Med ecare Optimizing Efficiency Funding Overview MED ecares

Med e-care Optimizing Efficiency + Funding

Overview MED e-care’s e-NRS application gives you full NRS assessment automation including FIM™, RG and CMG scores. e-NRS easily guides you through admission, assessments, discharges and CIHI submissions. e-NRS and e-ADT are fully integrated for a smooth easy transition from admission to assessment to discharge. The web-based application allows e-NRS to be accessible from any computer with a high-speed internet connection. It is extremely secure due to the “Role” based security options available.

Accessibility The MED e-care login screen is accessed from a local internet service through a secure hyperlink supplied to you at the time of installation. User needs to enter a valid user name, email ID and password in the text fields provided. Click Sign-in button to log into the application. Once the above process is successful, next screen will prompt you to select the facility to access. From the drop down menu select the facility you want to logon to i. e Zen. QA and Zen. QA CCRS and then click Continue.

Dashboard The next screen is the system “Dashboard”. This houses a calendar section for scheduling, a bulletin board, reminder, and is the launch pad for all of the software systems available in e-CARE IV. Each facility has the ability to customize the Dashboard to include the facilities logo, hyperlinks and portals to valuable websites and resources, such as MED e-care Online Support.

Message Center… To access the Message center, select the View Message Center from the above figure. The Message Center allows users to communicate with the other users of e-CARE IV. It is similar to most of the standard email systems i. e select the user you want to send a message, key the details of your message and send. You may retrieve and read messages; you have received from other users. It will also show you what users are “online” or currently logged in to the system.

…Message Center Your system administrator has the ability to post announcements or bulletins on the Dashboard for all users. To post announcements, select the Announcements from the right side panel as shown above.

Accessing Systems The e-CARE IV application contains multiple systems that user can access. Systems that are available to the user are dependent on how the user’s security has been set up and checks whether they have security rights to access or not. When user clicks on e-ADT and e-Assessments it allows you to access the Admission, Discharge & Transfer and Assessment systems. The e-Reports system is where you run reports for all systems. System configuration is setup by clicking on Settings, and clicking on My Account will enable you to change your password.

e-Assessments… Once the client has been admitted through the e-ADT system, they are automatically scheduled for the appropriate pending events. In most cases, the first pending event after a new admission is an Admission Assessment. In this chapter we will go through the steps of creating a new Admission Assessment and procedures for submitting to CIHI.

…e-Assessments • Once you have selected e-Assessments, select Submission tab from the left pane • Select the Submission button from the left pane, it displays Assessment Submission types and their corresponding Submission History

e-Assessment - Submission File To create a Submission file: • Select the Submission button for the type of Assessment you would like to submit • There are 3 types of Assessments from which submission files can be created i. e CCRS, NRS and OMHRS • Once you select the applicable Submission option you will view a list of Assessments which are ready for submission • Only Assessments that have been signed as Complete and not yet submitted will appear in the list

e-Assessment - Submission File… • The above screen shows an example of CCRS Assessments which are ready for submission. Please note that CCRS Submission option is highlighted in the left pane indicating the CCRS Assessments

…Submission File • Click on the Review button inorder to preview the Assessments and then click Continue to create the file for submission or edit to make changes

…Submission File • The following screen displays the list of the submission files to be created. Click on Save button to create the file or Discard/Cancel the submission process • Submission text file is saved to the server, however you need to save the file to your computer in order to zip it and upload it to the CIHI website After the file has been saved to the server, the file name will appear in red

…Submission File • On the file menu, open the submission text file which allows you to save it as a document by using the “Save As” option • Once you saved the document, follow the CIHI procedures for zipping and uploading on website

Submission History… • To view and audit past submissions select Submission History from the left pane • You need to audit your submissions as they are accepted and rejected from CIHI • If CIHI rejects an assessment, it is required to mark it as rejected before you can make changes and re-submit Note: You must audit your submissions files with the appropriate status inorder to update and delete submissions

… Submission History • To audit your past submissions, highlight the batch of submissions you need to manage and click Manage Selected Batch button • List of all assessments in the batch is displayed. Click on “Submission status” to change the status from Submitted to Accepted • Select the “Accept All” or “Reject All” button

Initial MDS Data Submission Software Changes • Upon completion of signature the record is automatically locked • Log trackers capture records being unlocked • In Settings, an option to lock by signature or by quarter and unlock by assessment Other Add the Excel program the date MED e-care copied the data from ADT into CCRS