MECHANICS OF WRITING RESEARCH REPORT SIZE PHYSICAL DESIGN

MECHANICS OF WRITING RESEARCH REPORT

SIZE & PHYSICAL DESIGN Unruled paper size -8. 5” x 11” HAND WRITTEN n blue or blue black ink. n Margin Left hand–atleast 1 to 1. 5” n Right hand – atleast 0. 5” n Top & bottom – 1” TYPED n Double spaced n One sided , Exception – long quotation. n

PROCEDURE n n n Logical analysis of subject matter Preparation of final outline Preparation of rough draft Rewriting and polishing Preparation of final bibliography Writing the final draft

LAYOUT Title page n (a) contents (b) list of tables (c) list of figures n foreword n Preface n Letter of transmittal n Introduction n Review of literature n Statement of objectives and hypotheses n Methodology: Results and findings n Conclusions n Recommendations and suggestions n Summary (abstract) n Appendices n Bibliography n

TREATMENT OF QUOTATIONS n n quotation marks Double spaced If length is more than 4 or 5 lines n Single spaced n Atleast 0. 5”to right of normal text margin

THE FOOTNOTES n n n n Identification of materials Placed at the bottom of page Should be numbered consecutively Usually beginning with 1 in each chapter separately Number put slightly top at the end of quotation Typed in single space Divided from one another by double space

DOCUMENTATION STYLE 1. Regarding single-volume ref 2. Regarding multi volumed ref Steps, n authors name in normal order n Title of work n Place and date of publication n Number of volume(only for multivolumed) n Pagination references 3. Case of multiple authors – indicated by “et al”.

Contd. . Example: John Gassner , Masters of the Drama, New York: Dover Publications, 1954, p. 135 4. . Regrding works arranged alphabetically n arranged alphabetically as encyclopedia & dictionaries n No pagination reference needed

Contd. . Example: “Salamanca, ” Encyclopedia Britannica, 14 th Edition. 4. Regarding second -hand quotation ref Steps, n Original author and title n Quoted or cited in n Second author and work n Ex: J. F. Jones, Life in Ploynesia, p. 16, quoted in History of Pacific Ocean area, by R. B. Abel, p. 161

PUNCTUATIONS & ABBREVIATIONS IN FOOTNOTES PUNCTUATION Authors name, book Title, Edition, Place of publication, publisher, date of publication, volume, page no. ABBREVIATIONS Used in bibliography and references to eliminate tedious reputation Ex: anon. , - anonymous art. , - article bk. , - book ch. , - chapter et al. , - and others intro. , - introduction

USE OF STATISTICS n Statistics are usually represented in the form of tables, charts, bars and line graphs. n Statistical presentation should be neat, self explanatory and attractive.

THE FINAL DRAFT Revising & Rewriting rough draft with great care before final draft. Researcher put himself questions like: n Are sentences clear in report ? n Are they grammatically correct ? n Are various points incorporated in report fit logically ? n

Works consulted by BIBLIOGRAPHY n n the writers are given here Suitable for reports based on extensive research Relegated to the end of the research work May include works recommended for further study

PREPARATION OF INDEX Researcher gives names of subject topics or concepts along with number of pages on which they appeared in report n Index should always be arranged alphabetically n