Measures Taken on Management Level Comparing actual versus

Measures Taken on Management Level: Comparing actual versus target Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. This project has received funding from the European Union’s H 2020 Coordination Support Action under Grant Agreement No. 785047.

Wrap up: Overall GAP Analysis from Stage 1 (Example) Topic Identified GAP in Stage 1 Measures from Stage 1 Context analysis There is no overview over influences on energy performance from outside the company Perform a context analysis until Stakeholder There is no map of Stakeholders inside and outside the company with their interests Marketing shall identify and analyse relevant stakeholders Due date Resources allocated 3 rd of September 2019 Energy Manager, Legal Department (Workshop) 5 th of October 2019 Purchasement, Energy Manager (Workshop Risks and opportunities Allocation of roles Training Communication … Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 2

Wrap up: Integration in Strategic Management Processes Input Planning Results Strategic Planning Context & stakeholder analysis Risk & Opportunities Determination Identifying measures from Opportunities & Risks Quelle: Eigene Darstellung basierend auf DIN ISO 50001: 2018, Bild A. 2 Management Tactical Planning Energy Team Energetic evaluation o Energy source o Energy input o Energy consumers o Evaluation of energy use & consumption Determination of the SEU incl. o relevant variables o energy-related performance o relevant staff o consumption prognosis o efficiency measures o Main consumer (SEU) o key figures Prioritisation of efficiency measures o Energy targets o Energy data collection plan Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 3

Integration in Strategic Management Processes Inputs for planning Context and Stakeholder Analysis o o o � Determine internal & external topics that have an influence on the En. MS and the energy related performances (environment / context analysis) Determine interested parties with influence on energy related performances and En. MS Determine relevant requirements and expectations of the parties and how to deal with the points identified Context of the organization Scope of the energy management system Needs and expectations of interested parties Internal and external issues Expected Documentation o o Context analysis Stakeholder analysis (topics, parties, requirements), possibly as part of the context analysis Intended outcomes of the energy management system Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 4

Integration in Strategic Management Processes Context Analysis Example Political Drivers o o o 2° degree target Climate protection at German and European level NAPE Changes in tax policy Corporate policy Business policy Economical Drivers o o o Energy price development Commodity prices Tax refund (Sp. Aef. V) Energy saving Sales growth / production capacity utilization Subsidies (state, country) Technical Drivers Legal Drivers o Energy Technology Development o Sector coupling Storage technologies Renewable Energies E-Mobility o Digitization Infrastructure, software, GLT, . . . o o Compliance with all legal requirements (e. g. Strom. St. G, Energie. St. G, EEG) ETS Audit/reporting obligation CSR ISO 50001/16247 -1 Which drivers of Energy Management were identified? Sociales Drivers o o Resources for En. M Education and training Employees Energy efficiency Employee participation regarding energy in the company Responsibility in the region Ecological Drivers o o o Environmental Constraints Exhaust Emissions Water consumption Energetic building modernisation (e. g. thermal insulation) Requirements of customers with regard to CO 2 Green electricity Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 5

Integration in Strategic Management Processes Stockholder Analysis Examples of Interested Parties Interests • Capital providers/investors High return on Investment • Corporate management Adherence to corporate goals • Controlling • Employees Innovative & safe workplace • Lawmakers Compliance with energy legislation • The public Energy-saving production • Climate Partnership Compliance with climate targets • Clients Prices/Availability Which stakeholders where identified and what Interests do they have? Securing energy tax effects Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 6

Wrap up: Integration in Strategic Management Processes Input Planning Results Strategic Planning Management Context & stakeholder analysis Risk & Opportunities Determination Identifying measures from Opportunities & Risks Tactical Planning Energy Team Energetic evaluation o Energy source o Energy input o Energy consumers o Evaluation of energy use & consumption Determination of the SEU incl. o relevant variables o energy-related performance o relevant staff o consumption prognosis o efficiency measures o Main consumer (SEU) o key figures Prioritisation of efficiency measures o Energy targets o Energy data collection plan Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 7

Integration in Strategic Management Processes Planning Process Risk and Opportunity Analysis o o o Determination of opportunities and risks for Energy Related Performances and En. MS Define measures for dealing with opportunities and risks Evaluate the effectiveness of the measures �Expected Documentation o o Opportunities and risk analysis (if necessary within the context of context analysis) Measures for dealing with opportunities and risks (if necessary in action plans, corrective and preventive action plans or En. MS action plans) Which risks and opportunities were identified and which measures were taken? Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 8

Integration in Strategic Management Processes Risk & Opportunity Determination - Examples 1 2 3 4 5 Stakeholder Requirements Relevance (1 -5) Control / Application points Risk / Opportunity Purchasing / Controlling ü Stability / Reduction of energy costs 4 Investments in green technologies and processes with subsidies Opportunity Which Application points were identified? Employees ü Attractive Employer ü Resources and ü Training / further education concerning Influence on energy efficiency 3 Resource Management Training and motivation concept for energy efficiency Opportunity Management ü EEG exemption, tax refund ü Image 5 Implementation of the En. M / ISO 50001 with the necessary resources Opportunity Clients ü Requirements Precise data on CO 2 values Products ü Climate protection 4 CO 2 certificate products, measurement, Reporting Risk 5 Introduction of operation ISO 50001 and/or execution of energy audits according to EDL-G compliance Risk Politics / Legislation ü Compliance with energy and climate targets for companies (Germany / EU) Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 9

Integration in Strategic Management Processes Measures to adress Risk & Opportunities – Examples (2/2) Risk / Opportunity 1 2 3 Non-compliance with obligations Energy price/ CO 2 reduction Employees time 4 Employees skills 5 Water availability Corporate image in the region Source Cause Lawmakers Laws and deadlines are forgotten Technology En. MS Water supply Assessment Risk 5 Priority Continuous updating of legal cadastre, adherence Which risks and to delivery deadlines opportunities were through cooperation with identified and which news service 5 3 via electrolysis. Execution of resource audit to plan the necessary and necessary steps up to certification. 3 Training new employees in the company. High water consumption for steam generation. Water scarcity in summer months. Measures measures were defined? Concept and efficiency audit Conversion of Corrective Action hydrogen production 4 (natural gas) to electricity needed? Potential to refine overcapacities from wind energy (sector coupling) Resources required to achieve energy goals and obtain certificate Assessment Opportunity 3 2 Training for plant managers and weekly posting of energy consumption & key figures. 4 3 Creation of alternative energy concepts 4 Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 10

Integration in Strategic Management Processes Result: Identification and definition of objectives Results Target system Management Identification of measures from opportunities & risks Targets to improve the Energy Mangement System Which Targets where defined to improve the Management system? o Evaluation of energy use & consumption Energy Team o consumption prognosis o efficiency measures Energy Targets o Main consumer (SEU) o key figures o Energy targets o Energy data collection plan Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 11

Responsibility Top Management Changed Organizational Structure o Focus on energy management as a team o Identification of competence requirements and communication How was Energy Team structure optimised? How is it documented and how is it enforced? How did Stage 1 employee trainings influence this? Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 12

Identification of competence and communication How can we reach that colleagues and employees Technical competence experiences Want Motivation achievement Can Behavioural competence Personality May Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 13

Approaches and Examples Which approaches were applied and how? Motivate Feedback Target agreement Incentive systems Benchmark Contests Participate Suggestion system Energy Scouts Working groups Pro. Nak Energy Days Inform Contents Meetings Media Materials Notices Enable Service E-Learning Checklists specialist areas Knowledge Advanced training Protect Error culture Check lists Automate PDCA Coaching Win Corporate culture Change Management Models Stories Rituals, Continuity Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 14

Documentation of further and corrective Actions Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 15

Overall Corrective and Further Actions (Example) Topic Measures planned in Stage 1 Status of realisation Corrective measure Context analysis Perform a context analysis until Realised in September 2019 None needed Not yet finished Include articles in newsletters on a regular basis, starting withl Feb 2020 Stakeholder Purchasing Department shall identify relevant stakeholders who affect Energy comsumtion Define corrective actions where Due datenecessary Resources None needed Mrz 2020 Provide 2 Days more time per Newsletter for Mr. Schmidt from Marketing Department Risks and opportunities Allocation of roles Training Communication … Towards a Sustainable Agro-Food Industry. Capacity Building Programmes in Energy Efficiency. Use the menu "insert" to edit your footer line here 16

TOWARDS A SUSTAINABLE AGRO-FOOD INDUSTRY. CAPACITY BUILDING PROGRAMMES IN ENERGY EFFICIENCY.