixed results on whether they thought the reconciling process was helpful but… n n n Updates made to patient’s file based on medication list review (allergies, meds, etc. ) Additions to medications were made For older populations, lack of form completion hindered reconciling process

Timeline Develop Medication List Prototype Jul. 2005 Completed Conduct Search for Pilot Sites Aug. 2005 Completed Establish Pilot Site Arrangements and Testing Agreements Sep. – Nov. 2005 Completed Commence Testing of Medication List with Physician Practices Nov. 2005 – Jan. 2006 Completed Finalize Testing of Medication List with Physician Practices Obtain Provider and Consumer User Feedback Commence Planning for Educational Program Mar. 2006 Completed

Timeline (cont’d) Commence work on the Development of a Strategy and Work Plan to Promote Implementation of Medication List through Outreach to Consumers/ Providers Apr. 2006 Disseminate Medication List/Sheet to May – June Physicians and Ambulatory Setting Statewide 2006 Completed

Next Steps n n n Revise Medication List Form and Reconciling Process Based On Testing Feedback Obtain Lessons Learned from Other Ambulatory Initiatives and Incorporate Develop Strategy for Statewide Dissemination of Medication List Form to Patients and Health Care Providers